NAVY SCHOOL MANAGEMENT MANUAL

Naval Education and NAVEDTRA 135C Support Manual for 

Training Command March 2010 MIL-HDBK-29612-2A 

NAVY SCHOOL MANAGEMENT 

MANUAL 

DISTRIBUTION STATEMENT A: Approved for public release; 

distribution is unlimited. 

i 

NAVEDTRA 135C

RECORD OF CHANGES 

Number Description of Change Entered by Date 

ii 

NAVEDTRA 135C

FORWARD 

NAVEDTRA SERIES MANUALS: 

NAVEDTRA 130 - Task Based Curriculum Development Manual 

NAVEDTRA 131 - Personnel Performance Profile Based 

Curriculum Development Manual 

NAVEDTRA 134 - Navy Instructor Manual 

NAVEDTRA 135 - Navy School Management Manual 

The NAVEDTRA 130 series of manuals provides fundamental 

guidance, within the Naval Education and Training Command 

(NETC), for the development of curricula, the delivery of 

instruction, and the management and evaluation of training 

programs. 

These manuals do not supersede the directive policy established 

by Commander, Naval Education and Training Command Instructions 

(NETCINSTs) in these subject areas. Rather, they supplement the 

NETCINSTs in two important ways. First, they reflect the 

philosophical principles underlying NETC policy for curriculum, 

instruction, and evaluation, and second, they provide procedures 

for carrying out that policy. 

Each of the NAVEDTRA 130 series manuals is designed as a standalone 

document to serve a specific user group such as curriculum 

developers, instructors, training managers, or evaluators of 

training. The manuals are, however, interrelated and crossreferenced 

to one another. 

SCOPE: 

NAVEDTRA 135C: Navy School Management Manual provides guidance 

for developing and deliverance of training materials. While the 

overall process of curriculum development remains unchanged, 

this revision incorporates changes and updates based on the 

experiences and feedback from NETC training activities. 

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NAVEDTRA 135C

NAVEDTRA 135C - NAVY SCHOOL MANAGEMENT MANUAL 

TABLE OF CONTENTS 

Title 

Title Page 

Record of Changes 

Foreword 

List of Acronyms 

Page 

i 

ii 

iii 

vi 

CHAPTERS 

Chapter 1 - Organization Structure 1-1 

Chapter 2 - Staff Management 2-1 

Chapter 3 - Student Management 3-1 

Chapter 4 - Curriculum Management 4-1 

Chapter 5 - Assessment Strategy 5-1 

Chapter 6 - Support Functions 6-1 

Appendix 

Appendix A - In-Service Training A-1 

Appendix B - Elements of Training Analysis B-1 

Appendix C - Testing Programs C-1 

Appendix D - Laboratory Evaluations Procedures D-1 

Appendix E - Student Critique Forms E-1 

Appendix F - Safety Review Checklist F-1 

Appendix G - Formal Course Review Program G-1 

Appendix H - CeTARS Formulas H-1 

Appendix I - List of Type Courses Code Description I-1 

Checklist 

Safety Review Checklist F-2 

Course Review Sample Checklist Cover Page G-16 

Part 1 - Course Control Document (Sample) G-17 

Part 2 - Testing Programs (Sample) G-18 

Part 3 - Instructional Staff (Sample) G-19 

Part 4 - Instructional Materials (Sample) G-20 

Part 5 - Training Resources (Sample) G-21 

Part 6 - Student Programs (Sample) G-21 

Part 7 - Evaluation Programs (Sample) and Summary and 

Evaluation Sheets (Sample) G-22 

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NAVEDTRA 135C

Title __ Figures _ Page 

2-4-1 - Instructor Certification/Evaluation Flow Chart 2-25 

6-1 - Reaffirmation of Accreditation by the Council 

on Occupational Education (COE) 6-10 

6-2 - Screening of Navy Training Courses for American 

Council on Education (ACE) Evaluation for Civilian 

Academic Credit Typical Process Flowchart 6-14 

Forms 

Student Critique of Training E-2 

Student Critique of High Risk Training E-3 

Student Critique of Team Training E-4 

Quality of Life Critique E-5 

Tables 

2-1 - Fractional Manpower Cut-Off Values 2-37 

2-2 - Matrix List 2-44 

3-1 - Task Matrix 3-38 

4-1 - Curriculum Management Matrix 4-5 

4-1-1 - Training Delivery Method 4-7 

5-1 - Responsibilities Matrix 5-27 

6-1 - Security Matrix 6-34 

A-1 - In-Service Training Topics A-4 

A-2 - Recommended Periodicity and Prerequisites A-5 

D-1 - Laboratory Instructor Evaluation Checklist D-8 

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NAVEDTRA 135C

LIST OF ACRONYMS 

ACE American Council on Education 

AEC Automated Electronic Classroom 

AEL Allowance Equipment Lists 

AIM Authoring Instructional Material 

AIM I PPP Based Authoring Tool 

AIM II Task Based Authoring Tool 

ALO Accreditation Liaison Officer 

AOB Average On Board 

ARB Academic Review Boards 

BUPERS Bureau of Naval Personnel 

CANTRAC Catalog of Navy Training Courses 

CCA Curriculum Control Authority 

CCMM Course Curriculum Model Manager 

CDP Course Data Processing 

CeTARS Corporate enterprise Training Activity Resource System 

CIN Course Identification Number 

CIO Chief Information Office 

CMS Course Master Schedule (per NAVEDTRA 130/131) 

CNO Chief of Naval Operations 

COE Council on Occupational Education 

COR Contracting Officer’s Representative 

CTTL Course Training Task List 

CUIT Core Unique Instructor Training 

CWC Continue with Class 

DOT Director of Training 

eNTRS enterprise Navy Training Reservation System 

FEA Front End Analysis 

FCR Formal Course Review 

FCA Fleet Concentration Area 

HPRR Human Performance Requirements Review 

ILC Instructor Laboratory Checklist 

IMI Interactive Multimedia Instruction 

IMM Instructional Media Material 

INTRPD Integrated Training Requirements and Planning Database 

IPR In-Progress Review 

IPRD Instructor Preparation and Related Duties 

IS In-Service Training 

ISS Instructional Systems Specialists 

IT Information Technology 

ITRO Inter-Service Training Review Organization 

JDTA Job Duty Task Analysis 

JIT Journeyman Instructor Training 

LC Learning Center 

LS Learning Site 

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LSO 

LP 

MCS 

MTT 

MTS 

NAVOSH 

NEC 

NETC 

NETPDTC 

NETSAFA 

NKO 

NLFT 

NROTC 

NTMPS 

NSTC 

NTSP 

OJT 

OIC 

PADDIE 

PEVT 

PII 

POA&M 

POM 

PPP 

PSD 

PT 

RTC 

SCO 

SIP 

SME 

SMF 

SOH 

SOW 

TCCD 

TO 

TPP 

TQI 

TS 

TSA 

TSD 

TM 

TTT 

UM 

VTT 

YSI 

Learning Standards Officer 

Lesson Plan 

Master Course Schedule (per CeTARS) 

Mobile Training Team 

Master Training Specialist 

Navy Occupational Safety and Health 

Navy Enlisted Classification 

Naval Education and Training Command (Staff) 

Naval Education and Training Professional Development and 

Technology Center 

Naval Education and Training Security Assistance Field 

Activity 

Navy Knowledge On-Line 

Naval Leadership Facilitator 

Naval Reserve Officer Training Corps 

Navy Training Management and Planning System 

Naval Service Training Command 

Navy Training System Plan 

On-The-Job Training 

Officer-In-Charge 

Planning, Analysis, Design, Develop, Implement, and Evaluate 

Person Event 

Personally Identifiable Information 

Plan of Action and Milestones 

Program Objectives Memorandum 

Personnel Performance Profile 

Personnel Support Activity Detachment 

Physical Training 

Recruit Training Command 

Student Control Officer 

Student Input Plan 

Subject Matter Expert 

Student Master File 

Safety and Occupational Health 

Statement of Work 

Training Course Control Documents 

Testing Officer 

Training Project Plan 

Training Quality Indicator 

Training Specialist 

Training Support Agency 

Training Support Detachment 

Training Manager 

Time to Train 

Umbrella Manager 

Video Tele-Training 

Yearly Student Input 

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CHAPTER 1 

ORGANIZATIONAL STRUCTURE 

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INTRODUCTION 

Training to support the Fleet is conducted by several major 

manpower claimants with the largest amount of training being 

conducted by the Naval Education and Training Command (NETC). 

The responsibility for conducting and monitoring this training 

has been delegated by NETC to the following NETC Shore Training 

Activities: 

 

 

Naval Service Training Command (NSTC), located in Great 

Lakes, Illinois, provides guidance and resources for all 

Naval Officer and Enlisted accessions except for U. S. 

Naval Academy. Enlisted recruit and veterans orientation 

training is conducted by Recruit Training Command (RTC). 

Naval Reserve Officer Training Corps (NROTC) is located in 

60 universities and consortiums throughout the United 

States. Officer Training Command (OTC) in Newport, RI, 

provides training for newly commissioned officers and 

Officer Candidate School (OCS). NSTC manages training for 

OTC and RTC. 

Learning Centers (LCs), LC Detachments (DET)/Learning Sites 

(LSs), Schools and training activities deliver the 

knowledge, skills, and abilities necessary to satisfy Fleet 

performance requirements needed to improve Fleet readiness 

through the professional and personal growth of Sailors 

reporting directly to NETC. 

It is essential to provide an orderly and efficient approach to 

the planning, development, implementation, instruction, 

management, evaluation, and support of training. To accomplish 

this, Navy training goals, objectives, and policies are 

developed throughout the chain of command. This chain of 

command originates with the Chief of Naval Operations (CNO) and 

continues down through NETC to the various NETC Commands and/or 

Training Activities. OPNAVINST 1510.10 (series). 

SECTION 1 - ORGANIZATION 

1.1. OPNAV Training Policy. OPNAV provides policy for 

implementing and supporting the Department of the Navy (DON) 

Strategic Goals regarding Human Resources, Education, and 

Training. Specifically, OPNAV will strive to improve the 

quality of our military and civilian work force through factbased, 

innovative, systemic changes affecting recruitment, 

training, and quality of life. To achieve these overall goals, 

NETC will: 

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Provide for assessment of formal training. 

Assist combatant commanders and Commander, Naval Reserve 

Force (COMNAVRESFOR) by ensuring that an effective, 

responsible assessment/feedback system exists which 

measures the quality of formal school training provided to 

the Fleet. 

Coordinate the standardization of training. 

Identify cost-effective training methods. 

Maintain involvement with technical manual quality control. 

Identify and validate the training resource base to develop 

future training requirements. 

NOTE: Corporate enterprise Training Activity Resource 

System (CeTARS) is the authoritative data source and 

access point to training resources. 

 

 

Provide inputs to OPNAV concerning resource shortfalls, 

which highlight execution year shortfalls, alternatives for 

meeting training requirements, and the impact of 

requirements that cannot be met. 

Maintain a Navy-wide management information system to 

support formal courses of instruction. 

1.2. NETC Training Policy. NETC Training Policy is designed to 

meet the NETC Strategic Goals in the areas of leadership, Navy 

Military Training, instruction, quality of life, infrastructure, 

equal opportunity, curriculum, and technology. NETC's 

objectives include reducing the infrastructure cost of training, 

improving readiness, and aligning training to Fleet requirements 

to improve readiness. To accomplish these objectives, NETC 

activities will: 

 

 

 

 

 

Provide a continuum of learning and development for all 

enlisted and officer personnel. 

Monitor and improve instructor selection and training to 

achieve the highest professionalism and diversity of the 

cadre. 

Improve feedback process and decrease time to obtain 

feedback from course graduates and/or supervisors of course 

graduates. 

Optimize time to make content changes and to teach revised 

curriculum. 

Implement new technology by applying lessons learned while 

integrating new technology into Navy training. 

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Provide oversight of the external evaluation procedures 

used to provide feedback on the quality of the training. 

Coordinate with NETC shore training activities to provide 

training for training managers, course supervisors, 

curriculum managers, and NROTC instructor candidates in the 

fulfillment of the NETC qualification requirements. 

Monitor and evaluate the effectiveness of the training 

requirements for training managers, course supervisors, and 

curriculum managers. 

Provide oversight of the internal evaluation procedures 

used to provide feedback on the quality of the training. 

Move students through the training pipeline as quickly as 

possible by minimizing time not under instruction. 

1.3. Commands, LCs, and Shore Training Activities. NETC LCs 

and Shore Training Activities responsibilities: 

 

 

 

 

 

 

 

 

Continuously monitor the quality of curriculum, 

instruction, and evaluation functions. 

Ensure that all training activities under their cognizance 

have Learning Standards Offices (LSOs), or similar 

organizations, which meet the requirements established by 

NETC. 

Monitor new technologies which have application to 

curriculum development, instructional delivery, and 

evaluation procedures and make recommendations to NETC for 

their implementation. 

Provide curriculum and other support as needed for the 

various Human Performance Requirements Review (HPRR) and 

Navy Job-Duty-Task Analysis (JDTA) groups. 

Ensure certification programs are conducted which meet the 

requirements of Chapter 2, Section 4.5 (Page 2-24). 

Ensure that safety policies and procedures are included as 

an integral part of all curricula. 

Ensure safety awareness training is included in the 

training courses. Training shall include the application 

of NETC policy, higher authority safety directives, 

precautions in technical manuals and publications, 

applicable lessons learned summaries of mishaps, and Naval 

Safety Center safety advisories. 

Ensure all personnel eligible for possible American Council 

on Education (ACE) credit are evaluated by ACE subject to 

security requirements; see NETCINST 1560.1 (series). 

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NAVEDTRA 135C

Distribute approved Core Unique Instructor Training (CUIT) 

programs, including training materials modification, to all 

course sites. CUIT is high-risk training. 

Provide guidance regarding LC/LS accreditation through the 

Council on Occupational Education (COE). 

1.4. CCMM Training Activity. NETC has included in the training 

policy a requirement for LC Commanding Officers (COs) to ensure 

the quality of training by applying the procedures for 

curriculum, instruction, and evaluation as outlined in this 

instruction. To assist in this effort a Course Curriculum Model 

Manager (CCMM) is assigned the responsibility for developing, 

revising, and maintaining a course of instruction. For courses 

taught at only one site, the CCMM duties will be performed by 

the LS where the course is taught. For courses taught at two or 

more LSs, the CCA will designate the CCMM. 

1.5. Non-CCMM Training Activity. When the activity providing 

training is not the CCMM, it is a participating activity. 

Participating activities will provide assistance to CCMM 

training activity to develop, revise, modify, maintain, and 

review training material when requested. 

1.6. Learning Standards Office. The LSO is an integral part of 

a training activity and performs functions in support of the 

LC/LC DET/LS to ensure quality training. The LSO will: 

 

 

 

 

 

Be staffed with professional education and training 

personnel. 

Support curriculum development and management, 

instructional management, and evaluation management. 

Coordinate In-Service Training (IS). 

Develop additional IS requirements that are not unique to a 

course. For example, personnel assigned to testing should 

receive training in test item construction regardless of 

the course to which they are assigned. 

Act as the command's educational representative and 

advocate for the application of training technology, and as 

advisor to the CO on how to make the best use of training 

technology assets. 

SUMMARY 

Chapter 1 provides an overview of NETC policy and the structure 

of the training organization that implements and executes the 

policy. 

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NAVEDTRA 135C

CHAPTER 2 

STAFF MANAGEMENT 

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NAVEDTRA 135C

INTRODUCTION 

The NETC mission is to educate and train military and civilians 

who serve, and provide the tools and opportunities to: 

 

 

 

Ensure Fleet readiness and mission accomplishment. 

Enhance professional and personal growth and development. 

Enable life-long learning. 

The personnel assigned to conduct the training must be of the 

highest quality. In an effort to provide the right person for 

the right job, training commands must be concerned with the 

following: 

 

 

 

 

 

 

The categories of personnel required to complete the 

mission. 

The skills personnel must possess. 

The staff training required to complete the job. 

The number of personnel required to accomplish the mission. 

Recognition programs for staff personnel. 

Record keeping procedures for staff personnel. 

Titles for the different categories of personnel listed on 

the following pages are generic and are not intended to 

dictate organizational structure. The actual structure of 

the organization and the titles of the positions will vary 

between commands. The categories are not intended to be 

mutually exclusive. Curriculum developers can also be 

instructors. 

SECTION 1 - STAFF REQUIREMENTS 

1.1. General Personnel Categories 

 

 

Training Managers are the personnel responsible for 

command-wide or department training programs. They provide 

guidance in the overall management of the training as 

directed by higher authority. Examples include: Director 

of Training, Department Directors, Safety Officers, 

Curriculum Managers and Developers, and LSOs. 

Course Supervisors are the personnel responsible for the 

training in a specific course or for specific areas of 

training in several courses. The job of the course 

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NAVEDTRA 135C

supervisor is to ensure policy provided by the training 

managers and higher authority is carried out at the course 

level. 

Instructors are any officer, enlisted, civil service or 

contract personnel whose duties involve teaching or 

evaluating in the classroom, laboratory, or other learning 

environment. 

1.2. General Staff Training Requirements 

 

Each category of personnel may receive any or a combination 

of three types of training: 

 

 

 

Formal training 

Certification training 

In-Service (IS) training. 

 

 

 

 

 

To complete training in a training path, personnel may be 

required to complete one formal course or several, 

depending on the assignment. 

LC personnel are generally categorized as managers. This 

is also true for the commanding officer (CO), executive 

officer (XO) and other LS/DET/Participating Activity 

identified billets. The number of non-instructor positions 

at an LS/DET/Participating Activity should be minimized. 

Most LS/DET/Participating Activity personnel shall be 

initially assigned duties as instructors and may later be 

assigned as course/curriculum supervisor or curriculum 

maintenance personnel. 

Personnel who have duties in more than one category, or who 

are reassigned from one category to another, will complete 

the required training for each category prior to assuming 

responsibility for the new assignment. 

Ensure that commercial certifications are obtained in 

accordance with current guidelines via the LC CO. 

1.2.1. Instructor Certification training is designed to prepare 

personnel to assume duties as instructors in a specific course 

or series of courses. This training is designed to prepare 

personnel to teach in a course or segment of a course without 

the direct supervision of a certified course instructor. 

1.2.3. Course Supervisors are responsible for ensuring 

certification requirements for instructors are being met. This 

information should be specific to the course and annotated in 

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NAVEDTRA 135C

the Course Indoctrination Plan. Each NETC course should have a 

Course Indoctrination Plan that contains such topics as: 

 

 

 

 

Course Management Data: Purpose, scope, curriculum 

maintenance, instructional delivery system, class hours, 

surge plan, and security requirements. 

Student Management Data: Accession, remediation, retesting, 

academic review board, and non-graduate 

information. 

Instructor Certification and Evaluation Program: 

Instructor roles, instructor certification process, 

instructor evaluation, instructor evaluators, master 

training specialist program, and additional guidance. 

Safety: Pre-brief, Emergency Action Plan, and reporting of 

unsafe conditions. 

The status of the instructor certification program (i.e., number 

of certified instructors and number of instructor trainees) will 

be prepared by the course supervisor and forwarded to the LSO as 

training quality indicators. 

1.2.4. IS Training is designed to provide additional training 

for instructors and to provide training managers, course 

supervisors, and curriculum managers with the training necessary 

to perform their duties efficiently and effectively. It is also 

designed to provide refresher training for personnel on repeat 

tours of duty. The training provided may be course specific 

technical training or general type training. Appendix A 

provides suitable IS training topics and recommended training 

periodicity. 

1.2.5. DET/LS/Participating Activities COs/Officers-in-Charge 

(OICs) are responsible for ensuring IS training requirements are 

met. 

 

Quarterly IS training on safety is mandatory for all 

personnel. COs will establish requirements for IS training 

that are consistent with the requirements of this manual. 

1.2.6. Training Activities are also required to conduct Navy 

Occupational Safety and Health (NAVOSH) training as described 

below. 

 

Training managers, course supervisors, and instructors will 

receive training that will enable them to recognize 

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NAVEDTRA 135C

unsafe/unhealthy working conditions and practices in the 

workplace. 

Safety training shall include: 

 

 

Skill development to manage the activities NAVOSH 

program at unit work level. These management skills 

require the eventual training and motivation of 

subordinates in the development of safe and healthy 

work practices and involve the integration of 

occupational safety with job training. 

Occupational Safety and Health (OSH) performance 

measurements, enforcement of NAVOSH standards and 

accident investigation, and the use and maintenance of 

personal protective equipment. 

 

Status of the IS program (i.e., types of training provided 

and number attending training) will be monitored by the LSO 

and summarized as training quality indicators. 

SECTION 2 - TRAINING MANAGERS 

2.1 Training Managers. Training managers are responsible for 

the operation of command-wide training programs and include all 

officers and civil service employees who provide guidance and 

direction in the areas of curricula, students, instructors, or 

other training related activities. This section discusses the 

responsibilities and training required for specific training 

managers. 

 

 

Personnel assigned as training managers are not required to 

complete any formal training courses. They are, however, 

encouraged to complete formal instructor training courses 

such as Journeyman Instructor Training (JIT), Leadership 

Instructor, or civilian equivalent training. For military 

officers, this training may be provided en route to the 

duty assignment or at the local site when possible. Both 

officers and civil service employees assigned as training 

managers will complete IS training requirements for the 

position as established by the LC or LS CO/OIC. 

Safety training for training managers shall include local 

OSH training that enables them to recognize 

unsafe/unhealthy working conditions and practices. 

2.1.1. COs and Executive Officers (XOs). COs and XOs are 

responsible for the quality of the training provided under their 

command(s); and as training managers, they manage the overall 

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NAVEDTRA 135C

training programs. Their specific duties vary substantially 

based on the mission and organization of the command. The 

general duties include: Strategic planning, planning for new 

training, maintenance, administration of existing curricula, 

disestablishment of existing training; and coordinating 

facilities resources and personnel to conduct effective training 

while minimizing waste. Prospective COs and Education Officers 

(EOs) of NETC training commands should attend an LC in-brief 

prior to assuming duty. COs and XOs will monitor training. 

2.1.2. Director of Training (DOT). The DOT is generally an LC 

position and works directly for the CO or Executive Director 

(ED) to ensure that quality training is conducted. To assist 

DOT in the accomplishment of these duties, the LC N7 LSO will be 

organizationally assigned to the DOT. Responsibilities of the 

DOT include: 

 

 

 

 

 

 

Delegated to Curriculum Control Authority (CCA) authority 

by the LC CO. 

Final authority for all LC curricula training materials, to 

include Training Project Plans (TPP) and Letters of 

Promulgation. DOTs shall seek NETC concurrence on TPPs 

that significantly change resource requirements. 

Designation of CCMM for all LC courses. 

Final approval for all LC courses for posting on the Navy 

Knowledge On-line (NKO) E-learning Network. 

Validation of expenditures supporting training operations 

domain wide to include course materials, Mobile Training 

Team (MTT), travel, etc. 

Provide guidance on courseware for which the LC is not the 

CCA. 

2.1.3. Curriculum Control Authority (CCA). The CCA is the 

approval authority for instructional materials. This is 

typically an LC function but may also be assigned to training 

activities that develop and deliver their own curriculum to meet 

stakeholder’s interests (for the purpose of this manual, the 

term LC is defined as any command functioning as a CCA). Duties 

of the CCA are listed below. 

 

 

Monitor milestones for curriculum development and revision 

efforts. 

Review, evaluate, and approve/disapprove curriculum 

products that do not modify course mission, 

increase/decrease course length, or require additional 

resources. 

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NAVEDTRA 135C

Maintain liaison with other LC and LS/DET/Participating 

Activities to preclude course duplication, foster 

standardization, and fully utilize feedback from all 

sources regarding training efficiencies and deficiencies. 

Keep NETC, LCs, and LSs/DETs/Participating Activities 

informed regarding progress and general results of the 

training being conducted under NETC cognizance. 

Ensure courses evaluated by ACE are reviewed for credit, 

subject to security requirements, see NETCINST 1560.1 

(series). 

Ensure that LS/DET continuously review and update all 

courses taught to assure adequate quality and coverage, 

provide standardization, and ensure the needs of the 

students and the Fleet are met. 

Coordinate training and certification for courses utilizing 

commercially provided curricula. 

2.1.4. CCA duties and responsibilities that NETC has retained 

include: 

 

 

Ensure that training is conducted in an economical and 

effective manner, with special emphasis on responsiveness 

to Fleet training requirements. 

Approve TPP that is required to document any of the seven 

triggers: 

 

 

 

 

 

 

 

Addition of a new training course 

Revision to a training course that changes the 

instructional strategy or delivery method 

Revision to a training course that changes course 

length 

Revision to a training course which increases resource 

requirements 

Deletion of a training course 

Transfer of a training course between CCAs 

Addition or deletion of a training course (Course Data 

Processing (CDP)) 

 

 

 

Provide professional assistance to subordinate activities 

in the systematic development of curricula materials and in 

the collection and interpretation of training management 

information. 

Conduct High-Risk training safety evaluations bi-annually. 

Review and approve all "CORE" Unique Instructor Training 

developed by the CCMM. 

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NAVEDTRA 135C

Provide direction on routing and approval for TPP per 

Chapter 4. 

2.1.5. Learning Standards Officer (LSO). The civilian 

instructional systems development specialists, curriculum 

management specialists, and/or an individual with special 

qualifications in education and training management may be 

assigned as LSO. Personnel assigned to these duties will 

complete the command's IS training requirements for 

instructional management. The LSO is the primary policy advisor 

on training delivery administration and LC function. 

 

The LSO is responsible for developing criteria and drafting 

policy for the DOT regarding instructor certification and 

evaluation, documentation of training safety requirements, 

student management requirements, periodic reports, and 

analysis of student feedback. Tasks related to the 

position include: 

 

 

 

 

 

 

Assist the DOT in exercising the responsibility for 

the supervision and administration of LC training 

activities worldwide. 

Evaluate administrative policies and procedures, 

curricula, instructional methods and techniques, 

qualifications of staff and faculty, adequacy and 

utilization of training aids and devices, facilities, 

equipment, testing, and student counseling. 

Ensure Training Department participation in the 

drafting of Statements of Work (SOW’s), Purchase 

Descriptions, and adaptation of Navy standards and 

requirements to contract training organizations. 

Monitor training availability at all sites to ensure 

Fleet throughput requirements are met; evaluating 

changes in throughput requirements, Allowance 

Equipment Lists (AEL), and technology impact the 

delivery of training, and planning for resources 

necessary to conduct training. 

Guide all Instructional Systems Specialists (ISSs), 

Training Specialists, and Curriculum Managers internal 

and external curriculum development, revision, and 

oversight. 

Lead, or participate in, cross-functional teams/staff 

projects involving Fleet training initiatives, changes 

in requirements, implementation of Training 

Command/NETC policies, and long-range 

planning/budgetary meetings. 

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NAVEDTRA 135C

Provide recommendations in the area of plans, 

policies, methods, or innovations that will improve 

the efficiency and effectiveness of training. 

Serve as LC liaison for courses utilizing commercially 

provided curriculum. 

2.1.6. Curriculum Development/Management Experts are required 

to manage curriculum development functions. This includes areas 

such as infusion of technology into the curriculum, the quality 

of curriculum, both in-house and contractor developed, timely 

delivery of the curriculum, oversight of the curriculum 

maintenance, and IS training requirements. Specific duties 

include: 

 

 

 

 

 

 

 

 

Apply prescribed curriculum, instruction, and evaluation 

procedures to ensure quality training. 

Develop new curricula and perform training materials 

modifications to existing curricula. 

Involve participating activities/LSs in all phases of 

curriculum development. LCs will resolve all differences 

that may arise between the CCMM and the participating 

activity. 

Ensure NETC, CCA, and participating activities/LSs are 

informed of developments that affect projected goals and 

milestones. 

Distribute a master copy of all training materials. 

Training materials include design documents (curriculum 

outline or the equivalent), lesson plans, trainee guides, 

tests, and instructional media materials. The use of 

electronic media for distribution of training materials is 

recommended. 

Conduct course observation. 

Initiate changes to CeTARS. 

Maintain a master copy of training materials ensuring that 

a duplicate is maintained in a separate location in the 

event that the master copy is lost due to a disaster. 

Master copies and duplicate copies may be maintained and 

stored on electronic media. 

NOTE: For multi-sited courses, master copies of training 

materials maintained at other sites fulfill the 

requirement for a duplicate set of training 

materials. 

 

Originate training materials modifications as required. 

Incorporate into the curriculum training materials 

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NAVEDTRA 135C

modifications received from higher authority and promulgate 

master copies to all participating activities/LSs. 

Maintain a course audit trail. 

Coordinate the scheduling of Formal Course Reviews (FCR) 

with the LSO for the participating activities/LSs. Provide 

them with the date scheduled for conducting the course 

review. Summarize the findings and forward the summaries 

as outlined in Chapter 5, Section 5. Use the compiled 

results from all the FCRs to evaluate course 

standardization and promulgate changes. 

Review proposed changes to the Catalog of Navy Training 

Courses (CANTRAC) from participating activities/LSs, 

initiate necessary CeTARS changes. 

Develop Core Unique Instructor Training (CUIT) programs for 

certification of instructors assigned to teach high-risk 

courses. Submit these programs to NETC via CCA for review 

and approval. 

Ensure availability of adequate classroom and laboratory 

spaces, training devices, technical training equipment, 

test equipment, personnel, and other resources. 

Review and provide comments on the adequacy, completeness, 

teaching ability, technical content and educational 

soundness of contractor developed training materials. 

These reviews should fully involve instructor-level 

personnel specifically trained in the subject area under 

development. Consolidate and forward comments to CCA as 

directed. 

Participate in, and/or represent the command and 

LS/DET/Participating Activity in, workshops and 

conferences. 

Develop and maintain the highest level of knowledge and 

expertise in the subject matter of the assigned course(s). 

Maintain technical expertise and curriculum development 

expertise for assigned course(s). 

Nominate new and revised courses with 45 instructional 

hours or more to ACE for evaluation via the CCA, subject to 

security requirements; see NETCINST 1560.1 (series). 

Submit courses for re-evaluation upon completion of any 

course revision. 

Test item analysis. 

2.1.7. ISS/Curriculum Developers shall oversee the design, 

development, maintenance, evaluation, and improvement of LC’s 

training programs and courses. Responsibilities of 

ISS/curriculum developer include: 

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NAVEDTRA 135C

Advise managers, directing specialists, Course Supervisors 

(CS), and SME in all internal and external curriculum 

development, revision, and oversight efforts. 

Write/review course control documents submitted to Learning 

Standards Office for approval. 

Serve as LC liaison for courses sent to ACE Evaluation. 

Manage curriculum delivery consistent with the Plan of 

Action and Milestones (POA&M) outlined in the NTSP, TPP or 

Integrated Learning Environment (ILE) as appropriate. 

Possess a working knowledge of training technology tools 

(distance learning/video tele-training) and apply that 

knowledge in the analysis of all curriculum development/ 

revision. 

Serve as LC liaison for COE Accreditation/Reaffirmation. 

Manage the FCR. 

2.1.8. Course Supervisors/Training Specialists (CS/TS) shall 

maintain the currency of the curriculum. Responsibilities of 

the CS/TS include: 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Maintain all audit trail items required at the course 

level. 

Assist in conducting FCRs. 

Coordinate all changes to promulgated curricula. 

Maintain a master copy of all curriculum materials. 

Review and make recommendations on changes to the CeTARS 

and CANTRAC programs and monitoring any changes for 

accuracy and completeness. 

Periodically review course data. 

Review contractor developed curricula ensuring approved 

curriculum standards are strictly adhered to. 

Monitor and participate in curriculum projects for assigned 

courses. 

Review course control documents prior to submission to LSO. 

Monitor POA&M in the TPP for timely completion. 

Provide status reports as needed. 

Provide support for ACE evaluation. 

Assist in COE Accreditation/Reaffirmation by providing 

substantive changes to LSO. For example, any changes to 

LS/DET names or locations, which require a substantive 

change, letter to COE. 

Participate in Fleet Training Meetings and other Training 

Advisory Group meetings. 

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NAVEDTRA 135C

Review/Approve Instructor Lesson plan Personalization. 

2.2. Curriculum Management Technology Infusion. Technically 

accurate curriculum and sound learning methodologies are major 

components of quality training. It is the responsibility of the 

LSO to ensure curriculum accuracy is maintained, reviewed 

periodically, and developed in accordance with instructional 

development standards. Chapter 4 provides guidance in the 

curriculum development and maintenance processes. Specific 

duties of the LSO include: 

 

 

 

 

Maintain a master record to track the status of the 

curriculum. 

Ensure all courses that are eligible for possible ACE 

credit and evaluated by ACE subject to security 

requirements, see NETCINST 1560.1 (series). Refer to 

Chapter 6, Section 3 for information on ACE. 

Maintain an audit trail for each course. Refer to Chapter 

4, Section 3, for information on the master record and 

audit trail. 

Manage the curriculum evaluation and feedback program and 

coordinate the action with appropriate activities. 

 

 

Examples of this type of data include changes 

recommended through curriculum maintenance, 

identification of problems because of the student 

critique program, changes to the curriculum based on 

instructor feedback, etc. 

This is accomplished by a review of the 

recommendations from the DET/LSs on the feedback and 

evaluation data they have collected and analyzed. 

 

 

Identify courses for technology incorporation and 

participate in the Program Objectives Memorandum (POM) 

submission for the schoolhouses. 

Provide professional guidance and support to the curriculum 

development and revision program. This includes: 

 

 

 

Analyze curriculum revision efforts to determine most 

effective delivery method to accomplish the course 

objectives. This function may be accomplished inhouse 

or by contract personnel. 

Prioritize courses for curricula revision through the 

application of training technology. 

Review and provide input to the TPP. 

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NAVEDTRA 135C

Review curriculum materials to ensure compliance with 

curriculum development standards. 

For in-house developed curriculum, assist in the 

establishment of project teams and provide IS training 

as required to ensure all team members meet the 

required qualification standards. 

Provide curriculum development experts to support the 

training departments and ensure compliance with 

applicable procedures and directives. 

Monitor curricula projects to ensure all milestones 

are accomplished. 

Identify problems associated with the project and 

coordinating with LCs to correct the problems. 

Ensure course safety requirements are included in 

course curricula. 

Validate instructor ratios in Master Course Schedule 

to ensure optimization of resources and that CeTARS 

data is current and accurate. 

 

Serve as an advisor for the input and review of contractor 

developed curriculum materials. This includes: 

 

 

 

 

 

Review the Statement of Work (SOW) per current NETC 

Directive 1500 of same subject. 

Monitor/support the review of curriculum products as 

they are received to ensure compliance with curriculum 

development standards. 

Track pilot of courses. 

Review completed curriculum and make recommendations 

to the developing agent. 

Review curricula to ensure all safety requirements, 

precautions, and safeguards are included in the 

Curriculum. 

2.3. Instructional Management. LSO in conjunction with 

DETs/LSs/Participating Activities are assigned the following 

responsibilities: 

 

 

Ensure instructors are certified to instruct utilizing 

safety requirements, precautions, and safeguards relative 

to the course(s) they teach. This includes the completion 

of CUIT and Site Augment plan if required. Provide or 

arrange for the required training. 

Assess the need for training in curriculum, evaluation, 

student management, and technology application and provide 

IS training for all personnel as required. Refer to 

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NAVEDTRA 135C

Chapter 2, Sections 2 through 5 for specific in-service 

training requirements. 

Determine the training requirements for personnel assigned 

to the command and ensure they are met through the IS 

training program. 

Monitor the IS training program and report summaries as 

Training Quality Indicators. Refer to Chapter 5, Section 5 

for additional information. 

Maintain a master file of all in-service training modules. 

Ensure all personnel assigned to teach IS training topics 

are certified to teach the material. 

2.4. Evaluation Management. LSO in conjunction with DETs/ 

LSs/Participating Activities will perform the following: 

 

 

 

Monitor and provide guidance on internal and external 

evaluation programs. The results of the evaluations will 

be documented and used to adjust the related program. 

Forward a report of all evaluation findings which may 

indicate a need for curriculum revision to the CCMM/CCA. 

Determine the need for and schedule the type of course 

review required. Types include: 

 

 

 

 

Formal Course Review 

Course Safety Review 

Training Analysis Review 

Human Performance Requirements Review 

 

 

Conduct, participate in, or provide professional guidance 

in the course reviews. Prepare reports for submission to 

higher authority. Maintain a record of the results. Refer 

to Chapter 5 for additional information. 

Provide professional direction in the testing program. 

This includes: 

 

 

 

 

 

 

Design tests that measure the objectives 

Establish remediation programs 

Review or approve Testing Plans as required 

Provide professional direction in test and test item 

construction 

Oversee the testing process and test item analysis 

Monitor results of test and test item analysis if 

resources are not available 

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NAVEDTRA 135C

Monitor the instructor evaluation program and ensure 

instructors are certified and subsequently evaluated. This 

includes: 

 

 

 

 

 

Ensure appropriate application of technology in the 

classroom is included as a part of the instructor’s 

certification and evaluation program. 

Provide assistance or additional training to 

instructors whose evaluations indicate a less than 

satisfactory performance level. 

Reevaluate instructors who have received 

unsatisfactory evaluations based on poor instructor 

technique. 

Ensure appropriate action taken for reclassification 

when an instructor cannot attain or maintain a 

satisfactory level of performance. Refer to Chapter 

2, Section 4 for additional information. 

Ensure DETs/LSs/Participating Activities conduct 

scheduled/unscheduled evaluations. 

 

 

 

 

 

 

 

 

 

Ensure instructor records are maintained. 

Ensure that the training required of the training managers 

and course supervisors is documented. 

Monitor the student critique program. Analyze the feedback 

from the student critique program. Refer to Chapter 5, 

Section 3 for additional information. 

Ensure the effectiveness of the Academic Review Boards 

(ARBs). 

Monitor the remediation program to ensure effectiveness. 

This includes training materials used for remediation, 

Learning Resource Centers (LRC) utilization, and the impact 

of remediation on attrition and set back rates. 

Monitor utilization of the Automated Electronic Classroom 

(AEC) to ensure optimal use of resources. 

Monitor impact of training technology on attrition, drop 

from training, set back, and time to train, and provide 

feedback to higher authority as required. 

Conduct baseline assessment of training quality prior to 

the implementation of new training technology, course 

revisions, change in teaching methodology, increase in 

course length, etc., and compare with like quality 

indicators after implementation. Provide feedback to 

higher authority as required. 

Diagnose problems in the training provided. Recommend 

corrective action and monitor the results. Provide followup 

for corrective action taken. 

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NAVEDTRA 135C

Coordinate external evaluations. 

 

 

Coordinate command participation, provide professional 

direction, assist in preparing survey questionnaires, 

assist in interpretation and use of external 

evaluation findings, and monitor results. 

Upon request, provide Training Course Control Document 

(TCCD) to the Fleet review representatives prior to a 

Human Performance Requirements Review (HPRR). 

 

Analyze training quality data and provide reports to CO/XO. 

Refer to Chapter 5, Section 4 for additional information. 

2.5. Safety and Occupational Health (SOH) Manager. It is the 

responsibility of the training command to ensure that safety is 

an integral part of training, that students are afforded a safe 

training environment, and that all personnel in the 

accomplishment of their mission observe sound safety practices. 

To ensure the accomplishment of these objectives, SOH managers 

are assigned. They are responsible for NAVOSH and High Risk 

Training Safety. Activities may appoint two individuals or may 

assign both functions to one individual. Refer to OPNAVINST 

1500.75 (series) and NETCINST 5100.1 (series) for Training 

Safety responsibilities and OPNAVINST 5100.23 (series) for 

NAVOSH responsibilities. 

2.6. DET/LS/Participating Activities duties and 

responsibilities for OIC, Chief Petty Officer in Charge (CPOIC), 

Department/Division Head/ Training Officer. OIC/CPOIC and 

Department/Division Head are typical titles given to executive 

managers responsible for the training provided by a group of 

related courses. As such, these executive managers are required 

to complete the indoctrination program for executive managers. 

This indoctrination should include areas related to the 

supervision of staff and students, curriculum 

development/maintenance, funding for resources, and evaluation. 

 

Detachments/LSs/Participating Activities. The DET/LS/ 

Participating Activities are responsible for the conduct of 

quality training as directed by the LC CO. To accomplish 

this goal, the DET/LS/Participating Activities must work 

closely with the LSO in the areas of curriculum, 

instructional, and evaluation management. The general 

functions of the DET/LS/Participating Activities are the 

same as the LSO: 

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NAVEDTRA 135C

Curriculum Management 

Instructional Management 

Evaluation Management 

 

Curriculum Management 

 

DET/LS/Participating Activities will: 

• Provide feedback data to the LSO for the 

maintenance of the master record used to track 

the status of the curriculum. 

• Analyze feedback to determine the need for 

curriculum changes/revisions/cancellations/ 

archive. 

• Review in conjunction with the LSO, current 

assets for curriculum development projects. 

• Coordinate with the LSO the schedule for 

curriculum changes/revisions/cancellations/ 

archive. 

 

For in-house developed curriculum, DET/LS/ 

Participating Activities may: 

• Initiate the TPP as required by NAVEDTRA 130/131 

(series). 

• Develop, write, assemble, and assist in the 

validation of training materials. 

• Comply with existing developmental standards 

and/or higher command directives during the 

development process. 

• Develop and maintain audit trail material. If 

the training is provided at more than one 

activity, the CCMM will develop and maintain the 

audit trail. 

• Include course safety requirements in the 

curricula. 

• Provide SMEs to the Curriculum Development 

Project team. 

• Review materials and recommend changes. 

• Review all appropriate safety requirements. 

• Assist with the pilot process. 

• Participate in In-Progress Reviews (IPR). 

 

For contractor developed curriculum, LSs/DET may: 

• Provide SMEs. 

• Review materials and recommend changes. 

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NAVEDTRA 135C

• Review all appropriate curricula safety 

requirements. 

• Participate in the conduct of pilot courses. 

• Participate in IPRs. 

 

Instructional Management. DET/LS/Participating Activities 

will: 

 

 

 

 

 

 

 

 

Conduct technical training. 

Coordinate the determination of IS requirements for 

training managers, course supervisors, and instructors 

with the LSO. 

Develop site-specific certification requirements for 

instructors assigned to the course. Maintain the 

records as required. Refer to Chapter 2, Section 8, 

for information on recordkeeping and NETCINST 5100.1A 

for information on High-Risk recordkeeping 

requirements. 

Develop required unique training programs and conduct 

these programs. Provide reports of training 

completion to the LSO. 

Conduct IS training as scheduled by the LSO. 

Indoctrinate all instructional personnel in course 

specific safety requirements. 

Develop a course indoctrination plan for all courses 

and provide to all instructors. Provide designated 

training as needed. 

Maintain required records as prescribed by higher 

authority. 

 

Evaluation Management. DETs/LS/Participating Activities 

will: 

Designate certified instructors as instructor 

evaluators. 

Provide support to the LSO and participate in 

specified reviews (formal course, safety reviews, 

training analysis reviews, etc.). 

Conduct FCRs as described in Chapter 5. 

Designate a course or department testing officer. 

Maintain the test item bank. Develop, administer, and 

score tests. Ensure test security. Conduct test item 

analysis and/or make changes as directed. 

Conduct scheduled and unscheduled instructor 

evaluations. Provide for instructor development based 

on evaluation results. 

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NAVEDTRA 135C

Review student critiques and take corrective action 

when required. 

Conduct ARBs as required and ensure adequate training 

of all personnel assigned to the board. 

Assign and conduct remedial instruction. 

Provide support to the LSO in diagnosing training 

problems. 

Provide technical support and participate in all 

external evaluations. 

Interpret and use the findings from the external 

evaluations. 

Solicit feedback from staff and senior student 

personnel reporting from the Fleet. Analyze the 

feedback and recommend changes based on the feedback. 

Provide SMEs as required for Fleet review of the HPRR 

process. 

Collect and summarize data on the training quality 

indicators. Provide LSO with the results. 

SECTION 3 - COURSE SUPERVISORS 

3.1. Introduction. Course supervisors are responsible for the 

management of a particular course or a specific function for 

several courses. In these instances, the military course 

supervisor will complete the formal training and certification 

requirements for an instructor. In many cases, the course 

supervisors are required to perform several of the functions 

discussed in the following sections. These sections identify 

typical titles of course supervisors, the duties required of the 

position, and the training requirements. 

3.2. Course Supervisors. Course supervisors are the first-line 

supervisors of courses of instruction. They are responsible for 

the direct supervision and evaluation of instructors. Course 

supervisors will be graduates of the appropriate instructortraining 

course and will complete all instructor certification 

requirements. Regardless of the amount of instructing done by 

the course supervisors after certification, they are encouraged 

to continue improving their instructional skill through the 

semi-annual and quarterly, as appropriate, instructor evaluation 

program. If they are not scheduled to teach on a regular basis, 

they may be exempt from the semi-annual and quarterly evaluation 

program. Request for an exemption will be approved by 

DET/LS/Participating Activities CO/OICs and documented in the 

supervisor's training record. Typical duties include: 

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NAVEDTRA 135C

Provide planning inputs to the CCMM relating to the 

development, maintenance, or revision of their course. 

Coordinate the training program for all assigned personnel 

and maintain instructor-training records. 

Manage the instructor certification program and coordinate 

the evaluation program. 

Conduct scheduled and unscheduled instructor evaluations. 

Collect and analyze feedback from student critiques, course 

exams, and instructor feedback and provide training quality 

indicator summary data to the CCMM and the Training Manager 

(TM). 

Ensure CeTARS and CANTRAC data is accurate. 

Provide exam security and testing per Appendix C. 

Participate in academic review boards. 

Provide evaluation of course curriculum. 

Course supervisors assigned direct supervision of 

instructors of high-risk courses will be screened by the 

commanding officer or designated official, such as the 

executive officer or department head, as a part of the 

certification process. The screening process will be in 

accordance with the guidelines contained in NETCINST 5100.1 

(series). 

NOTE: In addition to being a certified instructor, course 

supervisors must also complete IS training for course 

supervisors and any additional IS training as required 

by the command. This should include, for example, 

training in counseling techniques, CeTARS, student 

management, course management, training quality 

indicators, etc. 

3.3. Instructor Evaluator. Instructors are key elements in the 

training process, and as such, they must possess the technical 

and instructional expertise necessary to deliver quality 

training. To ensure proficiency, instructors will be evaluated 

on both a scheduled and unscheduled basis. 

 

Instructor evaluators may be LC N7 personnel, instructors, 

or course supervisors who have received IS training in 

instructor evaluation. In some cases, other executive 

managers such as COs, department heads or division officers 

may conduct evaluations. Executive managers are encouraged 

to participate in the instructor evaluation program and 

receive IS training as an instructor evaluator. Personnel 

who have received IS training in instructor evaluations 

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NAVEDTRA 135C

should conduct certification, and semi-annual or quarterly, 

as appropriate, evaluations. Executive managers, subject 

matter experts, etc., as appropriate, may conduct 

unscheduled evaluations or "spot-checks". 

Evaluators may be full-time evaluators or may continue with 

their normal duties as instructors, course supervisors, 

etc. Refer to Chapter 5, Section 2, for information on 

instructor evaluation policy and Appendices D and E for 

guidelines on how to conduct instructor evaluations. 

Instructor evaluators will be thoroughly familiar with the 

information contained in the NAVEDTRA 134 (series) and 

complete IS training in the following areas: Preparing for 

the evaluation, conducting the evaluation, and using the 

evaluation form, debriefing the instructor and the 

appropriate use of training technology in the classroom. 

3.4. Curriculum Maintenance Personnel. Curriculum maintenance 

personnel are responsible for maintaining the currency of the 

curriculum. It is recommended that personnel assigned to 

curriculum maintenance be certified instructors. Typical duties 

include: 

 

 

 

 

 

 

 

Maintain audit trail items required at the course level. 

Assist in conducting course reviews. 

Coordinate all changes to promulgated curricula. 

Incorporate approved changes to promulgated curricula. 

Ensure adequate quantities of lesson plans, student 

materials, and visual information are available. 

Inventory and order printed materials as necessary. 

Maintain a master copy of all curriculum materials. 

NOTE: Curriculum maintenance personnel will complete IS 

training as required by the command. This should 

include training in how to conduct course reviews, how 

to coordinate and monitor changes to curricula, and the 

contents and purpose of a course audit trail. 

3.5. Testing Officer. The testing officer is responsible for 

ensuring that the functions of the testing program are 

accomplished. The course supervisor is the testing officer 

unless otherwise designated. Typical duties of the testing 

officer include: 

 

Preparation of testing materials to include Knowledge Test 

Item Worksheet and Skill Test Item Worksheet. 

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NAVEDTRA 135C

Test administration 

Grading of test 

Security of testing materials 

Maintenance of a test bank 

Coordinate and manage revisions to tests 

Analysis testing programs 

Provide summary reports of testing information in the 

quarterly Training Quality Indicator report. 

Conducting IS training in testing areas as required. 

NOTE: Testing officers will complete IS training as required 

by the command. This should include, for example, 

designing a testing program, testing plan development, 

test item construction, knowledge and performance test 

development, test design, test administration, test 

security, and test item analysis. 

3.6. Student Control Functions. The functions of a Student 

Affairs Coordinator and Student Affairs Officer are primarily a 

Training Support Center/Training Support Detachment (TSC/TSD) 

function; however, course supervisors and instructors have a 

role in student control functions. This role may include 

verifying class rosters, ensuring pre-requirements have been 

satisfied, providing updated class rosters to TSC/TSD for 

enrollment, and providing graduation rosters upon completion. 

SECTION 4 - INSTRUCTORS 

4.1. Introduction. The instructor is the front-line 

representative of the NETC training organization and is a 

critical element in the training process. To ensure that 

quality instructors are assigned to a training activity, 

standardization in the following key areas shall be maintained: 

 

 

 

 

Selection process for instructors 

Training of instructors 

Certification of instructors 

Evaluation of instructors 

Selection, training, and certification of instructors are 

discussed in Sections 4.2 through 4.5. Evaluation of 

instructors is discussed in Chapter 5, Evaluation Management. 

In some cases, contract instructors are required to provide 

instructional services. The management of contract personnel is 

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NAVEDTRA 135C

different from that of military and DoD personnel. Guidelines 

on how to conduct instructor evaluations of contract personnel 

are contained in Chapter 6, Support Functions. 

4.2. Instructor Selection Policy. It is the transferring CO's 

responsibility to determine the suitability of Sailors for 

instructor duty. Prior to recommending individuals for, or 

transferring individuals to instructor duty, the CO will use the 

screening criteria listed in Military Personnel Manual 

(MILPERSMAN) 1306-953 to determine the member's suitability for 

such duty. These requirements include the following: 

 

 

 

 

 

 

 

 

 

Physically, psychologically, and temperamentally suited for 

instructor duty. 

Knowledge and expertise in the subject area assigned to 

teach. 

Good communication skills or the potential to develop them. 

Maturity. 

Emotional stability and the ability to maintain selfcontrol 

under all circumstances. If there is any doubt as 

to this attribute, psychological screening will be 

conducted. 

Adherence to Health and Physical Readiness Program 

Standards as defined in OPNAVINST 6110.1(series). 

Positive role model. 

People oriented. 

Desire to teach. 

NOTE: Enlisted personnel selected for instructor duty shall 

meet the screening criteria specified in MILPERSMAN 

1306-953. If personnel arrive for instructor duty 

without proper screening, the training activity will 

notify NETC, by message, for each occurrence. 

4.3. Instructor Training Policy 

 

Personnel assigned instructor duty will complete the formal 

training for their job assignment. If quota availability 

does not coincide with availability of qualified personnel, 

prospective gains will be assigned without instructor 

training to avoid billet gapping. Priority of assignment 

to instructor school will be given to members ordered to 

instructor duty who will not have an instructor school in 

the immediate geographic area of their ultimate duty 

station. Problems obtaining quotas will be coordinated 

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NAVEDTRA 135C

with NETC. If the instructor arrives without the formal 

training, the instructor must complete it prior to 

qualification. 

Appendix A contains recommended IS training for 

instructors. Personnel assigned duties in more than one 

instructor category must meet the formal training 

requirements for each category before assuming 

responsibility for the new assignment except as described 

below. Graduates of the Naval Leadership Facilitator 

Training (NLFT) course (P-012-0045) may be qualified as 

group-paced instructors by receiving additional one-on-one 

training during the certification process. Training covers 

testing, safety procedures, and skill training and must be 

documented in the instructor’s record. 

Enlisted personnel who already possess NEC 9502, or 

officers who have previously completed an instructor 

training course, are not required to revalidate their 

instructor credentials by re-attending formal instructor 

training. When previously qualified instructors are 

reassigned to instructor billets, gaining commands will 

update their credentials with on-site training and 

requalification following the steps shown in Figure 2-4-1 

before they assume instructor duties. 

In all cases, personnel must satisfy the requirements of 

their training activity's certification program prior to 

assuming responsibility for the new assignment. Formal 

instructor training may only be taken in-residence at one 

of the training sites listed in CANTRAC or by mobile 

training teams from specified training sites. Documented 

requests for mobile training, stating the need and number 

of students, should be submitted via the chain of command 

to NETC. 

4.4. Screening of Instructors Assigned to High-Risk Training. 

Instructors assigned to high-risk courses will undergo a 

screening process. The LS/DET/Participating Activities CO/OIC 

is responsible for ensuring that this evaluation takes place per 

OPNAVINST 5100.23 (series). 

4.5. Instructor Certification Policy. Certification is a 

process that prepares the instructor to conduct training without 

the direct supervision of a certified course instructor. 

Certification normally begins after the completion of formal 

training and upon arrival at the training command for duty. 

4.5.1. Minimum Requirements for Certification. Instructor 

certification plans will be developed for each course by the 

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NAVEDTRA 135C

course supervisor. This plan will describe the general process 

for instructor certification. In addition, prospective 

instructors will be provided specific guidance on their 

individual certification requirements. The following paragraphs 

explain the steps involved in the certification process. Refer 

to Figure 2-4-1 at the end of this section for a flow chart on 

the certification process. 

Instructor 

Command Indoctrination 

Course 

Indoctrination 

High Risk 

Non-High Risk 

Attend as 

Student 

Complete Core 

Unique Instructor 

Training 

and/any 

Complete Site 

Augment Training 

Complete Instructor 

Preparation and 

Practice 

*Two 

Satisfactory 

Evaluations 

Qualified 

Instructor 

Evaluation Program 

*Two evaluations: One will evaluate technical expertise and one technique 

Figure 2-4-1. Instructor Certification/Evaluation Flow Chart 

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NAVEDTRA 135C

NOTE: Upon completion of Navy-unique certification, 

instructors would require command endorsement to obtain 

certification to deliver commercial curricula. 

Step One: Command Indoctrination. COs are required to ensure 

that command indoctrination is provided for incoming 

instructors. The indoctrination is designed to provide 

information to the instructor on chain of command, command 

policies on instructor awards programs, and activities (e.g., 

off-duty education, PSD, Navy Exchange, and any other area 

determined appropriate by the Commanding Officer). Safety 

training will be included in all command indoctrinations. 

Step Two: Course Indoctrination. COs are required to ensure 

that course indoctrination is provided to all incoming 

instructors. Course indoctrination includes indoctrination to 

safety policies and programs unique to certifying instructors 

for that course. It is designed for instructor trainees, 

introducing them to course policies and general duties they will 

be expected to perform. This training is normally provided by 

the individual course and may be completed in conjunction with 

command indoctrination. 

Step Three: Attend the Course as a Student (High-Risk only). 

Prospective instructors of high-risk courses will attend the 

high risk segments of the course they are to be certified to 

teach as a STUDENT, prior to practice teaching, unless a waiver 

has been granted by the CO based on prior training and 

experience. 

Step Four: Core Unique Instructor Training (CUIT) (High-Risk 

only). CUIT is designed to prepare the instructor to teach in a 

high-risk course. The content of this training will vary from 

course to course, but it must include all items of high-risk, 

which require special attention. Familiarization with basic 

tenants of high-risk training and safety will include 

mitigation, protocol, and policy. For Core Unique Training, the 

items must apply universally to all sites where the course is 

taught. NETCINST 5100.1 (series) provides amplifying guidance 

on high-risk training and shall be applied. 

NOTE: All instructors assigned to teach in high-risk courses 

WILL complete CUIT and any necessary Site Augment 

Training prior assuming a role as an instructor 

trainee. 

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NAVEDTRA 135C

Step Five: Instructor Preparation and Practice Teaching. Prior 

to practice teaching, all prospective instructors will review 

the curriculum materials, observe classes in session, and 

personalize instructor guides. The time required to complete 

Instructor Preparation will vary based on the previous 

experience of the instructor and the frequency of which the 

training is provided. However, every effort shall be made to 

keep this time to a minimum. 

The purpose of Step Five is to: 

 

 

 

 

Provide insight into instructional technique/methodology. 

Provide the opportunity to personalize lesson plans. 

Provide the opportunity to instruct under supervision. 

Provide the opportunity for scheduled instructor 

evaluations. 

NOTE: In addition, prospective instructors will be required 

to Practice Teach prior to certification. Practice 

Teaching may be conducted in a normal classroom 

setting with students or a simulated classroom 

setting with peers as students. For Practice 

Teaching conducted in the normal classroom setting, 

the prospective instructor must be under the direct 

supervision of a certified course instructor. 

Prospective instructors are NOT required to Practice 

Teach every lesson they are to be certified in. The 

amount of time devoted to Practice Teaching will vary 

based on previous teaching experience of the 

instructor but shall be completed in the minimum time 

possible. 

Step Six: Two Satisfactory Evaluations. During the 

instructor’s Practice Teaching period, evaluations will be 

conducted to provide feedback to the instructor. This feedback 

will include an assessment of understanding of the subject 

matter, as well as proper use of instructional techniques. The 

prospective instructor must receive satisfactory evaluations on 

a minimum of two separate presentations while Practice Teaching. 

 

One evaluation will be used to evaluate the instructor's 

knowledge of the subject matter. This evaluation verifies 

the instructor has the necessary technical qualifications 

to teach the material without direct supervision. An 

instructor evaluator knowledgeable in the subject matter 

will conduct this type of evaluation. 

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NAVEDTRA 135C

One evaluation will be used to evaluate the instructor’s 

technique as taught in the formal instructor-training 

course. 

Step Seven: Certification. After steps one through six are 

satisfactorily completed, the instructor is recommended for 

certification. The designated certifying authority for the 

command will officially certify the instructor and ensure 

documentation is entered into the instructor's training record. 

Step Eight: Certification to Teach New Material. The course 

supervisor must have a process in place to ensure technical 

competency of the certified instructor prior to assigning new 

material for the instructor to teach. This may require a 

process similar to certification, or portions of it, depending 

on the type of material to be taught and the experience of the 

instructor. Course supervisors are responsible for ensuring 

that instructors are properly prepared and the training 

documented prior to their assignment to teach new material. 

Navy Enlisted Classification 9502. The NEC 9502 is 

automatically assigned upon graduation from the formal 

instructor-training course. The instructor will retain the NEC 

under the stipulation that all the qualification requirements 

previously outlined above are met. If the instructor does not 

complete any part of the above requirements, the NEC may be 

revoked. Reclassification of instructors is discussed in 

Section 4.7. 

NOTE: 

In order to avoid cancellation of the NEC, training 

and appropriate course supervisors shall ensure that 

all individuals ordered in as instructors complete 

the certification evaluation program. 

4.6. Instructor Responsibilities and Additional Duties 

 

 

 

Provide subject matter expert (SME) assistance to the CS in 

the preparation and upkeep of all components of Lesson 

Plans (LPs) and related instructional materials for the 

course(s) assigned. 

Maintain a constant surveillance of assigned courses to 

ensure the courses reflect the latest changes and 

directives, such as safety messages, bulletins, and 

technical publication changes. 

Complete instructor indoctrination training, to include 

command and course indoctrination training. 

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NAVEDTRA 135C

Ensure minimum physical standards are maintained. 

Maintain the highest level of technical and instructional 

expertise in the subject area assigned to instruct. 

Personalize LPs to ensure accuracy and quality of training 

is current. 

Some instructors may be assigned additional or collateral 

duties. Typical additional duties include: 

• Administer tests and critique results with the class. 

• Conduct remediation for the students. 

• Serve as a member of Academic Review Boards. 

 

Instructors will complete IS training as required by the 

command. This may include how to conduct effective 

remediation, how to administer and critique tests, and the 

duties and responsibilities of an academic review board 

member. 

4.7. Reclassification of Instructors. MILPERSMAN 1306-953 

describes the requirements for the selection and assignment of 

personnel to instructor duty. It also outlines the actions 

required in the reassignment of personnel found unsuitable for 

duty as instructors. Despite the stringent screening process in 

the selection of individuals for instructor duty, there are 

isolated cases where individuals are assigned to instructor duty 

who are unsuitable for that duty. Individuals unsuitable for 

instructor duty are classified into one of two categories: 

 

 

Individuals considered unsuitable for instructor duty 

through no fault of their own. Individuals in this 

category may have physical defects, speech impediments, 

lack of confidence, inability to project in front of 

audiences, or have other deficiencies which hamper 

effective instructing. 

Individuals considered unsuitable for continued instructor 

duty because of their own actions. Individuals who are 

charged with fraternization or other misconduct, who 

demonstrate a lack of interest in instructing, who 

demonstrate poor attitudes, or who fail to maintain body 

fat or physical fitness standards specified in OPNAVINST 

6110.1 (series) fall into this category. 

NOTE: While the reasons for unsuitability vary, the actions 

to be followed by the training activities are 

essentially the same. 

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NAVEDTRA 135C

Three specific actions are required: 

NOTE: Ensure that appropriate controls and administrative 

requirements for Personally Identifiable Information 

(PII) are exercised. 

 

 

 

 

 

 

 

 

 

A recommendation to remove the instructor from 

instructor duty must be submitted to BUPERS (PERS 40), 

or NAVRESPERSCEN (Code 30) for USNR (TAR) personnel. 

Each request must include the following about the 

instructor: See MILPERSMAN 1306-900, Page 7. 

Name, rate, Social Security Number (SSN), Primary NEC, 

Secondary NEC, expiration of active obligated service 

(EAOS), date reported to current tour of duty, and 

number of/location of dependents and household goods. 

Specific and detailed reasons why the individual is 

considered unsuitable for continued instructor duty. 

Indicate in which category of unsuitability the 

individual is considered to belong. 

Information about the instructor that may be useful to 

the detailer in determining his/her next assignment. 

In the case of individuals determined to be unsuitable 

through no fault of their own, comments concerning the 

individual's ability to perform in other than an 

instructing capacity; e.g., professional knowledge, 

ability, or initiative may be warranted and is 

encouraged. 

Reason for reassignment is a result of the 

individual's own actions; disciplinary action can be 

taken or pending. If the reason for reassignment is a 

result of the individual’s own actions, include any 

NAVPERS 1070/613 (Page 13) counseling sheets that 

pertain. 

When the instructor is considered unsuitable for 

continued duty because of personal actions, a 

statement of rebuttal from the instructor is required. 

If the instructor desires not to make a statement, the 

instructor must indicate this in writing. 

The instructor's duty preference, in the event the 

transfer is directed. 

COs should ensure that individuals who lack an 

inherent ability to communicate, but who are otherwise 

highly capable, are not demoralized or led to believe 

that the nomination for unsuitability through no fault 

of their own will constitute a stigma which will 

affect future advancement. Reassignment because of 

unsuitability for any reason is at the discretion of 

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NAVEDTRA 135C

5.1. Introduction 

the Bureau of Naval Personnel (BUPERS) or the Naval 

Reserve Personnel Center (NAVRESPERSCEN). MILPERSMAN 

1306-900 contains factors considered in reassignment 

decisions. 

SECTION 5 - CURRICULUM MANAGERS 

 

Curriculum management is a primary concern of all NETC. 

Ensuring that the function of curriculum management is 

accomplished requires three different types of specialists: 

 

 

 

Subject Matter Expert 

Curriculum Developer 

Curriculum Development Expert 

 

 

 

 

These specialists are responsible for developing, writing, 

assembling, and ensuring the quality of the training 

materials. They may also be required to serve as members 

of the pilot course monitoring team. The duties of 

curriculum managers may be part time or full time depending 

on the needs of the command. Curriculum 

development/maintenance may be a collateral duty of the 

instructor or a contracted function. 

The ideal situation for curriculum projects is for the LC 

CO to have all three types of personnel available when a 

project is required. If this is not possible, some of the 

functions may be combined or contracted out. 

Curriculum managers fundamentally work as members of the 

LSO. 

Refer to Appendix A for IS training for curriculum managers 

and developers. Navy e-Learning should be evaluated to 

provide additional training topics for all personnel 

involved in training management and maintenance. 

5.2. SME. The SME’s primary responsibility is to provide 

technical support to the curriculum project. 

 

 

The SME is not required to be a certified instructor; often 

the system/equipment expertise is at the Training Support 

Agency (TSA) or program manager’s office. 

The SME must have a fundamental understanding of the 

curriculum development/revision process. 

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NAVEDTRA 135C

An additional responsibility of the SME is to assist the 

course supervisor in several internal evaluation efforts 

including conducting curriculum surveillance and FCR. 

SMEs will be available for external reviews such as HPRRs 

and training support activity audits/reviews. 

SMEs may also be required to advise contractors and review 

contractor-developed curricula to ensure technical accuracy 

of the material. 

NOTE: At a minimum, SMEs will complete IS training on 

curriculum development/maintenance projects, course 

surveillance, and formal course review. 

5.3. Curriculum Developer. Curriculum development is the 

responsibility of the DOT with the oversight responsibility 

being the LSO to ensure all in-house and contracted curriculum 

development is in accordance with the NETC curriculum 

development standards. Curriculum developers must be formally 

trained in curriculum development, knowledgeable in the subject 

matter, and well versed in the training technology in order to 

provide learning solutions that not only meet the training 

requirements but are also cost effective and support the CNO’s 

vision for developing a highly educated and professional 

workforce. The following is a list of some of the typical 

duties of the curriculum developer. 

 

 

 

 

 

 

 

 

 

 

Revise curriculum or convert to training technology 

Review subject matter to ensure technical accuracy 

Review lesson material to ensure continuity and flow 

Review tests and test items to ensure sound construction 

principles are following current guidelines 

Review visual information to ensure 

appropriateness/accuracy 

Be actively involved in the curriculum development/ 

maintenance process to ensure proper procedures are 

following current guidelines 

Provide guidance in all areas of curriculum development/ 

maintenance as required 

Attend pilot course(s); assist in the complete validation 

of the material and the preparation of the material for 

implementation 

Develop new course curriculum 

Be actively involved in the delivery methods of training 

via distance learning or video tele-training (VTT) 

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NAVEDTRA 135C

Responsible for ensuring that proper permissions are 

obtained for the use of copyrighted materials (both printed 

and visual information (VI) 

NOTE: Copyright also covers the copying/display/ 

performance of certain types of VI as well (i.e., 

movies). 

5.4. Curriculum Development Expert. Curriculum development 

experts may be officers with the Education and Training 

Management Subspecialty, a civilian instructional system or 

training specialist, or senior enlisted personnel as designated 

by the training activity. The curriculum development expert is 

responsible for providing guidance for the curriculum project. 

The curriculum development expert should possess specialized 

training in curriculum to support multiple instructional 

methodologies and should have applicable curriculum development 

training In addition, the curriculum development expert should 

complete any IS training specified by the command. Typical 

duties include: 

 

 

 

 

 

Monitor and participate in all training activity internal 

curriculum projects. 

Review course control documents prior to submission to 

higher authority. 

Establish deadlines consistent with the Plan of Action and 

Milestones (POA&M) outlined in the Training Project Plan 

(TPP). 

Provide status reports as needed to higher authority. 

Possess a working knowledge of training technology tools, 

and apply that knowledge in the analysis of all curriculum 

revisions. 

NOTE: The curriculum development expert may also be actively 

involved in all aspects of the internal evaluation 

program. Refer to Chapter 5 for additional information 

on internal evaluation. For additional information on 

curriculum management, refer to Chapter 4. 

SECTION 6 - INSTRUCTOR COMPUTATIONS 

NETC instructor computation will be promulgated by a NETC 

instruction. In the meantime, the following is provided: 

6.1. Introduction. To provide policies and procedures in 

regard to the determination, documentation, and utilization of 

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NAVEDTRA 135C

instructor manpower resources required to conduct efficient and 

effective instruction in schools and courses under the command 

of CNETC. Instruction has been extensively revised and reviewed 

in its entirety. 

6.2. Scope. The policies and procedures in this instruction 

apply to instructor requirements at all NETC LSs/DETs and 

courses except those staffed through Inter-Service Training 

Review Organization (ITRO) agreements, Nuclear Propulsion 

Activities, Naval Reserve Officer Training Corps Units 

(NROTCUs), RTC Recruit Division Commanders, and Navy Military 

Training (NMT), which are covered by other programs. Support, 

maintenance, administrative, and other non-instructor 

requirements shall be determined through other processes 

approved by NETC (N1). 

6.3. Discussion. OPNAVINST 1000.16 (series) provides policy 

guidance and assigns responsibilities for determining manpower 

requirements to Manpower Budget Submitting Offices. NETCINST 

1510.1 (series) provides business rules for the conduct of 

training under the cognizance of NETC. 

6.4. Background 

 

 

The Navy shore establishment must accomplish essential 

missions and functions within imposed fiscal, end-strength, 

and other constraints through efficiency and productivity. 

In view of this, NETC LSs/DETs must utilize a standardized 

instructor requirements formula consistent with policy 

promulgated by OPNAVINST 1000.16 (series). The process of 

determining instructor requirements is based on an 

approved, documented course of instruction per NETCINST 

1510.1 (series), represented by the Course Master Schedule 

(CMS)/Master Course Schedule (MCS). 

A CMS/MCS shall be prepared for each course of instruction 

as defined in enclosure (2) of NETCINST 1510.1 (series). 

Once the approved course has been documented on the CMS/MCS 

and approved in compliance with NETCINST 1510.1 (series), 

instructor requirements can be identified using the 

manpower requirements process outlined below. It is of 

paramount importance that the CMS/MCS accurately reflects 

the approved course of instruction. 

6.5. Policy 

 

The NETC planning factor for annual instructor utilization 

is 1,089 instructor contact hours. This planned 

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NAVEDTRA 135C

utilization factor allows for leave, holidays, training, 

and service diversion as provided by OPNAVINST 1000.16 

(series), and for three hours of Instructor Preparation and 

Related Duties (IPRD) time for every five hours of 

instructor contact time. This guidance applies to military 

and government civilian instructors only. Instructor 

contracts are funded annually based on estimated hours of 

instruction required. Therefore, contract instructors will 

not be expressed in terms of billets or spaces. Funded 

contract hours of instruction will be subtracted from total 

annual instructor contract hours prior to calculating 

military instructor requirements. 

NETC LCs will use the procedures in this instruction to 

determine instructor manpower requirements for courses 

under their purview. Instructor manpower requirements will 

be evaluated at least annually, or; as required when 

courses are added, deleted, or changed; during POM or 

Program Review (PR) development cycles; or during the 

Feasibility Study process. Other instructor manpower 

requirements determination processes are not authorized for 

use. NETC (N1 and N7) will conduct periodic oversight over 

the process. 

6.6. Reporting. Instructor manpower requirements developed in 

support of POM or PR submissions or Feasibility Studies shall be 

reported as directed by NETC (N1, N3, N6, or N7). Changes to 

existing instructor manpower authorizations necessitated by 

annual or other reviews that can be accommodated within existing 

authorized end strength levels shall be submitted as Activity 

Manpower Document Change Requests via LC manpower personnel to 

NETC (N1) following procedures contained in OPNAVINST 1000.16 

(series). 

6.7. Responsibilities 

 

 

 

Commanding officers of LCs shall ensure that instructor 

manpower requirements presented to resourcing enterprises 

are developed using the guidelines provided in this manual. 

Commanding officers of LCs shall ensure that a current 

CMS/MCS is maintained in the CeTARS as required by NETCINST 

1510.1 (series). 

Commanding officers of LCs shall ensure that the 

student/instructor ratio for each teaching situation 

recorded in the CMS/MCS is the highest such ratio possible 

without serious detriment to the quality and safety of 

training. 

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NAVEDTRA 135C

6.8. General Instructor Manpower Requirement Process 

 

 

 

All personnel assigned to billets, which are derived from 

the application of the NETC instructor manpower 

requirements determination process shall maintain their 

instructor proficiency and, at a minimum, perform in 

instructional situations to meet peak student loads. 

Instructor cross-utilization will be carried out to the 

maximum extent possible as limited only by skill 

requirements and geographical location. Cross-utilized 

courses will be scheduled to minimize the overlapping of 

classes. All courses will be scheduled to minimize the 

manpower requirements impact of peak instructional 

situations. 

Physical training (PT) shall not be staffed by the NETC 

instructor manpower requirements determination process 

unless the requirement exists within the CMS/MCS for 

instructor-led PT and approved by the CCA and NETC (N7). 

Staff-led PT is normally a function of the NMT program. 

However, some High-Risk training courses have PT built in 

to the curriculum and must be satisfied to meet the 

training objective. 

NOTE: In this circumstance, PT will be treated as a highrisk 

event and subject to the high-risk training 

safety protocol as provide in NETCINST 5100.1 

(series). 

 

 

 

If course instructor billet requirements generated by the 

NETC instructor manpower requirements determination process 

do not provide sufficient billets to staff the instructors 

required by the highest student to instructor ratio in the 

CMS/MCS, the billet requirement shall be computed as the 

higher of the two numbers. Every effort shall be made to 

minimize the use of this rule through instructor crossutilization. 

When computing instructor manpower requirements, funded 

contract instructor hours will be subtracted from total 

annual instructor contact hours prior to computing military 

or civil service instructor requirements. For example, if 

total annual instructor contact hours are 50,000 and funded 

annual contract instructor hours are 10,000, the military 

or government civilian instructor requirement is (50,000 – 

10,000) = 40,000/1,098 = 36.43 man-years or 36 billets. 

Yearly Student Input (YSI) for each course shall be derived 

from the Student Input Plan (SIP). Yearly student input 

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NAVEDTRA 135C

divided by class size will determine annual class 

convenings. If additional class convening is needed to 

optimize student throughput, NETC (N7) shall grant approval 

on a case-by-case basis. 

Only mission essential tasking will be staffed. Collateral 

duties not requiring instructor expertise (e.g., Voting 

Officer), local initiatives (e.g., drill teams, plaque 

making, etc.), functions assigned to host or support 

commands (e.g., public works/building maintenance, base 

audio/visual support, printing, etc.), and assumed tasking 

will not be staffed. 

Training Department Master Chief Petty Officers or other 

supervisory billets will not be staffed unless the 

requirement is a product of the application of the NETC 

instructor manpower requirements determination process. 

Cross-utilization of all instructors within a training site 

holding rates or NECs certifying them to conduct or assist 

in conducting courses of instruction should be carried out 

regardless of internal command structures. Instructor 

requirements will not be rounded at the Course 

Identification Number (CIN)/CDP level, but rather, all 

cross-utilized course instructor requirements shall be 

totaled prior to rounding. 

Rounding of instructor requirements shall be accomplished 

using the following NAVMAC-approved table. If computed 

instructor requirements exceed the fractional manpower 

cutoff value (Table 2-1) in the right-hand column, round up 

to the next whole number. 

Table 2-1 - Fractional Manpower Cutoff Values 

REQUIRED MANPOWER 

(N) 

1 

2 

3 

4 

5 

6 

7 

OVER 7 

FRACTIONAL MANPOWER CUTOFF 

(FM) 

1.072 

2.144 

3.216 

4.288 

5.360 

6.432 

7.500 

Required + .500 

Requirements 

 

Contact Periods are periods of curriculum time devoted to 

instruction, including breaks, but excluding administrative 

time, lunch, medical and dental appointments, or sick call. 

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NAVEDTRA 135C

Curriculum Hours are the minimum number of hours of formal, 

approved training a student receives to complete the total 

course of instruction. These hours do not include 

"bottleneck" hours during which the student is in quiet 

study while the instructor works with other students in a 

lab, etc. 

Instructors are those personnel whose primary duties are 

instructing or facilitating in classroom, shop, laboratory, 

line, or field situations in topics pertinent to the 

school, or supervising instruction/testing/evaluation/ 

curriculum development in the technical specialty of the 

course. This definition covers all instructor personnel 

(officers, enlisted, and civilians.) 

Instructor Contact Hours are the total number of hours 

provided by instructors required to teach a course once. 

Instructor Workweek is the standard (normal) instructor 

teaching load of 25 contact periods per week of 

instruction, including lecture, and lab/shop contact time. 

This normally will consist of five platform or 

instructional periods each day, with the remaining three 

periods devoted to IPRD. Due to allowance for leave, 

holidays, training, and service contingencies, the 

Instructor Workweek averages 21 instruction periods weekly 

on an annualized basis. 

Non-Technical Training Subjects are training requirements 

not essential to technical skill development. These 

subjects include NMT and PT that are not course curriculum 

requirements. Assigned NMT personnel normally teach these 

subjects. 

Optimum Student/Instructor Ratio is the ratio of students 

to instructors, which is the highest possible considering 

facilities, equipment, and learning scenarios without 

serious detriment to the quality of training. These ratios 

will differ for classroom and practical (lab) situations 

and must be determined by SMEs in consonance with LSOs. 

Quotas are the planned number of students scheduled to 

enter instruction on established convening dates. 

Standard Technical Training Day is the normal scheduled 

technical training day, which shall consist of eight hours 

(periods) of approved technical training topics exclusive 

of meal hours. 

Standard Technical Training Week is the normal scheduled 

technical training workweek of 40 hours (periods) of 

approved technical training topics. Time allocated to nontechnical 

training requirements, such as NMT, will be in 

addition to this requirement. Greater amounts of either 

2-38 

NAVEDTRA 135C

technical or non-technical training outside the prescribed 

workweek may be scheduled if required. 

Approved non-technical training subjects scheduled outside 

the 40-hour (period) technical training workweek will be 

included in the CMS/MCS and considered workload in 

instructor requirements computations if technical training 

instructors are required to do the training. Physical 

training and medical or dental time directly related to or 

required for the technical course completion, or required 

as a prerequisite or follow-on technical training, may be 

included in the CMS/MCS and considered workload in 

instructor requirements computations only if technical 

training instructors not in a duty or watch status are 

required to participate in those evolutions. The normal 

scheduled workweek for instructors and support personnel 

shall be 40 hours exclusive of duty status (watch) 

requirements and meal hours. 

Standard Training Period shall be 60 minutes, whether or 

not break time is included. Ideally, a period should 

consist of 50 minutes of technical instruction and a 10- 

minute break; however, local training situations or 

curriculum requirements may preclude strict adherence to 

this ideal. When variation to this policy is required, the 

CMS/MCS should be appropriately adjusted and approved. 

SECTION 7 - INSTRUCTOR RECOGNITION PROGRAMS 

7.1. Introduction. To provide incentive for greater effort and 

morale and to recognize outstanding performance, NETC has 

established both an awards program and a certification program 

for instructors. The awards program is outlined in NETCINST 

1650.1 (series). It should be referred to when recommending 

personnel for the Navy Commendation Medal and lesser personal 

awards. The certification program is called Master Training 

Specialist (MTS) and will be covered in Section 7.3. 

7.2. Activity/Course Instructor Recognition Programs. NETC’s 

training activities should establish command and course 

recognition programs. Training managers should establish 

criteria for recognizing outstanding instructors and make the 

staff aware of the requirements. Examples include: 

 

 

 

Instructor of the Quarter 

Instructor of the Month 

Letters of Achievement. 

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NAVEDTRA 135C

NOTE: These may be given when appropriate. It may be 

appropriate to tie class achievement with instructor 

awards. In this instance, it is important to 

recognize both the students and the instructor. 

7.3. Master Training Specialist (MTS) 

 

 

 

The MTS program is a certification program designed to 

recognize individuals who have achieved a level of 

excellence in teaching skills, training management, and 

curriculum management. The MTS program is demanding and 

can only be achieved by completion of the certification 

requirements as specified in NETCINST 1500.2 (series). 

Utilization of MTS. Individuals designated as MTS create a 

cadre of specialists with valuable knowledge and skills 

that can help the command improve training and efficiency. 

These individuals may be designated to perform instructor 

evaluation, conduct IS training, serve in the MTS program 

as command signature authority and on MTS Nomination 

Boards, and/or assist with other training and training 

management processes. 

This program is designed for individuals who are 

permanently assigned in a training billet at a NETC 

activity whose primary mission is training. Personnel 

eligible for MTS are: 

 

 

 

 

 

Executive Managers 

Company Commanders 

Instructors 

Instructional Standards Personnel 

LC Supervisors 

NOTE: Contract instructors are not included in the MTS 

certification program. 

 

To certify for MTS, the criteria listed in the Core 

Competency Qualification Requirements (CCQR) found in 

NETCINST 1500.2 (series), must be completed. In addition 

to these specific requirements, the following general 

requirements must be met. 

 

 

Complete one of the Navy's formal instructor training 

courses or have the equivalent training or educational 

background. 

Possess performance evaluations as outlined in 

NETCINST 1500.2 (series). 

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NAVEDTRA 135C

Military personnel must pass the Physical Fitness 

Assessment (PFA) as outlined in OPNAVINST 6110.1H. 

Complete the instructor certification process and 

obtain at least two instructor evaluations prior to 

completion of the program. All evaluations must 

contain an MTS recommendation. 

Be recommended for MTS by the command's MTS Nomination 

Board. 

 

The nomination board will forward recommendations to the 

commanding officer for approval. If approved, a 

Certificate of Accomplishment and a medallion will be 

presented by the command. 

7.4. Instructor of the Year (IOY). This program was 

established to provide recognition for those enlisted and 

officer instructors who have displayed outstanding instructional 

and leadership performance and who best exemplify the meaning of 

personal excellence. This award also serves to communicate to 

Fleet Sailors that instructor tours of duty are positive career 

enhancing opportunities. The following criteria, as outlined in 

NETCINST 1650.1 (series), have been established for the 

Instructor of the Year award: 

 

 

 

 

 

This award is open to all active duty personnel including 

Full Time Support personnel who have been assigned for a 

period of at least one year in an instructor billet. 

Individuals nominated for this award will be top 

performers, physically fit, and exhibit a professional 

military bearing and appearance. 

COs of training activities will conduct an IOY competition 

open to all eligible personnel under their command. 

Nominations will be submitted for Sailors from each 

category, as appropriate, and nomination packages will be 

prepared and submitted per NETCINST 1650.1 (series). 

NETC will conduct an annual board to select an IOY from 

each category in accordance with NETCINST 1650.1 (series). 

NETC will provide additional guidance for all component 

training activities as appropriate. 

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NAVEDTRA 135C

SECTION 8 - STAFF RECORD KEEPING 

8.1. Staff Record Keeping. All training activities are 

required to maintain training records for personnel assigned to 

an instructor (I) or (L) billet. The following types of 

information will be recorded for personnel assigned to these 

billets: 

 

 

Formal Course Completion to include list of courses 

completed and graduation date. 

Instructor Certification Information 

 

 

 

 

Date command and course indoctrination completed. 

Date CUIT or Site Augment Training was completed, if 

appropriate. 

Topics the instructor trainee was assigned to teach 

and the date the instructor was certified on that 

material. 

Copies of all instructor evaluations conducted while 

an instructor trainee. 

NOTE: Specific information pertaining to High-Risk 

instructor’s training records and safeguarding 

of Health Insurance Portability and 

Accountability Act provided in NETCINST 

5100.1(series). 

 

Instructor Evaluation Information 

 

 

 

Copies of all instructor evaluations conducted after 

certification. 

A list of additional topics the instructor has been 

approved to teach and the date of approval. 

If semi-annual or quarterly, as appropriate, 

evaluations cannot be conducted as required, an 

explanation as to why they were not conducted. 

 

 

Safety Training Information. A list of all required safety 

training and the date, or planned date, of completion. 

IS Training Information. A list of all required IS 

training and the date, or planned date, of completion. 

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NAVEDTRA 135C

8.2. Inter-Service Training Review Organization (ITRO) 

 

 

When the ITRO designates a course as an ITRO course, 

records must still be maintained. If the ITRO course is 

Navy sponsored, records containing the above types of 

information will be maintained for all personnel, 

regardless of the service. If the course is not Navy 

sponsored, records will be maintained as required by the 

sponsoring service. If any conflict occurs, NETC should be 

notified for resolution. 

Official training records for personnel assigned solely to 

training manager and curriculum developer billets are not 

required. However, documentation indicating completion of 

the following should be maintained: 

 

 

 

Formal course training, as appropriate. 

Safety training. 

IS training. 

SUMMARY 

Chapter 2 contains a description of the guidelines and 

procedures relevant to the management of staff personnel within 

a training command. Many of these guidelines and procedures are 

general in nature and should be further developed to address the 

unique needs of individual commands. 

A matrix has been developed as a means to summarize the 

information found in Chapter 2. The matrix also identifies who 

is typically responsible for ensuring that the tasks are carried 

out per policy. In many cases, the authority may be delegated 

by the CO; however, the CO is listed as the responsible party on 

the matrix. 

2-43 

NAVEDTRA 135C

Table 2-2 - Matrix List 

TASKS 

Approve Core Unique Instructor Training and Site 

Augment Plans. 

Develop Site Augment Plans, as required, for high-risk 

courses. 

Submit Negative Augment Plan as required. 

Ensure newly arriving instructor trainees attend 

command and course indoctrination as a part of the 

certification process. 

Ensure that all training managers complete the 

command's IS training for the specific assignment. 

Organizationally assign LSO to the DOT if appropriate. 

Establish requirements for IS training programs. 

Ensure course supervisors for high-risk courses are 

screened. 

Ensure formal training requirements are completed for 

all instructors. 

Ensure that previous graduates of formal instructor 

training courses are not required to re-attend the 

course. 

Ensure instructors assigned to high-risk courses are 

screened. 

Ensure High=Risk instructor requirements are completed 

and documentation is maintained IAW NETCINST 5100.1 

(series). 

Ensure IS training requirements are met. 

Ensure personnel assigned from one category to another 

complete the training requirements prior to assignment. 

Ensure course supervisors complete formal training for 

instructors and complete instructor certification 

requirements. 

Ensure testing officers complete the command's IS 

training requirements for the position. 

Ensure that unsuitable instructors are reclassified. 

Ensure instructor training requirements are documented 

and records are maintained. 

Develop Core Unique Instructor Training for all highrisk 

courses. 

Ensure CeTARS schoolhouses complete IS training 

requirements for the position. 

Monitor status of instructor certification program and 

prepare reports. 

Ensure instructor evaluators complete the IS training 

requirements prior to conducting evaluations. 

Ensure instructors assigned to high-risk courses 

complete the required certification process. 

Develop certification plans for instructors. 

Ensure instructors are technically competent to teach 

2-44 

RESPONSIBILITY 

CCA 

CCA 

CCA 

CO 

CO 

CO 

CO 

CO 

CO 

CO 

CO 

CO/TSO 

DET/LS/Participating 

Activity CO/OIC 







DET/LS/ 

Participating 

Activity CO/OIC/LC N7 

Training/CO 


Activity TS 

CCCM 

N7 Training/TSC/TSD 

CS 

CS 

CS/TS 

CS 

CS 

NAVEDTRA 135C

TASKS 

new material. 

Ensure quarterly training in safety is received by all 

personnel. 

Develop IS training material not unique to a course. 

Monitor status of IS training and prepare reports. 


Safety Officer 

LSO 

LSO 

2-45 

NAVEDTRA 135C

CHAPTER 3 

STUDENT MANAGEMENT 

3-1 

NAVEDTRA 135C

INTRODUCTION 

The student management process encompasses a wide variety of 

programs and methods. Each of these is specifically designed to 

address an element in the student management process. Types of 

programs or methods discussed in this chapter include: 

 

 

 

 

 

 

 

 

 

 

 

Student Pipeline Management 

Student Recognition Program 

Student Counseling 

Remediation Program 

Retesting Program 

Academic Review Boards 

Student Record Keeping 

Navy Military Training Program 

International Military Training Program 

Class Scheduling Procedures 

Student Quota Management 


SECTION 1 - STUDENT PIPELINE MANAGEMENT 

 

Pipeline management involves the control and supervision of 

the movement or flow of students through the training 

pipeline. All segments of the student pipeline must be 

carefully monitored to provide accountability and to 

maintain an uninterrupted flow of students. LCs/LSs and 

TSCs/DETs are responsible to provide control and 

supervision for that portion of the pipeline over which 

they have control. Pipeline time is defined, as the total 

time required to train personnel once they are designated 

as students. The following areas are included in time-totrain 

data: 

 

 

 

 

 

 

Travel time to the training activity (i.e. RTC, NSTC, 

etc.) 

In-process at the LS/DET (that directly reports to an 

LC) 

Time awaiting instruction 

Time in actual training 

Interruption of instruction time 

Time awaiting transfer after graduation or termination 

of training 

3-2 

NAVEDTRA 135C

Time from transfer until reporting to the ultimate 

duty station 

 

 

In pipeline management, attention is focused on reducing 

in-processing time and the time it takes a student to 

complete the training. Pipeline management is further 

concerned with optimum class convenings, the sequencing of 

follow-on training, and the timely processing of students 

when they are made available for further duty assignment. 

CeTARS is a NETC sponsored tool that improves the pipeline 

management process by optimizing class convenings and 

follow-on training and will be used to develop all class 

schedules. The information that follows discusses policies 

applicable for effective and efficient pipeline management. 

Pipeline management data is a training quality indicator. 

Each area listed above, except travel time to the training 

activity and time from transfer until reporting to duty 

station, will be monitored by the training support 

organization and trends summarized and provided to the 

LC(s). 

1.2. Responsibilities in Pipeline Management. Student 

accountability is a key element in effectively managing a 

training pipeline. CeTARS is the umbrella program; CeTARS is 

the system used to account for the student's pipeline time. 

Because CeTARS is used during the budget process to determine 

the resources needed to accomplish the training mission, the 

importance of accurate CeTARS data cannot be overemphasized. 

The key to effective student accountability lies in a high 

degree of coordination, communication, and follow-up action 

between LC/LS Course supervisors/Instructors and TSC/DET Student 

Control Offices (SCOs). 

 

 

 

Students will be gainfully employed when not enrolled in 

formal training. However, strict accountability of the 

student's time in the pipeline precludes utilization in 

support functions, course indoctrination, work details, 

etc., when such duties delay entry into a class. 

LS/DET/Participating Activity COs and TSCs/DETs SCOs shall 

maintain on-going liaison with external commands such as 

medical commands, legal services, etc., to ensure students 

are released from "hold" status and returned to training or 

transferred as expeditiously as possible. 

CeTARS will be used to construct class-convening schedules 

to minimize Not Under Instruction (NUI) time for follow-on 

training. LCs for activities that provide follow-on 

3-3 

NAVEDTRA 135C

training shall review the schedule of training to help 

develop optimum schedules to minimize student pipeline 

delays between courses. 

1.3. Accelerated Training Program 

 

Students with previous education or job experience may have 

the student pipeline shortened. Accelerated training 

provides an opportunity for these students to accelerate 

through the course. In courses where appropriate, 

accelerated training should be instituted and screening 

methods established to identify students for acceleration. 

Possible methods for screening students include: 

 

 

 

Analyze the results of a pretest 

Allow student to request acceleration 

Instructor may recommend acceleration 

 

 

The LS/DET/Participating Activity CO/OIC an assigned 

CCA/CCMM duty is responsible for determining which courses 

will have accelerated training programs. Suggested factors 

to consider when making this determination include: nature 

of the training (high-risk), class scheduling (class/course 

are available to accelerate the student into), number and 

types of laboratory training (some labs require the 

complete student complement in order to operate). The 

deciding factors are whether the student is capable of 

accelerating through training, if the situation is 

conducive to acceleration, and cost effectiveness. When 

the course is multi-sited, all courses will have 

accelerated training programs or request a waiver from the 

CCA/CCMM. 

In an accelerated training program, the course supervisor 

should review the student's qualifications, interview the 

student, and make a decision on the request for 

acceleration. LS/DET/Participating Activity may use a 

board to review the student's qualifications, interview the 

student, and make a decision on the request. Once 

acceleration begins, the student should be allowed to 

continue as long as all tests are completed successfully. 

If the course is completed through acceleration, the 

enrollment record shall indicate that the student is a 

graduate of the course. Students accelerated through 

courses that contain skill-type learning objectives must 

successfully complete the performance tests in addition to 

the knowledge tests. 

3-4 

NAVEDTRA 135C

When a student is accelerated, the course supervisor is 

responsible for ensuring that a CeTARS Schoolhouse Person 

Event (PEVT) Code is assigned and provided to TSC/DET SCO 

for input into CeTARS. Total number of accelerations for a 

course will be tracked and summarized as a training quality 

indicator. 

1.4. Setback. The idea is for a student to complete training 

in the time scheduled. A setback occurs when a student is 

unable to complete the training in the designated time. 

Setbacks are classified as either academic or non-academic, in 

addition to increase the student's pipeline. Because setbacks 

are costly, they should be granted only after all other forms of 

remediation have been exhausted and when there is an indication 

that a setback is in the best interest of the military and 

student. 

 

 

 

 

 

Academic setbacks for "A" and ”C” school students may be 

initially granted by the course supervisor as a result of a 

preventative counseling session and only after all means of 

remediation and retesting have been used with inadequate 

results. Subsequent academic setbacks will occur only 

because of an Academic Review Board’s (ARB) recommendation. 

All decisions to academically set back a student from other 

type courses (i.e., “D” and “G”), will be based on a 

decision by supervisory personnel above the level of the 

immediate instructor. Schoolhouse administrative 

procedures resulting in automatic academic setbacks are not 

authorized. Students designated as academic setbacks will 

be allowed to repeat only that portion of a course for 

which they have failed to achieve the objective(s). 

Non-academic setbacks may occur when the student is unable 

to complete the material due to illness or special 

circumstances outside the control of the course or student. 

The decision to set back non-academically is a management 

decision. 

Training managers and course supervisors are responsible 

for evaluating the causes for setbacks and taking action to 

lower this rate without lowering training standards. 

When a student is set back, the course supervisor should 

inform student control so the appropriate PEVT code can be 

found/used to support the TSC/DET SCO for input into 

CeTARS. 

If a student in a high-risk course is set back due to a 

medical problem, which may result in future problems while 

3-5 

NAVEDTRA 135C

in training, procedures will be in place to notify the 

instructor(s) of the medical problem. 

1.5. Drop from Training/Attrition. Every effort will be made 

to help students succeed. However, there are times when the 

student is clearly unsuited, unable, and/or unwilling to 

complete the course. If this occurs, the student is dropped 

from training. Students dropped from training may be classified 

as an academic drop, non-academic drop, or disenrollment. 

Students who are discharged from the Navy will be classified as 

attrites. 

 

 

 

 

Academic drops or non-graduates occur when a student is 

unable to achieve the learning objectives because of an 

academic problem, such as lack of classroom ability or lack 

of laboratory ability. Decisions to academically drop an 

"A" or "C" school student will be because of an ARB action. 

All decisions for academically dropping a student from 

other courses will be based on a decision by supervisory 

personnel above the level of the immediate instructor. 

Non-academic drops or non-graduates are based on 

administrative decisions that are not a result of academic 

performance. Examples of non-academic drops include 

administrative, disciplinary, motivational, medical, death, 

physical, fraudulent enlistment, and convenience of the 

government. For some nonacademic drops, higher authority 

directs the action. For non-academic drops, the convening 

of an ARB is not required. 

Disenrollment is based on administrative decisions beyond 

the control of the training activity that are a result of 

higher authority direction or pre-service condition. 

Examples of disenrollment include cancellation of a class 

or course, rating or program conversion, incomplete 

training as requested by member's command or higher 

authority, inability to meet prerequisites (medical, 

physical, academic, and/or security). 

Attrition is defined as a loss to the Navy. Sailors who 

are disenrolled, re-classified, or reassigned are not 

considered attrites. A Sailor will be coded as “attrite” 

only after official notification is received to that 

effect. 

NOTE: 

NETINST 5100.1 (series) provides specific guidance 

concerning Page 13 entries for students dropped 

from High-Risk training and provides guidelines 

concerning student monitoring criteria following 

drop on request (DOR). 

3-6 

NAVEDTRA 135C

When a student is dropped from training or attrited from 

the Navy, the appropriate course supervisor should inform 

student control so the appropriate PEVT code can be used to 

support the TSC/DET SCO for input into CeTARS. The TSC/DET 

SCO is responsible for ensuring timely update to the 

disposition codes when final disposition becomes known. 

As with setbacks, drop from training and attrition is 

costly. Every effort will be made to maintain each as low 

as possible without lowering training standards. 

NETC (N7) will monitor drop from training and attrition 

trends, both academic and non-academic. 

Training managers and course supervisors are responsible 

for tracking and evaluating the causes for drop from 

training and attrition from the Navy. 

If through the monitoring process, the course supervisor 

determines that drop from training or attrition is a 

problem, a Training Analysis will be conducted by 

designated LS/LC personnel. 

Appendix B contains a list of elements that will help 

course supervisors evaluate the possible causes for drop 

from training/attrition/setbacks. This checklist may be 

used to pinpoint areas within the specific course that may 

cause the rates to increase. The training managers in the 

LSO and the training department, the CO, or NETC may also 

direct a training analysis. 

Total drop from training, attrition, and setback rates for 

a course will be analyzed and summarized as training 

quality indicators. Refer to Chapter 5, Section 4, for 

additional information. 

1.6. Time-to-Train (TTT) 

 

 

TTT is the principal method used to calculate actual 

student man-days expended in training. By understanding 

and applying the data from TTT, training managers are able 

to determine if excess man-days are occurring and for what 

reasons. Refer to NETCINST 1510.1 (series) for amplifying 

information. 

NETC (N7) sets threshold specifications for training under 

their cognizance. These specifications are used to 

determine if graduates are flowing through the pipeline 

within the specified period. Any man-days above the 

specification are considered excess. NETC monitors TTT 

data frequently and compares actual graduate man-days to 

3-7 

NAVEDTRA 135C

the specifications for conformance. In general, 

specifications are set as follows: 

 

 

The Under Instruction (UI) specification is set at the 

published course length plus additional days for 

setbacks and Monday holidays, depending on the length 

of the course. One additional day is allowed for any 

amount of a 30-day increment of instruction. For 

example, a 30-day course would be allowed one day, 

whereas a 40-day course would be allowed one day for 

the first 30-day increment and one additional day for 

the next ten-day increment for a total of two days. 

The NUI, includes Awaiting Instruction (AI), Awaiting 

Transfer (AT), and Interruption of Instruction (II). 

• AI specifications are based on the convening 

frequency and whether or not additional 

screenings (medical, legal, security, etc.) are 

required before a student begins class. 

• AT specifications are set for the last course in 

the pipeline, based on historical data, but will 

not exceed three days. 

• II specifications are based on historical data 

for the last two fiscal years. 

 

 

 

TTT specification will be used as a baseline or 

benchmark to assist the manager in reporting trends in 

student flow within a training pipeline. 

LCs shall establish necessary policies and procedures 

to facilitate appropriate oversight management and 

review of excess man-days occurring in all schools 

under their purview. 

It is the responsibility of the training and course 

supervisors to continually monitor the excess man-day 

reports as provided by TTT specifications to ensure 

that the most efficient and effective means are used 

to move students through the training pipeline. 

Monitoring allows for early detection of variances and 

provides the opportunity to isolate out-of-tolerance 

areas that require corrective action. If a course is 

reported with excessive man-days beyond the 

specification levels, training and course supervisors 

should first validate man-day expenditures at the 

lowest level of data reported and verify data entry. 

3-8 

NAVEDTRA 135C

The tracking of students NUI in the TTT data is a training 

quality indicator. Additional information on the Training 

Quality Indicator report for supernumeraries is provided in 

Chapter 5, Section 4. 

1.7. Student Reporting 

 

 

Student Training Status. Managing the student pipeline 

means tracking students from the day they report on board 

until the day they leave the training activity. The status 

of a student when on board a training activity may be 

reported as AI, UI, II, or AT. 

PEVT Codes. Indicate student status in CeTARS. Because 

CeTARS data is used daily by higher-level headquarters to 

make decisions, it is imperative that all student data be 

entered as it is received by the servicing Training Support 

organization. A complete list of PEVT codes and the 

explanation for each can be found at the CeTARS Web Site. 

Accurate assignment of the PEVT codes is vital to effective 

pipeline management. Personnel responsible for assigning 

and tracking the PEVT codes should receive their training 

prior to assignment of this duty. 

1.8. Student Availability 

 

 

"A" school students will be designated with their course 

completion rating immediately upon classing up. This action 

requires close coordination with the TSC/DET SCO Office and 

the local Personnel Support Detachment (PSD). For core and 

strand courses, students will be rated as soon as the rate 

is determined. For courses with a high drop rate in the 

early portion of the course, students will be rated as the 

high drop point is passed. This action is designed to make 

the student visible to both the detailer and the 

Distribution Planning and Programming systems in order to 

ensure there are an adequate number of requisitions to 

generate orders in a timely fashion. 

If students do not graduate, they must be undesignated 

before Navy Personnel Command (NAVPERSCOM) can generate 

orders. Orders for undesignated drops should be processed 

within five to eight days. If NAVPERSCOM orders are 

delayed longer than this estimated time-period, student 

control must check with servicing PSD to ensure the 

Sailor's designation was removed prior to making the 

availability entry. 

3-9 

NAVEDTRA 135C

1.9. Student Reclassification. Student drops selected for 

reclassifications into an "A" school at the same UIC DO NOT 

require BUPERS orders. It is the responsibility of the LC/LS to 

assess the student's potential for success and enroll 

immediately in the selected "A" school. 

SECTION 2 - STUDENT RECOGNITION PROGRAMS 

2.1. Introduction. Since student motivation is an important 

tool in an effective training program, training managers should 

develop and implement a student recognition program. Some 

awards within the program may be activity-wide while others may 

be unique to the individual courses. COs are responsible for 

determining the need for, and the types of, programs for student 

recognition. The following is a list of programs that may be 

used to enhance student motivation. 

2.2. Activity-Wide Programs 

 

Student of the Quarter 

 

 

 

 

This type of program should be used to recognize not 

only the student that excels in academic performance, 

but also one who excels in all areas of military 

performance. 

Activities may desire to differentiate between USN and 

USMC students or between "A" school students and other 

students if both are located at the same activity. 

The training managers are responsible for establishing 

the criteria used to evaluate the candidates and 

communicating these requirements to all students. The 

course supervisors and instructors are responsible for 

nominating students for this award. 

Awards may include picture in the newspaper, 

designated parking areas, etc. This program may also 

be implemented on a weekly or monthly basis. 

 

Activity Honor Roll 

 

 

This type of award should be used for academic 

performance only. 

Students with the highest grades should be recognized 

by the activity on a scheduled basis. 

2.3. Course-Unique Programs 

 

Individual Performance 

3-10 

NAVEDTRA 135C

As with the honor roll and the student of the quarter, 

course supervisors may also establish similar programs 

specific to their individual courses. 

Awards should be limited as to what the course 

supervisors are allowed to do within their activity's 

policies. 

 

Improved Performance 

 

 

While awarding individual performance is important, it 

often reaches only a small portion of the student 

population. Many times the student recognized would 

have been motivated without the program. Improved 

performance awards recognize students for something 

other than highest course average. 

The student, for example, who progressively improves 

performance and attitude, may deserve recognition for 

the improvements. 

 

Group Performance. Some courses require students to work 

as teams. When this is done, the group should be recognized 

for outstanding performance. 

SECTION 3 - STUDENTS COUNSELING 

Preventive counseling will be instituted in "A" and "C" schools 

and should include counseling for performance and personal 

problems. 

 

 

 

Preventive counseling is designed to provide help to solve 

a problem before it results in reduced learning capacity or 

course failure. 

One of the options of preventive counseling is to recommend 

mandatory remediation and in some cases, an initial 

academic setback for the student who is having difficulty 

achieving the objectives. Course supervisors have the 

authority to approve an initial academic setback if deemed 

necessary from a counseling session with the student. An 

ARB must approve subsequent academic setbacks. Refer to 

Chapter 3, Section 6 for ARB policy and procedures. 

It is the duty of all staff members to be aware of their 

roles and responsibilities as counselors. Refer to 

Chapter 2, Sections 2.3 and 2.4, for a list of duties, 

responsibilities, and training requirements. 

3-11 

NAVEDTRA 135C

Preventive counseling requires the early identification of 

personal or performance problems and the instructor's 

awareness of available resources. 

During the student's training, the instructor should be 

PROACTIVE in the identification of student problems. Every 

effort should be made to: 

 

 

 

Review Armed Services Vocational Aptitude Battery 

(ASVAB) test scores. 

Review records for previous training difficulties. 

Determine level of prerequisite knowledge and evaluate 

the student's ability in note-taking, study habits, 

and testing skills. 

 

As the course progresses, performance counseling may be 

required in order to prevent failure. The instructor must 

be aware of such things as: 

 

 

 

 

 

Inconsistent study habits 

Poor performance on tests 

Declining grades 

Lack of motivation 

Inappropriate conduct (i.e., sleeping in class, 

excessive tardiness, failure to complete assignments, 

and lack of attention to classroom or lab activities.) 

 

 

 

Each LS/DET/Participating Activity shall establish 

guidelines for the identification and resolution of 

students' difficulties. 

The other aspect of preventive counseling is the counseling 

of personal problems that impair the student's ability to 

concentrate on the job of learning. 

When a personal problem is suspected, the instructor 

should: 

• Talk to the student in an effort to identify the 

specifics of the problem. 

• If unable to assist the student, refer to another 

agency via the chain of command. 

• Follow-up on the student's status. 

 

Instructors are not trained to counsel students on serious 

personal problems. Problems of a serious nature should be 

referred to special counseling programs such as Navy 

Chaplain, Navy Fleet and Family Support Center, 

3-12 

NAVEDTRA 135C

Drug/Alcohol Counselors, Red Cross, or Navy and Marine 

Corps Relief Society. 

In any type of counseling situation, instructors must 

establish an atmosphere that encourages the student to seek 

out help when problems occur. 

The instructor must make the students aware of the proper 

chain of command when seeking assistance to their problems. 

Instructors should conduct counseling sessions with the 

students as soon as problems or potential problems occur. 

Often students will respond favorably to an encouraging 

word or a clarification of training materials. 

Each counseling session will be recorded in the student's 

record. The student record will be discussed at the end of 

this chapter. 

SECTION 4 - REMEDIATION PROGRAMS 

Remediation is used to aid students in achieving the objectives 

by providing additional instructional study time. The primary 

goal of remediation is to motivate and assist students in 

achieving the critical course objectives. A second goal of 

remediation is to remove barriers to learning. Because students 

are different, it may be necessary to use several different 

methods of remediation to realize the most effective results. 

 

The following guidelines apply to the development and 

implementation of a remediation program. 

 

 

 

 

Remediation shall not be used for disciplinary 

purposes. 

Remediation will be used to motivate and assist the 

student in the learning process. 

Instructors trained and certified as SME will be made 

available to the students during remediation. 

Remediation may be voluntary or mandatory. 

4.1. 6 +2 Program. 6 +2 is a methodology designed to improve 

the learning process by dividing the instructional day into a 6 

hour block of instruction and a 2 hour block for enhanced 

learning and remediation. This concept is based on research 

that indicates students learn better in the morning while they 

are more rested and alert. This learning takes place during the 

6-hour block of instruction. The +2 contains proactive 

interventions for at-risk students and occurs immediately after 

lunch when more school resources are available to provide the 

assistance the student needs. Benefits of 6 +2 include: 

3-13 

NAVEDTRA 135C

Reductions in numbers of attrites, students dropped from 

training, for both academic and non-academic causes. 

Reduce the number of ARBs. 

Increase in test scores. 

Reduction in setback rates. 

4.2. POLICY 

All practical efforts will be made to improve the training 

provided in the school. Military readiness, 

sustainability, course objectives, and safety will not be 

compromised. The +2 shall not be used for NMT or PT. 

Course Master Schedules/Master Course Schedules will be 

developed for an 8-hour instructional day in accordance 

with Chapter 2, Section 6. New or revised courses will be 

validated using a standard 8-hour instructional day to 

determine instructor and equipment requirements. 

For courses using 6 +2 where military instructors are 

utilized, a separate master schedule identifying the 

compressed schedules is not required. Each course may 

develop an in-house schedule for the +2 time, which may 

vary from one class to the next. Military instructors 

shall be made available in sufficient numbers to cover all 

the enhanced learning objectives. 

For courses taught by contract instructors, a compressed 

master schedule will be developed and included in the 

Statement of Work (SOW). 

COs will implement 6 +2 in all courses deemed appropriate 

and ensure written, course-specific guidance on management 

and implementation of the enhanced learning options is 

provided for all courses using 6 +2. 

COs will assess the effectiveness of 6 +2. 

COs will ensure the program requirements are fully 

explained in the SOW. 

4.3. Restructuring the Lesson Components Under 6 +2 

 

In the standard 8-hour training day, each topic consists of 

objectives, discussion points, examples, reinforcement, 

questions and answers, and tests. It may also have a 

performance element, which is practiced in the lab. During 

validation the number of examples, reinforcement and length 

of the practice sessions are determined. A number of 

examples, type of reinforcing (sea stories), and amount of 

3-14 

NAVEDTRA 135C

time devoted to questions and answers are determined by 

what the majority of students require to achieve the 

objectives. 

The length of the lab is also a function of the amount of 

time the majority of students are required to complete the 

job sheets. The topic elements may be in one or more 

lesson topics when the course is actually sequenced. All 

students are given all examples, all reinforcement, and the 

same length of time to complete the job sheets. In the 6 

+2 training day, the course is compressed but the topics 

are restructured. Topics still contain the same 

objectives, discussion points, and tests. The difference 

is in the number of examples and reinforcements and the 

time allocated for questions and answers. The number is 

adjusted to the requirements of the upper portion of the 

class vice the middle of the class. The length of time 

scheduled for the lab may also be reduced. All students 

are given this condensed level of coverage. The 

instructional time saved between the original lesson and 

the compressed is shifted to the +2 portion of the day. 

Examples, reinforcement, and extended periods for questions 

and answers are provided only to those students who require 

the additional assistance. Sometimes this requires 

breaking the discussion points down into smaller segments 

or pointing out relationships between points, which might 

otherwise be assumed obvious. Additional time might be 

required to complete the lab or additional practice 

required to reach proficiency. 

4.4. Factors Impacting Implementation of Compressed Schedules. 

There are several advantages to restructuring the instructional 

day to include a 6-hour block and a 2-hour reinforcement block. 

 

 

 

Students who are able to learn the material with limited 

numbers of examples and reinforcement are able to take care 

of personal business, required appointments, study and 

complete enrichment materials. These same students report 

being less bored and more satisfied with the course and 

acknowledge they must study to maintain the progress in the 

course. 

Students who require more examples or reinforcement are 

able to obtain this in a more individualized environment, 

which is responsive to their individual needs. The 

students are still able to take care of personal business 

and required appointments. 

Courses will not be converted from the standard 8-hour 

instructional day to the compressed 6 +2 schedule without 

3-15 

NAVEDTRA 135C

careful analysis of all factors which may impact or be 

impacted by the change in the schedule. Some of these 

factors are under the control of the CO. 

Course factors which should be considered before deciding 

to implement 6 +2 include the following: 

 

 

 

 

 

To maximize the benefits of 6 +2, the 6-hour block of 

training should NOT be interrupted with long breaks 

such as meal breaks. Activities may elect to start 

the instruction early in the morning. This may cause 

a shift in the instructor's work hours. If management 

cannot accommodate this shift, compression may not be 

appropriate. Without this accommodation, the 

instructor's workday increases by several hours which 

causes increased instructor dissatisfaction and may 

impact the ability of the instructors to provide the 

student the level of assistance required. 

Courses undergoing a revision should not be considered 

for conversion to the 6 +2 schedule until after the 

revised course has been validated under the 8-hour 

schedule. 

Courses, which are less than 80 hours generally, 

should not be compressed. The reason a course is 

compressed is to provide the opportunity for remedial 

instruction. Courses less than 80 hours often do not 

have more than one examination occurring at or near 

the end of the course. These courses generally do not 

experience high drop from training, attrition, or 

setback rates. 

Courses with few numbers of non-graduates and low 

setback rates are not good candidates for 6 +2. It is 

the potential savings generated by reducing these 

rates which offset the cost of developing alternative 

learning options. Exceptions to this generally are 

courses where student populations have vast 

differences in experience or skill levels. In such a 

situation, the +2 period can be used to compensate for 

these differences. 

Contract instructors are teaching compressed courses 

where the work required is clearly delineated in the 

SOW. Converting courses to a compressed schedule 

after the contract has been awarded will require a 

modification to the contract and must be coordinated 

with the Contracting Officer's Representative (COR). 

Such changes may result in increased contracting 

costs, which must be approved prior to implementation. 

3-16 

NAVEDTRA 135C

Lab sessions can be compressed but not as easily as 

classroom topics. The type of lab and availability of 

lab equipment will determine if the lab can be 

compressed. 

If an entire class can work simultaneously on 

individual pieces of equipment, the laboratory session 

may be a candidate for compression. In this 

situation, the student who does not complete the 

laboratory job sheet could return for the +2 session 

to complete any unfinished steps. The lab should not 

be compressed to the point that the majority of 

students are unable to complete the job sheet in the 

allotted time. 

If students must function as a team, the laboratory 

session may not be a candidate for compression. If 

students can perform their functions without the input 

from other students, then compression may be possible 

as students who do not complete all their job steps 

can stay for the +2 session. Students may volunteer 

to fill the other positions during the +2 session 

allowing the instructor to concentrate on the at-risk 

student. 

When instructors, classrooms, labs, or equipment is 

cross-utilized, it may be difficult to compress a 

course. Compressing both courses may not alleviate 

the difficulty. Differences in the length of time 

assigned to topics and the unscheduled nature of 

breaks under a compressed schedule may mean 

instructors are not available at the point at which 

they are required in the second course. 

If the course is heavily dependent on guest speakers, 

who are difficult to schedule or present topics, which 

vary in length from class to class, it may be 

difficult to compress the topic or course. The 

exception is when the guest speakers can be 

concentrated in a few segments. In this situation, a 

compressed schedule can be followed for the other 

portions of the course and a standard 8-hour schedule 

followed when a guest speaker is scheduled. 

 

Non-course factors, which may impact the ability to 

compress or affect the efficiency of the compressed 

schedule usually, involve support services. Sometimes the 

support agency may not be able to adjust procedures or 

hours of operation to accommodate the compressed schedule. 

Examples of non-course factors include: 

3-17 

NAVEDTRA 135C

Messing facilities are often set up under the 

assumption of staggered release times for students. 

The facilities cannot accommodate a major shift in the 

number of students to be served at any one time. Hours 

of operation at a Training Activity are normally 

established around the earlier class; and may require 

rescheduling or increasing staff support. 

Medical and dental morning appointments have 

traditionally been set aside for staff and student 

personnel. Revising this procedure to accommodate a 

shift in a small portion of the population may not be 

an efficient use of the medical and dental staff. 

Personnel Support Activities (PSAs)/Personnel Support 

Detachments (PSDs) can usually absorb a small shift in 

the student population, but coordination is required 

to ensure adequate services are provided. 

Base transportation is usually more of an issue for 

Fleet schools where the student may be coming from a 

ship to attend the course. In some locations, base 

transportation does not operate 24-hours a day. The 

operational hours may start later than the proposed 

course start time. The route may also drop students 

off at the school later than desired. Depending on the 

population supported, changes might not be possible in 

either routes or schedules. 

Day care is usually an issue for staff. This may be a 

contributing factor to instructor dissatisfaction and 

requires resolution before implementing 6 +2. 

Physical condition program facilities may become an 

issue when the conditioning programs must be adjusted 

to accommodate extremes in weather. Changing the hours 

of operation or rescheduling special use periods for 

student PT may impact staff and other users. 

4.5. Guidelines for Determining +2 Ratios for Contract Taught 

Courses 

 

 

Learning Resource Center (LRCs) are used extensively during 

the +2 time. If contract instructors are manning the LRC, 

the manning must be included in the instructor ratio. The 

typical ratio for the LRC is 15:1. If the LRC is manned by 

military personnel or by a separate contract, the manning 

will not be included in the instructor ratio. 

At the beginning of the course of instruction, prior to the 

first test, instructors should evaluate the student. This 

is accomplished through diagnostics such as pretests, 

3-18 

NAVEDTRA 135C

eview of quizzes and homework assignments, counseling, and 

mentoring. This time may also be used for command and 

course familiarization, how to study, how to take notes, 

etc. Instructor ratios should reflect the optimum 

classroom ratio. 

When the majority of the training provided during the 6- 

hour day is classroom, the ratio should provide for two 

instructors during the +2 time. This does not include LRC 

requirements but will provide instructors for tutoring and 

seminars. For example, if the class size is 24, the +2 

ratio should be 12:1. 

When the majority of the training provided during the 6- 

hour day is lab, the ratio should provide one instructor 

for seminars and tutoring and two instructors for the lab. 

This does not include LRC requirements. For example, if 

the class size is 24, the ratio should be 8:1. 

It is the responsibility of the LS/DET/Participating 

Activity CO/OIC to ensure that the +2 time is used 

effectively. If students achieve the objectives with minor 

participation in the +2 time, it may be more appropriate to 

request a deviation from CCMM for CCA approval. 

Refer to Appendix C for additional information and 

guidelines on voluntary remediation, mandatory remediation 

and 6 +2, as well as guidelines for implementation. 

SECTION 5 - RETESTING PROGRAMS 

In addition to the remediation policies, retesting procedures 

must also be established. Although typically identified within 

the course-testing plan, these procedures are contained as a 

part of the remediation program. As with remediation, retesting 

procedures are also affected by criticality of the objectives. 

The following guidelines apply to the retesting of students. 

 

The student fails to meet the minimum passing grade for the 

test as a whole. The student may be retested on the 

portion of the test failed or on the entire test. This 

decision should be based on the degree of the test failure 

and the student's performance on the objectives. 

 

 

If the student passed the material retested, the grade 

assigned will be the minimum passing grade for the 

test. 

This policy applies whether the student is retested on 

the entire test or the portion of the test failed. 

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NAVEDTRA 135C

The student meets the minimum passing grade for the test 

but fails to accomplish the critical objective(s). The 

student is retested only on the objective(s) failed. In 

this instance, the student will retain the original test 

grade. Performance tests may provide an exception to this 

rule. If the performance cannot be measured by retesting 

only the failed objectives, a complete retest may be 

administered. 

The student meets the minimum passing grade for the test 

but fails an objective, either critical or noncritical, to 

the degree that it is clear the student does not understand 

the objective. The student will be retested only on the 

objective failed and will retain the original test grade. 

Retesting will occur as soon as possible after remediation. 

Prolonging the completion of remediation and retesting may 

cause the student unnecessary difficulties with the new 

lesson material. Retesting may take the form of a written 

retest or an oral retest. The decision is based on the 

individual situation and is at the discretion of the course 

supervisor. 

When a test falls on the last day of training, and 

remediation is not possible, students will be administered 

a retest of the material either orally or by written exam. 

If the test is failed, the "A" or "C" school student will 

be referred to an ARB. For all other types of courses, 

supervisory personnel above the immediate instructor will 

make the recommendation to attrite, set-back, or graduate 

the student. 

 

 

 

If it is determined that the student has failed to 

achieve the course objectives, the student will not be 

given credit for completion of the course and will be 

considered an academic drop. 

If the student passes the course objectives, the 

student will be considered a graduate. The training 

managers must ensure that there are methods in place 

to determine if the student has passed the course 

objectives. 

Documentation must be made in the service record 

indicating the student either attended training and 

did not graduate or did graduate. Guidelines for both 

circumstances will be detailed in the testing plan for 

the course. 

3-20 

NAVEDTRA 135C

Commanding Officers of all training activities are 

responsible for the development of procedures for voluntary 

and mandatory remediation and retesting. All remediation 

and retesting procedures will be described in the testing 

plan for the course. 

SECTION 6 - ACADEMIC REVIEW BOARDS 

6.1. Introduction. The ARB process provides for formalized 

procedures in handling non-disciplinary problems related to a 

student's academic progress. The ARB is an integral part of the 

student-counseling program. It is based upon the philosophy 

that decisions concerning a student's disposition in training 

are better arrived at by group acting together as a board rather 

than by an individual acting alone. 

6.2. Policy 

 

 

 

ARBs will be established at all training activities, which 

conduct Class "A" or "C" school training. 

Training activities that provide the other types of 

training will establish ARBs as directed by the CO/OIC. 

ARBs will be convened when all other means of academic 

counseling, remediation, and an initial academic setback 

have failed to improve student performance. The initial 

academic setback may result from an academic counseling 

session and be directed by the course supervisor. 

Additional academic setbacks must be directed by the ARB. 

Examples of when an ARB may be necessary include the 

following: 

 

 

 

 

Student’s course average falls below minimum passing 

grade. 

Student is unable to achieve the objectives after 

counseling, remediation, retesting, and an initial 

academic setback. 

Student's performance is below expected academic 

progress. 

Student fails to achieve the objectives after an 

academic setback on those same objectives. 

 

 

Students will continue with class until an ARB decision has 

been made. 

All students enrolled in Class "A" and "C" schools will be 

academically dropped from training only because of an ARB 

recommendation. 

3-21 

NAVEDTRA 135C

Administrative procedures resulting in automatic drops or 

setback are not authorized. If an ARB is convened for test 

failure, the student will be remediated and retested on 

failed material prior to the convening of an ARB. 

Possible ARB decisions include: 

 

Continue with Class (CWC) - allows a continuation of 

training in the present class with or without 

remediation: 

• A CWC recommendation requires that the test 

records and the interview show clear evidence 

that the student can pass the course if allowed 

to continue. 

• The ARB should decide if remediation is necessary 

for the student to continue and set the 

remediation requirement. 

• The remediation requirement should identify 

specific areas of study and indicate the time the 

student is to stay in the remediation program. 

 

Set-back allows an extension of training with or 

without remediation: 

• When the ARB recommends a setback, the records 

should indicate the student is motivated to 

remain in training. The test scores and 

interviews should indicate an ability to achieve 

the objectives after repeating the portion of the 

training that was failed. Students will be set 

back only over the material they have failed. 

Exceptions will be noted in the Testing Plan. 

• If remediation can be achieved in any way other 

than setback, it shall be considered first. 

 

Drop from training - results in a recommendation for 

disposition. 

• When recommending a drop from training, the 

student must demonstrate unwillingness or an 

inability to continue the training. 

• Attention should be given to the student's desire 

and eligibility for reclassification when the 

board makes the decision to recommend drop from 

training. 

3-22 

NAVEDTRA 135C

• All ARB recommendations for reclassification or 

attrite must be forwarded to the CO/OIC for final 

approval. 

 

All ARB recommendations for international military students 

will be referred to the International Military Student 

Officer (IMSO). 

6.3. Procedures. Standardized procedures for conducting ARBs 

are essential to protect individual rights of privacy and 

fundamental fairness, to ensure accurate and complete records 

are kept, and to ensure that the best decisions concerning a 

student's academic progress in a training program are made. 

 

The goals of an ARB include: 

 

 

 

 

Help students solve problems that may prevent 

successful completion of training. 

Determine which students are able to complete 

training. 

Determine which students are unable and or unwilling 

to complete training. 

Make recommendations concerning their findings. 

 

ARB is a group action, the following composition and 

structure is required. 

 

 

 

 

 

 

All ARBs shall be composed of a chairman and at least 

two additional members. All persons serving on the 

ARB will be required to reach a consensus on the 

board's recommendation. 

The chairperson will appoint one of the members to 

serve as recorder. The recorder will be responsible 

for completing the necessary paperwork. 

For international students the IMSO shall be a member 

of the board. 

Other ARB members may be chosen from instructional 

personnel. This includes officer and enlisted 

instructional/supervisory personnel, classroom and 

laboratory instructors, and instructional/training 

specialists from the LSO. 

At least one member is a certified instructor in the 

area in which the student is having difficulty. 

Supervisory personnel who have command designated 

authority for approval/disapproval of ARB 

recommendations may not sit as members of the ARB. 

3-23 

NAVEDTRA 135C

Membership need not be permanent, but all members must 

meet the following qualifications: 

• Understand the CeTARS Schoolhouse disposition 

codes and reporting procedures. 

• Understand the activity's policy for drop from 

training, attrition, and pipeline management. 

• Receive training in counseling, CeTARS 

Schoolhouse student tracking and the purpose, 

policy, and procedures of an ARB. 

 

Duties of an ARB include: 

 

 

 

 

Review information contained in the student's 

performance records prior to the ARB. (i.e., ASVAB 

scores, course test records, counseling sheets, 

previous Navy training records and Navy Military 

Training records.) 

Conduct an ARB interview with the student. 

Make recommendations for disposition and any necessary 

corrective action based on group consensus. 

Complete the required paperwork. 

 

When conducting an ARB, the following procedures will be 

adhered to: 

 

 

 

 

 

All procedures will be conducted with respect for the 

privacy of the students. 

While the ARB is a serious, official board, the 

members shall exhibit a presence that is cordial and 

supportive. 

All participants will be seated and the proceedings 

will be conducted in an open and professional manner. 

The board chairman will explain to the student that 

the board has been convened to help the student 

determine why the student is having difficulty. Once 

the cause has been identified, the board and the 

student, working together, will develop a plan for 

success. 

The chairman will also inform the student that he/she 

has the right and duty to speak. 

Before a decision concerning the student can be made, 

the ARB should review records and interview the 

student to find such information as: area of 

difficulty, type and result of remediation applied, 

student attitude and personal problems. 

3-24 

NAVEDTRA 135C

To avoid excessive note taking by the recorder, the 

student may provide written responses to typical 

questions asked during an ARB (e.g., Why are you 

having difficulty? Where are you having problems? 

Are there any personal problems that are preventing 

you from doing your job? Do you want to remain in 

this course?) Prior to convening the board, the board 

may then discuss these with the student. The board is 

not limited to these questions. 

In addition to questions of a personal nature, the 

board should assess the student's academic performance 

by asking questions specifically related to the course 

material. Since the board is tasked with looking at 

academic issues, it is important to know just how much 

difficulty the student is having and where that 

difficulty is occurring. Test scores do not always 

indicate the student's level of expertise. 

The chairman will make clear to the student what the 

recommendation is, what consequences may result from 

the approval of that recommendation, and what actions 

are expected of the student. 

The student will be given the opportunity to make a 

written statement. If the student does not wish to 

make a written statement, the student will sign a 

statement to that effect. 

For “A” school students, Navy Military Training 

personnel will be notified prior to convening the ARB. 

This allows Navy Military Training personnel time to 

provide input to the board. 

 

When an ARB is convened, all proceedings will be 

documented. Documentation will include an Academic Review 

Board Record and, if appropriate, a Student Drop Record. 

The ARB Record is a locally developed form that contains 

the following minimum information: 

 

 

 

 

 

 

 

Student data (name, rate, Last four of SSN) 

Course data 

Board action data (CWC with/without remediation, set 

back, drop from training) 

Signatures of board members 

Final action taken with signature of authority 

Title and date of final approving officer 

Student signature line 

NOTE: Ensure that the student Privacy Information is 

protected IAW NETCINST 5211.2 (series). 

3-25 

NAVEDTRA 135C

The Student Drop Record is a locally developed form used by 

both the LS/DET/Participating Activity and TSC/DET SCO to 

record student information and track the disposition of the 

student. When a student is being dropped from training, a 

Student Drop Record will be completed. Both the course 

supervisor and the TSC/TSD/TSO are responsible for 

completing the required information of the Student Drop 

Record, and the record is provided to Training Support 

Center/Detachment SCO for appropriate PEVT code entry into 

CeTARS. 

 

 

 

 

The following information on the Student Drop Record 

will be completed at the course or department level. 

Student data (name, rate, last four of SSN, type of 

student [USN, USMC, etc.]). Ensure that appropriate 

controls and administrative requirements for 

Personally Identifiable Information (PII) are 

exercised. 

Course data required includes: (title, CIN, CDP, 

class number, date convened, date dropped [last day in 

class], total time in training in calendar days). 

If previously set back, original class number, date 

convened, total number of setback (list academic and 

non-academic separately), weeks lost due to academic 

setback, class standing and final course grade. 

Drop code. 

NOTE: 

Specific DOR codes concerning High-Risk 

training are provided in NETCINST 5100.1 

(series). 

 

Signature and date of approving authority. The 

elapsed time from the date of the ARB to the date the 

disenrollment is approved on the Student Drop Record 

should be the next working day. 

 

Once a student has been dropped from training, the Student 

Drop Record will be forwarded to the TSC/DET SCO. The 

TSC/TSD SCO will ensure the following: 

 

Student dropped from training for academic reasons are 

reclassified expeditiously. The student will report 

to the classifier on the date of disenrollment. The 

classifier will document on the Student Drop Record, 

the date the individual reported for the interview and 

the date reclassification was completed. The 

3-26 

NAVEDTRA 135C

classifier will retain a copy of the Student Drop 

Record. The elapsed time from the date the individual 

reports to the classifier to the date reclassification 

is completed should be the next working day. 

Individuals recommended for assignment to general 

detail, during classification re-interview, will be 

made available for transfer orders on that date. 

Document the date drop information was forwarded to 

the PSA/PSD for availability submission to indicate 

the timeliness of the audit trail. 

Individuals who do not require a classification reinterview 

will be made available for general detail on 

the date of disenrollment. Document the date drop 

information is forwarded to the PSD for availability 

submission to indicate the timeliness of the audit 

trail. 

Reports of non-completion of required training and 

requests to modify orders for personnel previously 

ordered to an ultimate assignment shall be forwarded 

to the detailers/assignment control authority on the 

date disenrolled. When applicable, submit rating 

conversion requests to BUPERS on the date disenrolled. 

Retain copies of modifications and rating conversion 

requests with the Student Drop Record. 

TSC/TSD/TSOs will advise the PSD of disciplinary or 

medical drops upon occurrence to allow for timely 

submission of accounting category code changes. 

Immediately upon completion of disciplinary action, 

refer these personnel to the PSD for availability 

processing. TSC/TSD/TSOs will track personnel, 

dropped or held for medical reasons, to ensure timely 

completion of medical board process or return to full 

duty. 


SECTION 7 - STUDENT RECORD KEEPING 

NOTE: Ensure that the student Privacy Information is protected 

per NETCINST 5211.2 (series). 

 

Student records serve as a basis for training management 

decisions, historical reference, and inspections and 

audits. All records will be retained by the training 

activity for at least two years and are subject to review 

during Human Performance Requirements Reviews (HPRRs). 

3-27 

NAVEDTRA 135C

Specific content of a student record and the procedures for 

maintaining those records will vary between training 

activities due to the type of training provided and the 

method used to store the records. "A" school courses for 

example, may require different student information than "F" 

school courses. Method of storage may vary based on the 

information technology (IT) equipment and software programs 

available to a command. 

The intent of the following is to standardize the general 

information contained in the student records. For this 

purpose, all records will contain background data and 

student progress data appropriate to the type of training 

provided. 

 

 

 

 

Background data is normally available in the student's 

service record and includes student name, age, Social 

Security Number, highest educational level attained, 

ASVAB scores, test version, and list of technical 

schools previously completed. 

Student progress data may include test scores, 

acceleration data, remediation data, setback data, 

counseling data, Academic Review Board actions, 

disenrollment disposition, and graduation date/drop 

date. 

This information may be used to assess the needs of 

individual students by identifying students for 

possible advanced placement, assisting instructional 

personnel in solving individual learning problems, and 

determining if course prerequisites have been met. 

If students do not meet course prerequisites, a 

message will be forwarded to the losing command and 

NETC describing the reason the student did not meet 

the prerequisite. 

7.2. Personal Information Safeguards 

 

Access to a student record is restricted to the student, 

those who maintain student records and those who are 

directly involved with the student's training or 

evaluation. A record may be disclosed to other DOD 

personnel, who have a need for the record in the 

performance of their duties, provided this use is 

compatible with the purpose for which the record is 

maintained. It is the responsibility of all personnel with 

access to a student record to prevent the unauthorized 

disclosure of personal information contained within it. 

3-28 

NAVEDTRA 135C

All required data will be recorded in the individual's 

service record upon completion of training, transfer, or 

discharge. All student enrollment and progress records may 

be disposed of after two years provided the information 

have been recorded as required in the service record. 

Student Test Answer Sheets will be destroyed when they have 

been graded and grades have been recorded on the student's 

official progress records and all data for test analysis 

has been recorded. 


SECTION 8 - NAVY MILITARY TRAINING 

 

 

LSs/DETs/Participating Activities in NETC are centers of 

professional and technical excellence within the Navy. 

They also serve as model institutions in terms of 

maintaining high military and fitness standards. These 

activities are required to motivate and prepare accession 

pipeline personnel for duty in the Fleet. NPDCINST 1500.1 

(series) governs the policy for conducting military 

training under Navy Military Training (NMT) program. In 

addition to providing a quality learning experience, these 

schools must serve as a role model emulating the highest 

Navy standards. 

The responsibility of the training activity is to provide 

technical, military, and motivational training to the 

students. The term used to describe the military and 

motivational training program for "A" school students is 

NMT. It is the responsibility of the COs to ensure that 

the following actions are carried out in all NETC training 

activities conducting Class "A" and "C" school and 

apprentice training. 

8.2. Actions 

 

 

 

Military and motivational training will be given equal 

emphasis with technical training. 

Early identification of students with learning problems and 

establishment of remediation programs is vital to the 

successful completion of training 

Staff and students will maintain the highest standards of 

appearance and courtesy. 

NOTE: Physical conditioning programs require a deliberate 

risk assessment and development of an Emergency 

3-29 

NAVEDTRA 135C

Action Plan. Any physical conditioning programs 

conducted a part of a training objective will be 

considered high-risk in nature as shown in NETCINST 

5100.1 (series). 

 

 

 

 

 

 

 

 

 

Students and staff will participate in a regularly 

scheduled physical conditioning program. 

High standards of order and cleanliness in billeting 

facilities will be enforced through periodic inspections. 

Activities that do not exercise direct control of student 

billeting facilities will coordinate with host activities 

to ensure billeting requirements are met. Should 

difficulties arise, report to LC, info the functional 

commander, for resolution. 

An environment conducive to study will be maintained in 

billeting facilities. 

Students will march to class at the discretion of the 

LS/DET/Participating Activity CO/OIC/Director. 

Periodic personnel inspections will be conducted. 

Students will be assigned meaningful watch duties. 

Students will receive the formal NMT continuum. NMT 

training will be conducted outside normal classroom hours 

and will not serve as a basis for increasing course length. 

Courses, which are too short to allow adequate time for 

completion of the training, will have the syllabus tailored 

by the CO. 

A formal student chain of command will be established 

through which student activities will be administered. 

Fleet returnees should be used to provide influence and 

guidance to other students as necessary: 

 

 

 

 

NMT instructors should brief the incoming Fleet 

returnee as to the influence he/she may have over the 

other students. 

It is important that this influence be positive. 

Optimal use of Fleet returnees to assist in 

supervisory roles is encouraged. 

Proper use of Fleet returnees will serve to reinforce 

the training objectives and enhance their self-esteem 

and motivation. 

 

For detailed information and policy on NMT, refer to 

NPDCINST 1500.1 (series). 

3-30 

NAVEDTRA 135C

SECTION 9 - INTERNATIONAL MILITARY TRAINING 

The Security Assistance Training Program (SATP) consists of U.S. 

military training assistance to eligible countries under 

International Military Education and Training (IMET) and Foreign 

Military Sales (FMS). Its objectives include: 

 

 

 

 

Develop skills needed for effective operation and 

maintenance of equipment acquired by foreign countries from 

the United States. 

Promote U.S. military rapport with armed forces of foreign 

countries. 

Promote better understanding of the United States, its 

people, political institutions, and way of life. 

Increase international military students' awareness of U.S. 

commitment to the basic principles of internationally 

recognized human rights. 

 

 

 

 

 

 

SECNAVINST 4950.4, Joint Security Assistance Training 

Regulation (JSAT), prescribes policies, 

responsibilities, procedures, and administration for 

the education and training of international military 

students in DON courses. 

NETCINST 4950.1 (series), DOD Field Studies for 

International Military Training Under the Security 

Assistance Program contains guidance specific to NETC 

activities. 

NETC serves as the U.S. Navy systems command for 

security assistance training. 

NETC conducts formal schools training for the 

international military students in NETC schools. 

NETC provides military technical training as required 

when tasked by competent authority. 

NETC ensures that all commands appoint an 

International Military Student officer (IMSO). 

NOTE: 

The IMSO monitors and coordinates activities 

for international military students' training, 

including implementation of the Fields Studies 

Program. 

 

Executes, operates, and administers designated portions of 

the SATP through Naval Education and Training Security 

Assistance Field Activity (NETSAFA). 

3-31 

NAVEDTRA 135C

LCs and TSCs will fulfill the responsibility of the United 

States to international military students undergoing 

training. 

 

 

 

 

They are expected to treat international military 

students with traditional American courtesies. 

They are responsible for conducting training and 

providing associated student support services. 

They are also responsible for fostering friendly 

relations with the countries represented by a genuine 

display of hospitality, interest in their welfare, and 

personal assistance. 

Beyond this, a basic rule requires that international 

military students be treated, so far as possible, like 

their U.S. counterparts. 

 

Questions regarding foreign training should be referred to 

IMSO or NETSAFA. 

SECTION 10 - CLASS SCHEDULING PROCEDURES 

Class schedules are based on training requirements and are a 

critical element in training the right quantity of personnel at 

the right time as well as maintaining an acceptable level of AI 

and AT time. 

 

 

 

Annually, OPNAV (N12) forwards training requirements for 

Personalized Recruiting for Immediate or Delayed Enlistment 

(PRIDE) courses and NEC-awarding courses to NETC and other 

LC/LS/DET/participating activities. Training requirements 

are a combination of back door requirements and total 

attrition (non-graduates and attrites). Feasibility 

studies are then conducted by LC in conjunction with input 

from LS/DET/Participating Activity. These studies are 

designed to compare the training requirement with the 

activity's capacity (based upon equipment, space, and 

personnel availability). The final product becomes the 

fiscal year training plan, which is recorded in CeTARS 

schoolhouse. 

OPNAV (N12) also forwards the training requirements for 

Selected Reserves, other services (USMC, USA, USAF), 

international military students, and authorized civilians. 

FY USN training plans for courses other than PRIDE or NECawarding 

courses are based on historical utilization and 

known TYCOM requirements. 

3-32 

NAVEDTRA 135C

Annual class schedules are input to CeTARS Schoolhouse 

based on the finalized FY training plan approved by the LC. 

The LC is responsible for the preparation and input of the 

class schedules. The LC works directly with the 

LS/DET/Participating Activity to ensure timely and accurate 

submission of all class schedules. After class schedules 

are input, quotas can then be computed, automatically 

spread into the classes, or entered manually into each 

class. 

Class scheduling procedures can have a tremendous effect on 

student management. BUPERS and COMNAVCRUITCOM begin making 

PRIDE detailing commitments 18 months in advance of the 

execution year and "C" school detailing commitments 9 

months and other course types 7 months in advance of the 

execution year. If schedules are late or changes are made, 

this plan will be disrupted. 

Timely, accurate, and stable scheduling for PRIDE courses 

is especially important since specific commitments are made 

to individuals during the recruiting process. 

When preparing class schedules the following factors should 

be considered: 

 

 

 

 

Annual planning data for the appropriate fiscal year 

will be used as the determining factor for the number 

of classes to schedule. 

Training Agent or other authorized CeTARS Schoolhouse 

user may adjust the COURSE LENGTH field in CeTARS 

Schoolhouse only if curriculum changes necessitate the 

adjustment. In addition, in the capacity area the 

location course length can be entered by authorized 

CeTARS Schoolhouse users to indicate a specific 

location requires a different course length from that 

approved by the curriculum. This location duration 

must be defined by its defining attribute - personnel, 

equipment, or space. As a class length is increased, 

an approved TPP must be on hand to justify the change. 

Courses, which schedule double or triple shifted 

classes, will reflect the same convene and graduation 

date for each class. The same class number or 

sequence identifier can be used for these types of 

classes; however, a different section identifier must 

be input to identify each shift or section. 

During the initial development of annual class 

schedules, National holidays will not be scheduled as 

convening dates or as days of training. For example, 

a 5-day course where a holiday occurs will be extended 

to reflect five full days of instruction in the class 

3-33 

NAVEDTRA 135C

schedule. Graduation will always occur on a normal 

training day. 

During the execution of the class schedule where 

holidays or any other event that impacts the 

expeditious movement of Sailors through the training 

pipeline occurs, the training activity may extend the 

number of daily training hours to compensate. 

Decompression of training, however, is not authorized. 

Graduations that coincide with the December/January 

holiday leave period may be accelerated provided there 

is no degradation of training. 

National holidays falling on Saturday or Sunday are 

observed on the preceding Friday and following Monday, 

respectively. 

The Friday following Thanksgiving is a normal training 

day for scheduling purposes. 

State and/or local holidays will not be observed 

unless extensive associated civic functions would 

seriously hamper execution of the training mission. 

The Navy and Marine Corps "birthdays" are normal 

training days. 

Class schedules will be prepared, whenever possible, 

to provide optimum class scheduling of associated or 

follow-on courses in order to minimize awaiting 

instruction time. 

For "A" schools, adequate classes should be convened 

during the surge period to manage student flow and 

keep AI at a minimum. If convening adequate classes 

to manage the surge results in the need for additional 

resources, the LC will provide information to NETC for 

resolution. LS/DET/Participating Activity is required 

to have a current Surge Management Plan. This plan 

outlines potential actions to be taken in the event 

students arrive for training in greater numbers than 

were planned. 

Complete FY class schedules must be submitted. Class 

additions, changes, or deletions should be submitted 

only if they could be processed and published in 

CeTARS prior to the detailing procedures. All 

requests for changes to a class schedule will be 

coordinated with NETC (N7), and they will work with 

BUPERS and Commander, Navy Recruiting Command (CNRC) 

to determine if the change is possible. A change to 

the graduation date of a class already in progress 

should not be submitted as a change to CeTARS. 

Rather, a change in graduation date should be entered 

for those students via CeTARS process. 

3-34 

NAVEDTRA 135C

Class schedules shall be submitted annually when 

specifically requested by NETC message. As a result 

of annual feasibility studies, updated student input 

plans are not entered into CeTARS Schoolhouse until 

just prior to calling for the schedules. Therefore, 

do not submit schedules prior to the call. 

 

 

 

When resource limitations such as staff, personnel, 

equipment, or facilities impact the ability to conduct 

classes as scheduled, an Impaired Training and Education 

Report (ITER) shall be submitted immediately. Refer to 

NETCINST 1540.1 (series). Recommendations to cancel a 

class convening due to resource limitations will be 

resolved by NETC through the ITER reporting process. 

Delaying a class convene for reasons other than resource 

limitations is not the same as canceling a class. When a 

considering delaying a class convene, ensure the decision 

is based on sound cost benefit analysis. An example, 

delaying 15 students for three days while awaiting the 

arrival of two students in a course that convenes weekly is 

not cost effective. However, delaying the same 15 students 

three days in a course that convenes quarterly is 

justified. If the delay is expected to exceed 15 days, 

submit an ITER. 

Classes that do not convene due to a total lack of students 

or insufficient student numbers to meet a safety 

requirement are exempt from submitting an ITER. 

SECTION 11 - STUDENT QUOTA MANAGEMENT 

11.1. The overall objective of the Navy Training quota 

management process is to train the right quantity of personnel 

at the right time. The quota management is directly related to 

training requirements and class schedules. Training 

requirements are determined, class schedules are submitted to 

CeTARS schoolhouse, and quotas are spread. The Planning 

Management Office performs centralized quota control for "A" and 

"C" and NEC producing pipelines. OPNAVINST 1500.47 (series) 

describes the Navy Training Quota Management Process. Quotas 

for "F,” “T’ and “D” schools are normally controlled by the 

TSC/department, however; in some instances, OPNAV (N132) 

controls quotas in these type courses as well. 

 

In the event OPNAV is unable to fill quotas in "A" and "C" 

schools due to non-availability of personnel or lack of 

TAD/PCS funds, seats may be filled locally. If quotas for 

"A" and "C” schools are not filled 30 days prior to class 

3-35 

NAVEDTRA 135C

convening (15 days for foreign national students), the 

TSC/TSD may use the seats for reclassification or local 

training needs. At no time will the schoolhouse reserve 

quotas outside this window unless they have received 

permission from NETC (N7). This precaution is necessary to 

ensure Quota Management Office has adequate seats to fill 

the requirements. 

The quota control authority for "F,” "D" and "T" courses 

shall: 

 

 

 

 

 

 

Ensure that quotas assigned for a specific class are 

not over-booked. 

Ensure that course prerequisites are met prior to 

assigning the quota. 

Note: This may be verified by any training manager or 

instructor if Centralized Quota Control (CQC) is not 

manned to perform this function. 

Notify quota requesters as soon as possible in the 

event that a class is cancelled or rescheduled. 

Ensure all area customers are aware of quota 

availability and be proactive in filling the seats. 

If OPNAV (N132) holds quotas in these classes, they 

will be given a priority since these students are 

normally PCS and need this training enroute to the 

next duty station. 

 

Special considerations of the quota control authority 

include: 

 

 

A standby list can be maintained for full classes. If 

confirmed quota holders cancel quotas, new classes are 

convened or class capacity is expanded, commands on 

the standby list may be notified and given a quota for 

the class. 

To decrease the no-show rate of a particular course or 

to ensure students arrive with the required 

prerequisites, personnel responsible for quota control 

will transmit advance quota confirmation messages to 

all commands holding quotas at least two weeks prior 

to each scheduled class. These messages can solicit 

clearance data and provide reporting instructions and 

uniform requirements. 

NOTE: eNTRS generates a reservation reminder e-mail 

two weeks prior to class convening for all CQC 

made reservations. This meets the above 

requirement. 

3-36 

NAVEDTRA 135C

To increase course utilization, personnel responsible 

for quota control should notify ships and commands in 

the immediate vicinity advising them of available 

quotas and classes when it becomes apparent that seats 

are available. TSC/TSDs should send out a weekly 

availability message. 

When advertising training in Fleet Concentration 

Areas, training commands will notify the regional 

TSC/TSD for assistance in optimizing utilization. The 

TSC/TSD can coordinate with the ships in the area to 

ensure seats for training are filled. 

11.2. QUOTA CONTROL FOR VTT. In order to determine Return On 

Investment for VTT sites or to justify new sites, it is 

important that both the host site and the satellite sites 

maintain the course utilization data. The following guidelines 

apply to quota control for VTT: 

• The host site will be assigned a CDP for training 

delivered at the host site. Student control will 

advertise, enroll, and graduate students for their 

activity only. 

• Satellite sites with CeTARS access will be assigned a 

CDP for training delivered at their site. The 

satellite site will advertise, enroll, and graduate 

students for their activity only. 

• Satellite sites without CeTARS access will work in 

conjunction with the TSC/TSD for reporting student 

information. The satellite site is still responsible 

for advertising the training. The site will provide 

the TSC/TSD with a roster upon completion of training. 

• Utilization for the VTT courses will be calculated 

both for the individual site and for the total 

training provided at each site. Utilization data will 

be used to ensure adequate resources are available at 

both the host site and satellite sites. 

SUMMARY 


procedures relevant to the management of students within a 

training command. Many of the guidelines and procedures are 

general in nature and should be further developed to address the 

unique needs of individual commands and in some cases a single 

3-37 

NAVEDTRA 135C

course. For example, some of the student management programs 

are better suited for "A” school students than other types of 

students. 

In the pages that follow a matrix has been developed as a 

means to summarize the information found in Chapter 3. The 

matrix further identifies who is typically responsible for 

ensuring that the tasks are carried out in accordance with 

policy. In many cases, the authority may be delegated by the 

CO; however, the CO is listed as the responsible party on the 

matrix. In this chapter, there are responsibilities that may 

overlap and will vary based on the structure of the different 

commands. Finally, the matrix lists the page or pages where the 

guidelines, procedures, or tasks may be found. 

Table 2-1 - Task Matrix 

TASKS 

Monitor and analyze student pipeline data. 

Ensure CeTARS data is maintained accurately. 

Prepare weekly student management message for 

student awaiting orders. 

Establish an accelerated training program for 

courses as appropriate. 

Ensure that academic setbacks for "A" and "C" school 

students occur either as a result of a counseling 

session or as a result of an ARB recommendation. 

Ensure that students who are academically set back 

repeat only the portion of the course for which they 

failed to achieve the objectives. 

Ensure that academic setbacks, other than "A" or "C" 

schools, are based on a decision by supervisory 

personnel above the level of the immediate 

instructor. 

Track and evaluate the cause for setbacks in a 

course or pipeline. 

Ensure Instructors are notified when students in 

high-risk courses are set back due to medical 

problems. 

Ensure that academic attrites from "A" and "C" 

schools occur only because of an ARB recommendation. 

Ensure academic attrites from schools other than "A" 

and "C" schools are based on a decision by 

supervisory personnel above the immediate 

instructor. 

Track and evaluate the cause for attrition in a 

course or pipeline. 

Monitor and manage the student pipeline. 

Monitor excess man-day reports. 

Track and monitor student NUI to ensure efficient 

and effective means of moving students through 

training. 

3-38 



LS/DET/Participating 

Activity CO 


CO 





Course Supervisor 






TSC/TSD Student Control 

Office 

NAVEDTRA 135C

TASKS 

Determine the need for, develop, and implement a 

student recognition program. 

Ensure preventive counseling is being conducted in 

all "A" and "C" schools. 

Establish guidelines for the early identification of 

students with problems that can affect performance. 

Document student-counseling sessions. 

Ensure 6+2 programs are implemented where 

appropriate and monitored for effectiveness. 

Ensure retesting procedures are established in 

accordance with established standards. 

Ensure ARB recommendations for international 

military students are coordinated with the 

International Military Student Manager. 

Ensure students are given every opportunity to 

remediate and retest prior to an ARB. 

Ensure ARBs are conducted as per the established 

guidelines. 

Ensure documentation of ARB proceedings using an ARB 

Record and/or a Student Drop Record. 

Ensure locally developed ARB Records contain the 

minimum established requirements. 

Ensure locally developed Student Drop Records 

contain the minimum established requirements. 

Ensure ARB members are provided IS training prior to 

serving on an ARB. 

Ensure locally developed student records contain the 

minimum established requirements. 

Maintain student records for at least two years. 

Track performance of students who arrive without 

meeting course prerequisites and notify NETC If a 

trend is identified. 

Prepare Class Schedules. 


CO 


CO 


CO 

CO 

LSO 


LSO 

LSO 

LSO 

LSO 

LSO/Course Supervisor 

LSO 

TSC/TSD Student Control 

Office Course 

Supervisor 


LC/LS/Det/Participating 

Activity 

3-39 

NAVEDTRA 135C

CHAPTER 4 

CURRICULUM MANAGEMENT 

4-1 

NAVEDTRA 135C

INTRODUCTION 

Managing people, both staff and students, is one aspect of a 

Training Manager's job. Another important function is 

curriculum management. Curriculum management is a continuous 

process; as a function, it overlaps all the staff levels 

discussed in Chapter 2, Staff Management. It is the 

responsibility of the training, course, and curriculum managers 

to ensure that the curriculum is current, technically accurate, 

developed and delivered in a timely manner, and available in 

quantities to support Fleet demand. In this chapter the 

following aspects of curriculum management will be discussed. 

 

 

 

 

 

Curriculum Development and Revision Process. 

Curriculum Surveillance, Training Materials Modification, 

and the Modification Process. 

Cancellation of Courses or Programs. 

Printing and Distribution of Training Materials. 

Audit Trail/Master Record. 

SECTION 1 - CURRICULUM DEVELOPMENTS, MAINTENANCE, AND REVISION 

PROCESS 

The process of developing a new course or training program, or 

revising an existing one, is an important curriculum management 

function. NAVEDTRA 130 (series) provides detailed instruction 

for this process. 

SECTION 2 - PRINTED MATERIALS 

 

Printing and Distribution of Training Materials. The LS 

will maintain an adequate inventory of student materials 

and training support materials. These printed materials 

include trainee/student guides, technical manuals used as 

student materials, lesson plans, etc. 

 

 

 

Printing of new material or reprinting existing 

material is a responsibility of the 

LS/DET/Participating Activity. 

The use of electronic media is encouraged. If 

electronic media is used, the CCMM is still required 

to maintain a duplicate master of the materials. 

The LS/DET/Participating Activity is responsible for 

the effective use and management of the material. 

4-2 

NAVEDTRA 135C

Detailed instructions on the reproduction of 

classified material are contained in SECNAVINST 

5510.36 (series). 

Copyright laws strictly prohibit unauthorized 

reproduction of copyrighted documents. Permission to 

reproduce such materials shall be requested from the 

publisher. Some publishers will grant permission to 

use their material at no expense to the government. 

If the publisher requires a fee, the 

LS/DET/Participating Activity will be responsible for 

the expense. Every effort will be made to use 

copyrighted material that incurs no expense to the 

government. Refer to SECNAVINST 5870.4 (series). 

Copyright also covers the copying/display/performance 

of certain types of visual information (VI) as well 

(i.e., movies). 

Technical documents, manuals, publications, schematic 

diagrams, etc., should not be provided to students for 

retention after completion of the course since these 

materials can become outdated. Students may retain 

information and materials, which are unchanging in 

nature, for example, mathematical formulas, recipes, 

etc. Any materials provided for student retention 

should be clearly marked "FOR TRAINING USE ONLY.” 

SECTION 3 - AUDIT TRAIL/MASTER RECORD 

 

Audit Trail. Maintaining the course audit trail is the 

responsibility of the CCMM. The contents of an audit trail 

will be maintained for the life of the course. Audit 

trails contain the following information: 

 

 

 

 

 

 

 

A summary of major events impacting the course. This 

may be official correspondence or a memorandum to 

file. 

All pertinent correspondence leading to course 

development or revision. 

Reports of trips, conferences, meetings, necessary for 

course development or revision. 

Memoranda of conversations impacting the course 

development or revision. 

The rationale that influenced curriculum decisions. 

Copies of all supporting documents, including 

appropriate approval letters. Types of supporting 

documents will vary based on the standard used for 

development. 

A Copy of the Pilot Course Monitoring Report. 

4-3 

NAVEDTRA 135C

CCMMs shall ensure the audit trail and master course 

materials are up to date and securely saved. 

CCMMs shall maintain a duplicate of the audit trail 

and master course file in a separate location to 

prevent loss of the material in the event of a 

disaster. Site master copies at other 

LS/DET/Participating Activities that teach the course 

fulfill this requirement. 

Participating activities are also required to maintain 

audit trails for all courses excluding the TPP and the 

analysis documentation. 

 

Master Record. The Master Record is a method used to track 

the status of the curriculum for all courses taught by the 

LS/DET/Participating Activity. It is used as a management 

information tool for scheduling curriculum modification 

projects. From the Master Record, training managers should 

be able to determine: 

 

 

 

Courses under modification. 

Courses scheduled for modification and date. 

Status of needed resources/equipment/funding. 

 

Training Manager Responsibilities. Responsible for 

maintaining the master record. The course 

supervisor/instructor is responsible for providing input to 

the training manager to ensure currency of the information. 

The Master Record, at a minimum, will include: 

 

 

 

 

 

 

 

A chronological listing of all modifications. 

Date and authority/reason for the most recent course 

modification and the curriculum standard or procedural 

document used. 

The status of the last course review (i.e., approved, 

under modification, stage of development, specified 

action pending). 

Pertinent data from feedback systems or other 

evaluation and feedback systems/sources. 

Where applicable, the schedule of courses planned for 

development or modification. The schedule should 

differentiate between in-house and contractor 

developed projects. 

The date copies of the modification were forwarded to 

the participating activities/LSs. 

The date request for evaluation or reevaluation of 

courses submitted. 

4-4 

NAVEDTRA 135C

SECTION 4 - CURRICULUM DOCUMENTATION STANDARDS 

 

Training Administration Standards 

 

 

 

Training records and forms may be either paper-based 

or computer based. 

Records kept in a digital format require the ability 

to track and account for authoritative signatures. 

Records forwarded to NETC shall be forwarded 

electronically. 

 

Version Control Standards 

 

 

Each convening of each course must be taught from 

authorized curriculum. 

The normal means of tracking a version of a course is 

through AIM I and II programs. 

SUMMARY 


procedures relevant to curriculum management. Many of these 

guidelines and procedures are general in nature and should be 

further developed to address unique needs of commands. 

Table 4-1 - Curriculum Management Matrix 

TASKS 

Submit TPPs for modification/development projects through 

the chain of command for approval. 

Request project funding upon approval of TPP. 

Approve CIN and CDP. 

Approve TCCD. 

Provide support and professional guidance to the curriculum 

development project. 

Establish curriculum development project teams and provide 

training. 

Approve type of developmental standard for a curriculum 

development project. 

Approve Pilot Course Monitoring Report. 

Approve curriculum for use in Navy training. 

Ensure all sites are ready to train. 

Ensure CeTARS Schoolhouse and CANTRAC are updated as 

required. 

Coordinate site-unique considerations for curriculum 

development. 

Ensure instructors are trained and lesson plans are 

personalized. 

4-5 


CO 

CO 

CCA 

CCA 

LSO/Training 

Manager 

LSO/Training 

Manager 

CCA 

CCA 

CCA 

CS/LSO 

CS/LSO 

CS/LSO 

CS/LSO 

NAVEDTRA 135C

TASKS 

Monitor TPP milestones and report status to appropriate 

authority. 

Issue Letter of Promulgation. 

Incorporate curriculum modification. 

Ensure approved modifications to the curriculum are 

documented in the master curriculum and distributed as 

required. 

Ensure testing material is updated as per approved 

modification. 

Ensure all instructors annotate approved modifications in 

lesson plans. 

Canvas users of curriculum to determine any adverse impact 

if the course or program is cancelled. 

Forward TPP with recommendation to cancel a course or 

program. 

Authorize the removal of course from CeTARS Schoolhouse data 

bank. 

Forward one copy of complete curriculum to CCA for archive 

purposes. 

Ensure adequate inventories of training materials are 

maintained. 

Ensure printing and distribution of training materials. 

Ensure all training materials are reproduced in accordance 

with the copyright law. Copyright also covers the 

copying/display/performance of certain types of visual 

information (VI) as well (i.e., movies) 

Print new material or reprint existing material. 

Maintain course audit trail. 

Maintain course audit trail excluding TPP and analysis 

documents. 

Maintain master record. 

Provide input to LS/Det/Participating Activity on changes to 

the master record. 


CS/LSO 

CCA 

CS/LSO 

CS/LSO 

Testing Officer 

CS/LSO 

CCA 

CCA 

CCA 

CCMM 

LS/DET/ 

Participating 

Activity 

LS/DET/ 

Participating 

Activity 

LS/DET/ 

Participating 

Activity 

LS/DET/ 

Participating 

Activity 

CCMM 

Participating 

Activity 

LSO/Training 

Manager 

Course 

Supervisor/LSO 

4-6 

NAVEDTRA 135C

TABLE 4-1-1 - Training Delivery Method 

ABBR NAME DESCRIPTION 

AEC Automated Electronic 

Classroom 

Training in a technology enhanced face-to-face 

classroom setting that may involve the use of a 

projector, document camera, SMART board, video, 

and/or a keypad response system, for example. 

ATT Audio Tele-Training Training delivered via audio teleconference. 

CAS 

CBT 

Commercial Alternate 

Source 

Computer Based 

Training 

Training delivered by non-military entity - e.g., 

at a college or Microsoft sends an individual to a 

Navy site to deliver training for a week 

(incorporates what was NTT). 

Training delivered via a computer on which the 

training itself is stored, such as a work-center 

designated for individuals to receive CBT. 

CDT Compact Disc 

Training delivered via CD-ROM. 

Training/CD-ROM 

DVD Digital Video Disc Training delivered via DVD. 

FDT Factory Delivered 

Training 

Training delivered by the factory that developed a 

new system - e.g., when a new system is developed, 

this is training delivered to the 1st users at the 

factory that developed the new system; Train the 

Trainers from the factory go to a Navy site; etc. 

ITER Intranet Training delivered via the intranet/an internal 

LAN, such as an individual working from his desktop 

PC in his own office (i.e., to the user, it may 

“feel” like web-based training, but it is actually 

not). 

LAB Laboratory Training with hands-on practice with actual 

equipment. 

MTD 

Other Mobile 

Training 

Device 

Training delivered via a mobile training device 

such as a Tablet PC, PDA, POM, cell phone, etc. 

MTT Mobile Team training Training delivered offsite by instructors from the 

schoolhouse, whether this is on the ship, at some 

deployed classroom site, or any other non-resident 

site. 

OJT On-the-Job Training Training in the job environment which focuses on 

performing actual job tasks? 

OST 

Other Shipboard 

Training 

Training that occurs on the ship (formal or 

informal), conducted by shipboard personnel, the 

Afloat Training Group, or any other command (except 

MTT, CAS or FDT), such as in a “classroom” on the 

ship, the ready room, the work center/shop, or 

another workspace (e.g., to review some basic 

concepts; to review the layout of a system in a 

tech manual, but not for specific OJT purposes, in 

which case the OJT TDM code shall be used.) 

PCS PC-Based Simulation/ 

Simulator 

Training with hands-on practice with PC-based 

simulation or simulator. 

PRE Prerecorded Session A prerecorded training session that is fed via 

satellite to the ship. 

PRT Print Materials Training using paper-based products, such as an 

individual working with a book, a manual, or a 

correspondence course. 

4-7 

NAVEDTRA 135C

ABBR NAME DESCRIPTION 

RCR Recruiting CDP The purpose of this TDM code is to identify 

Recruiting CDPs currently being used “to recruit 

to” for specific ‘A’ school rates as part of the 

STAR 21 training process. 

RNG Range Training e.g., training at Naval Strike and Air Warfare 

Center with instrumented range in Fallon, Nevada. 

SAT Live Satellite Feed Live satellite feed to ship. 

SIM Simulation/Simulator Training with hands-on practice with simulation or 

simulator. 

TCT Traditional 

Classroom Training 

Training in a school/classroom setting and 

delivered by a military source. 

VIR Virtual Training VCDPs 

Path 

VTT Video Tele-Training Training delivered via video teleconference. 

WCO Web Conference Using web conferencing tools to review and discuss 

ILE training products, to help students get 

prepared for receiving their training, etc., vs. to 

actually deliver the training; in the latter case 

the WEB TDM code would be used. 

WEB Web-Based or 

Internet 

Training Delivered over the web, whether through a 

browser, an LMS, an LCMS, etc. (incorporates what 

was LMS). 

4-8 

NAVEDTRA 135C

CHAPTER 5 

ASSESSMENT STRATEGY 

5-1 

NAVEDTRA 135C

INTRODUCTION 

Assessment strategy is a systemic process designed to measure 

the effectiveness of the command's training program. It should 

be used as a tool to improve the training provided to increase 

efficiency through the elimination of waste. Assessment is 

normally divided into internal and external assessments. 

 

Internal assessment. Feedback gathered about the course on 

a regularly scheduled basis. This information is used to 

make improvements to training. Examples include: 

 

 

 

 

 

 

 

Testing Programs 

Instructor Evaluation Program 

Student Critique Program 

Training Quality Indicators 

Training Analysis Reviews 

Review of Safety Requirements 

FCR 

 

External assessment. Feedback gathered by individuals or 

groups of individuals outside the course. This information 

is not gathered as frequently as the internal feedback data 

but is also used to make improvements to the training. The 

primary tool available to collect this data is the Human 

Performance Requirements Review (Aviation, Surface Warfare, 

and Submarine). 

NOTE: Internal assessment programs will be discussed in 

Sections 1 through 5 in this chapter. External 

assessment programs will be discussed in Section 6 of 

this chapter. 

SECTION 1 - TESTING PROGRAM 

1.1. Testing Program. The testing program for a course is 

designed to evaluate the student's ability to perform the 

objectives of the course. This section will provide policy for 

the implementation of a testing program and lists the 

responsibilities for ensuring the program is adhered to. At a 

minimum, the testing programs should achieve the following 

goals: 

 

Measurement of a student's achievement of the Learning 

Objectives, at the appropriate level (Apprentice, 

Journeyman, Master). 

5-2 

NAVEDTRA 135C

Assessment of student's ability to understand theory and 

concepts in support of skill performance. 

Identification of students who are having trouble attaining 

the objectives. 

Feedback to the students on individual performance. 

Motivation for effective learning and reinforcement of 

knowledge and skills. 

Feedback on instructor and curriculum effectiveness and 

data to improve the instructional program. 

1.2. The testing program normally contains the following 

components: 

 

 

 

 

 

 

Test Item Bank 

Test Security 

Test Administration, Review, and Remediation 

Test Plan 

Test Item Analysis and Test Analysis 

Refer to Appendix C for specific guidance in the following: 

 

 

 

 

 

 

 

 

Methods of Testing 

Types of Tests 

Grading Systems 

Knowledge Test Items Banks 

Test Security 

Test Administration, Review, and Remediation 

Remediation Programs 

Procedures for Analyzing Test Items 

1.3. Testing Plan. The testing program will be outlined in a 

course-testing plan. The testing plan will be maintained 

current and approved as directed by the CCA. The format and 

content of testing plans may vary between functional commands. 

Local directives may establish specific guidelines. At a 

minimum, the plan will contain the following: 

 

A minimum passing grade and rationale for the selection of 

this grade for course. 

 

 

The grading scale contained in Appendix C will be used 

when numerical grades designate the minimum passing 

grade. 

Based on the grading scale, minimum passing grades for 

a course will not be lower than 63. 

5-3 

NAVEDTRA 135C

Scheduling of tests administered in the course and the 

objectives measured by each test. 

Types of tests and methods used to determine student's 

grade. 

 

 

Comprehensive testing will be used to measure 

accomplishment and/or retention of critical 

objectives. 

If unable to administer comprehensive test(s), 

justification should be outlined in the testing plan. 

 

 

Grading and weighting criteria for the final course grade. 

Review, remediation, and retesting procedures. 

 

 

 

Specific procedures for the review of a test will be 

outlined in the administrators guide. In the testing 

plan, list general statements as to how each missed 

item will be reviewed without compromising the test. 

Remediation and retesting will occur when an objective 

and/or test is failed. In the testing plan, list all 

methods used to remediate failed objectives and/or 

failed tests. Describe procedures formal, informal, 

oral, etc., to retest the student after remediation. 

Refer to Appendix C for acceptable methods of 

remediation and retesting. 

 

 

 

Testing constraints or any situation that prevents the 

testing of the objectives as stated. Testing constraints 

may be manpower, equipment, space, etc. Within this 

section, explain what action has been taken to eliminate 

the constraint. 

Method used to assign numerical grades to performance 

tests. This requires an explanation of the grading 

criteria for performance tests. A copy of the checklist 

and/or grading criteria may be adequate. 

Courses with SAT/UNSAT grading criteria will provide an 

explanation of how the grade is determined. Critical areas 

and sub-areas must be identified to the trainee. 

1.4. Testing Program Responsibilities 

 

 

CCAs are responsible for resolving any differences between 

the CCMM and the participating activity. 

Training Managers are responsible for monitoring the 

testing programs at the training activities. LS/DET LSOs 

shall provide IS training as required. 

5-4 

NAVEDTRA 135C

The LC is responsible for the following: 

 

 

 

 

 

 

 

 

Oversee development of the testing plan. 

Developing, validating, and verifying the initial test 

item banks (both knowledge and performance). 

Developing test administrator guides and grading 

rubrics. 

Maintain the Master Test item bank. 

Reviewing test items submitted by participating 

activities/LSs for possible inclusion in the master 

bank. 

Maintain testing data for test item analysis. 

Provide the participating activities/LSs with the 

testing plan and master copies of the test item banks, 

scoring keys, and test administrator guides. 

Provide the participating activities/LSs with updated 

versions of testing program materials, as required. 

 

Participating Activities are responsible for the following: 

 

 

 

 

 

Provide comments on the testing plan to the CCMM. 

Provide timely feedback to the CCMM on testing 

problems. 

Submitting test items to the CCMM for review and 

approval. 

Revising/updating the test item bank as directed. 

Maintain test analysis data. 

 

All Activities are responsible for the following: 

 

 

 

 

 

 

 

 

 

 

Appoint Testing Officer(s). 

Prepare testing materials. 

Administer tests. 

Grading of tests. 

Security of all test materials. 

Coordinating and managing the revisions to the tests. 

Conduct analysis to include test item, knowledge test, 

and performance test analysis. 

Providing feedback on the analysis results to the 

course supervisor for possible changes to the 

curriculum or instructional program. 

Coordinating the IS training needs with LS/DET LSO. 

Providing input to the learning center LSO via the 

LS/DET/Participating Activity for the quarterly 

training quality indicator summary. 

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SECTION 2 - INSTRUCTOR EVALUATION PROGRAM 

2.1. Instructor Evaluation Policy 

The instructor evaluation program, focus is aimed at achieving 

and maintaining the highest quality of the instructors. Two 

types of evaluations, scheduled and unscheduled are utilized. 

Personnel who have met the requirements as instructor evaluators 

(outlined in Chapter 2, Section 3) will conduct scheduled 

evaluations. Unscheduled evaluations or "spot checks" are aimed 

at continuous improvement in the quality of the instructor both 

technically and in instructional technique and may be conducted 

by training managers or instructor evaluators. 

 

 

 

Following the satisfactory completion of the certification 

evaluation, a semi-annual evaluation program will begin. 

The following guidelines apply to the semi-annual 

evaluation program. 

The semi-annual evaluation program is used to ensure 

continuous technical certifications and satisfactory 

instructional technique of the instructor and will be 

conducted by instructor evaluators. 

These additional guidelines apply to the overall evaluation 

program: 

 

 

 

 

Instructors teaching in class and lab will be 

evaluated in both environments. The number of 

evaluations conducted should approximate the ratio of 

lessons taught in each. 

If instructors are assigned new material to teach 

within a course or are cross-utilized, they must be 

technically competent to teach that material. The 

course supervisor must ensure technical competency in 

the new subject matter. 

Once Instructors are technically competent for crossutilization, 

ensure that the instructor’s technical 

expertise is maintained current. 

Commanding Officers have the flexibility to establish 

specific procedures to ensure that these requirements 

are met within the boundaries of the command’s unique 

training situation. 

2.2. Scheduled and unscheduled evaluations shall be used in 

combination in order to provide instructors with feedback that 

is valuable to them. The following discussion provides 

guidelines on when to conduct both types of evaluations, who 

should evaluate, and how to use the results. 

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NAVEDTRA 135C

A scheduled evaluation is an evaluation where the 

instructor or instructor trainee knows in advance that an 

evaluation is being conducted. The following guidelines 

apply to scheduled evaluations: 

 

 

Scheduled evaluations allow the instructor to prepare 

for the evaluation. It may allow the instructor time 

to prepare a “show” that may not be typical of usual 

performance. 

Certification and semi-annual evaluations should be 

scheduled. Personnel designated as instructor 

evaluators are the only persons qualified to conduct 

certification and semi-annual evaluations. The 

following is a list of other occasions where 

evaluations should be scheduled: 

• Evaluations conducted during the new instructor 

training period. Since the primary focus during 

this period is to become technically proficient, 

the course instructor assigned to train the new 

instructor need not be an instructor evaluator. 

However, he/she must be able to provide feedback 

on instructional technique as well as technical 

expertise. 

• Evaluations used to certify the Instructor to 

teach additional material. Since the primary 

focus is on technical expertise, the evaluator 

need not be an instructor evaluator; he/she must 

be a SME in that area. 

• Evaluations course instructor difficulty with 

developing technical skill and instructional 

technique. Since the instructor has already been 

identified during a previous evaluation as having 

difficulty, it is best to have an instructor 

evaluator work with him/her if the problem is 

with technique or an instructor knowledgeable in 

the subject matter if the problem is with 

technical expertise. 

 

Unscheduled evaluations will be conducted and used as a 

tool to improve the quality of the instruction. They are 

an important part of the evaluation program; specific 

guidelines on how they should be conducted may vary between 

commands. COs will provide specific guidelines on how 

unscheduled evaluations will be documented and used to 

improve training. The following guidelines apply to 

conducting unscheduled evaluations. 

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NAVEDTRA 135C

An unscheduled evaluation permits the evaluator to 

observe the instructor in a normal mode and can result 

in a realistic appraisal of the instructor. 

Course supervisors and LSOs are examples of persons 

who may conduct unscheduled evaluations. The 

qualifications of the person conducting the evaluation 

will determine whether the evaluation is technique, 

technical, or both. 

The evaluator conducting the unscheduled evaluation 

should use the evaluation forms. If it is less 

formal, i.e., a spot check, a form is not necessary. 

In both cases, the instructor will be provided 

feedback as to his/her performance. 

There are no preset requirements for the number of 

unscheduled evaluations conducted on an instructor. 

Commanding Officers should establish a timetable, a 

frequency schedule, and record keeping requirements 

for the unscheduled evaluation program. 

Instructors certified as Master Training Specialist 

(MTS) should take every opportunity to be evaluated to 

improve their skills; however, the MTS may be 

evaluated on an annual basis if approved by the CO. 

LSOs will monitor and regulate the Instructor 

Evaluation Program. Refer to Chapter 6, Section 4, 

for information on evaluating contract instructors. 

2.3. Instructor Evaluation Checklists. There is a sample 

evaluation form: Laboratory Instructor Evaluation refers to 

Appendix D or NAVEDTRA 134A. Team Trainer Evaluation and 

instructor checklists may be developed locally and are based on 

the unique training. 

2.4. Unsatisfactory Evaluations. If an instructor is evaluated 

unsatisfactory, the following guidelines apply: 

 

Unsatisfactory evaluations based on the instructor's 

attitude/behavior may be discontinued if the evaluator 

determines it necessary. The instructor should not be 

debriefed. The evaluator will inform the appropriate 

course supervisor immediately as soon as practical as to 

the situation. The training and course supervisors will be 

responsible for taking corrective action. 

Examples of unsatisfactory attitude/behavior include a 

negative attitude toward the students, the Navy, or the 

training, insulting remarks, discriminatory remarks, 

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NAVEDTRA 135C

sexually harassing remarks, and abusive and/or obscene 

language. 

 

Unsatisfactory evaluations based on poor instructional 

technique must be completed and the instructor debriefed on 

all problem areas. The instructor and evaluator will 

complete an instructor improvement plan and schedule 

additional evaluations until the problem areas have been 

corrected. 

Examples of poor technique include lack of student 

interaction, inadequate motivational technique, poor 

communication skills, etc. 

 

 

Unsatisfactory evaluations based on lack of technical 

expertise must be completed and the instructor debriefed on 

all problem areas. The instructor and evaluator will 

complete an instructor improvement plan and schedule 

additional evaluations until the problem areas have been 

corrected. 

If the problem areas can not be corrected, the following 

guidelines apply: 

 

 

LS/DET LSO will reevaluate all unsatisfactory 

technique evaluations. 

LS/DET LSO will ensure that all recommendations for 

reclassification comply with directives. Refer to 

Chapter 2, Section 4.7, for guidelines on 

reclassification instructors. 

2.4. NROTC Instructors 

 

The evaluation of NROTC regular classroom instructors will 

be conducted as follows: 

 

 

The Professor of Naval Science and/or the Executive 

Officer shall personally observe and evaluate naval 

science classes at a minimum of once every six weeks. 

This replaces the requirement for both monthly 

evaluations during the first three months of 

instructor duty and quarterly evaluations thereafter. 

NROTC classroom instructors will still meet the 

requirements for certification discussed in Chapter 2, 

Section 4, of this manual. 

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NAVEDTRA 135C

SECTION 3 - STUDENT CRITIQUE PROGRAM 

The student critique program is a proven, valuable tool for 

identifying training and quality of life issues within NETC. 

The purpose of the student critique program is to provide 

feedback to the training and course supervisors on areas such as 

training and curriculum effectiveness, instructor performance, 

safety, and quality of life issues. It also provides a source 

of feedback to the Instructors on their performance. Appendix E 

contains recommended Student Critique forms and check sheets for 

instructors. 

3.1. Components of the Student Critique Program. The following 

guidelines apply to the different components of the student 

critique program. 

 

Instructor Area 

 

 

 

Student critiques of the instructor should be used to 

provide feedback on the instructor’s performance in 

the classroom and the laboratory. It is also an 

excellent tool to provide the instructor with feedback 

in identifying areas for self-improvement. 

While students are encouraged to comment on the 

instructor as often as they wish, instructors must be 

critiqued on a scheduled basis. The schedule will be 

determined by the course supervisor and is based on 

the number of students in the class, length of the 

course, convening frequency, and number of classes 

taught. 

When the instructor is scheduled to be critiqued, the 

critique form will be provided to the students at the 

beginning of class. The instructor will encourage the 

students to make their written comments as the 

instruction proceeds. This permits students to record 

comments throughout the critique period vice having to 

recall events and perceptions at the completion of the 

critique period. The instructor’s supervisor as well 

as the instructor will review all student critiques. 

 

Course Area 

 

 

Critiques of the course are useful in identifying 

material the students find confusing and areas that 

can be improved upon. 

While students are encouraged to comment on the course 

as often as they wish, they will comment on the course 

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NAVEDTRA 135C

on a scheduled basis. Courses one week or longer are 

required to schedule a critique of the course. All 

other courses will conduct scheduled critiques at the 

discretion of the Commanding Officer. The scheduled 

critique will be administered to the students at the 

end of their training. If training in a course is 

split between two sites, critiques will be administered 

at the conclusion of the training at each site. 

If the course is lengthy, it may be appropriate to 

collect feedback periodically during training. This 

permits students to record comments throughout the 

training instead of having to recall events and 

perceptions. 

 

Quality of Life Area 

 

 

 

Normally, feedback on quality of life areas such as 

messing, berthing and other environmental factors 

outside the scope of the course has been collected 

through separate systems. 

The training activity will determine whether quality 

of life and course/instructor critiques should be 

collected together or separately. Host tenant 

arrangements may influence this decision. Students 

should be encouraged to provide feedback as often as 

they feel necessary and as soon as they encounter a 

problem with a Quality of Life issue. 

Quality of Life data should be collected from students 

attending training on permanent change of station 

(PCS) orders and students attending training one week 

or longer. Data for students Temporary Additional 

Duty (TAD) or those attending courses less than one 

week may complete a critique if they desire. 

 

 

Safety Critique 

Student Critique shall provide an area for students to 

address Safety related concerns and identify potential 

safety problem problems. Appropriate reviews and action 

shall be performed for al safety related course. 

3.2. Requirements for Collecting Data 

Feedback should be collected from each student who completes the 

training. The feedback should be collected on the effectiveness 

of the course, the effectiveness of the instructors, the safety 

of the training environment, and the student's quality of life 

during training. Students should be made to feel that their 

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NAVEDTRA 135C

feedback is important to the quality of the training provided. 

To receive the most valuable information, all students should 

provide the feedback; however, they will be informed that 

providing this feedback is an option and not a requirement. 

Students who are dropped from training or attrite are also 

encouraged to provide feedback. 

3.3. Analysis of Critiques 

As the students complete critiques, the instructors and course 

supervisors will review to identify and resolve problems of an 

immediate nature. Critiques will be further analyzed for 

possible trends. A quarterly summary report of the findings 

will be forwarded to the Commanding Officer for review from the 

training departments via LSO. 

SECTION 4 - TRAINING QUALITY INDICATORS 

Training Quality Indicators (TQIs) are functions that, when 

monitored, provide the command with valuable information 

concerning the overall quality of the training. Many of the 

programs and functions already discussed are considered training 

quality indicators. This section will discuss the 

responsibilities and reporting requirements for the following 

training quality indicators: 

 

 

 

 

 

 

 

 

 

ARBs 

Course Reviews (FCR, safety reviews, or training analysis 

reviews) 

Instructor Evaluation Programs 


Testing and Test Item Analysis 


External Training Appraisals 

Student Management Data 

Baseline Assessment of Course Enhancements 

4.1. TQI - Responsibilities 

 

 

The responsibility to monitor TQIs is jointly shared by 

each training department, LS/DET LSO, and CeTARS personnel. 

TQIs should be checked monthly, or as appropriate, by each 

training department for possible trends. 

The results should be forwarded to the LS/DET LSO 

immediately when trends are indicated. These trends may be 

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NAVEDTRA 135C

positive or negative trends. The LS/DET LSO is responsible 

for summarizing the data from the departments and for 

analyzing it for trends affecting the command. 

LS/DET LSO will analyze the command summary and recommend 

to the CO a plan of action to correct indicated problems. 

Critique summary reports and FCR are methods for the CO to 

conduct trend analysis. 

4.2. TQI - Review Areas 

 

 

 

The TQIs selected for review, will vary between commands 

and should be based on the type of training provided. The 

CO should make the determination as to what areas are 

significant for review. Additionally, NETC (N5 and N7) 

will monitor TQI. 

The content and format of the reports provided to the CO 

may also vary. LS/DET/Participating Activity LSO, in 

conjunction with the CO, should determine how to display 

the information in a usable format. Charts and graphs 

should be used when the data is numerical in nature. If 

the data is descriptive, a report format may be more 

appropriate. 

The following is a list of training quality indicator 

review areas and the type of information that may be useful 

for review. Items and information areas may be added, 

deleted, or changed as determined by the CO: 

 


• Number of boards held 

• Recommended actions 

• Actual actions taken 

 

FCR 

• Number and percent of complete and number and 

percent remaining 

• Number and percent scheduled for the next quarter 

• Summary listing of major discrepancies. The 

summary should indicate an overall condition of 

each of the major categories listed on the course 

review. 

• When the summary indicates problem areas for the 

command, department or course includes the 

recommended course of action. 

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NAVEDTRA 135C

Safety Reviews 

• Number and percent of total complete and those 

remaining 

• Number and percent scheduled for the next quarter 

• Summary listing of the major discrepancies 

• If the summary indicates problem areas, include 

the recommended course of action. 

 

Training Analysis Reviews 

• Number of reviews conducted 

• Summary of major discrepancies 

• List of recommended action 

• Status report on actions taken 

 

Instructor Evaluation Program 

• Total number of certified instructors on board 

• Number of semi-annual, quarterly, and monthly 

evaluations 

• Number of instructors granted waivers from the 

monthly, quarterly, and semi-annual evaluations. 

• Number of unscheduled evaluations 

• Number of course supervisors certified but 

granted waivers from the semi-annual or quarterly 

evaluation program, as applicable. 

• Number of Master Training Specialists (MTS) 

• Percent of instructors who have earned MTS 

• Summary of major discrepancies identified through 

an analysis of the instructor evaluation forms. 

The discrepancies should be grouped by major 

categories. 

• If the summary indicates problem areas for the 

command, department or courses, include the 

recommended course of action to correct the 

problem. 

 

Student Critique Program. Summary of the responses 

for each category: 

• Divide the summary report into non-grads and 

graduates 

• Summary of major discrepancies. Group the 

discrepancies by major categories. 

• Status on action taken 

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NAVEDTRA 135C

Test and Test Item Analysis. Summary of student 

performance. This may be compiled by objective, test, 

unit, section, etc., and may contain the following 

information: 

• Number of attempts 

• Number of students with passing scores 

• Average score 

• Number of retakes 

• Number of students successful on the first 

attempt 

• Summary of the results of the test-item analysis. 

Summary may include number of courses conducting 

test-item analysis, the frequency of the 

analysis, problems encountered of a general 

nature and actions taken. 

 


• AEC utilization metrics 

• Average number of students assigned remediation, 

what area do the students most frequently have 

difficulty in, what actions have been taken to 

improve the remediation program. 

 

External Training Appraisals 

• Indicate number conducted and by whom. 

• Summarize action taken and/or planned. 

 

Student Management Data 

• The TSC/TSD/TSO or CeTARS Student Management 

clerk will provide to the training departments 

the following information: 

• Total number of non graduates (academic, 

non-academic). 

• Total number of setbacks (academic, nonacademic). 

• Training departments will review the data for 

accuracy and take corrective actions as required. 

The summary information and action taken will be 

forwarded to LS/DET LSO as required. 

 

Baseline Assessment of Course Enhancements 

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NAVEDTRA 135C

• LS/DET/Participating Activity LSO is responsible 

for determining measures of quality, collecting 

baseline data and conducting comparative analysis 

of the findings. 

• The type of data collected will vary based on the 

enhancement. For example, have test scores 

improved? Has the time to train decreased? If 

the course has been revised, how many more 

objectives are now being trained in comparison to 

the old curricula? 

• This information will be used by NETC to justify 

resources used to enhance the training. 

 

Training Effectiveness Measures (Using Question mark 

Perception) 

• Student Critique – Evaluation and summary of 

student responses for each item within a 

category. Summarize responses and provide a 

recommended course of action to mitigate 

discrepancies. 

• Learner Analysis – An analysis of non-grads, 

attrites, setbacks, and sailorization issues 

(Supports Section 5). When analysis indicates 

problem areas for the command, department, or 

course, identify a recommended course of action. 

• On-the-Job Assessments/Analysis - Provides a 

summary of graduate and supervisor responses on 

formal training. Results can be traced back to 

specific course objectives. When analysis 

indicates problem areas for the command, 

department, or course, identify a recommended 

course of action. 

NOTE: The development of the actual TQI report requires a 

great deal of data collection; however, the final 

report to the CO should present the big picture and 

note trends. In some instances, data collected may 

be forwarded to higher authority as requested. 

SECTION 5 - COURSE REVIEW PROGRAM 

There are several different types of course reviews that provide 

feedback on the training conducted by a course. These include 

Safety Reviews and FCR. 

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NAVEDTRA 135C

Checklists have been developed to assist in the review of 

each of these areas. Sample checklists are contained in 

Appendix G. The sections that follow provide guidance in 

the following areas: 

 

 

 

 

 

Contents of each different review 

Procedures for conducting the review 

Responsibility for conducting the review 

Requirements for the review 

Reporting procedures 

5.1. Training Analysis. A training analysis consists of two 

parts; trend analysis or the identification of problems in the 

training process and cause analysis, used to identify and 

control areas where students may have difficulty achieving the 

objectives in the specified time. 

 

 

Trend Analysis. Trend analysis requires the activity to 

monitor graduation and set back rates on a continuous basis 

to identify trends or changes. These statistics are 

reported in CeTARS. CeTARS is the official source for this 

information. Other sources may be used for information but 

will not replace CeTARS. 

Cause Analysis. Cause analysis begins when an adverse 

trend occurs. It involves an assessment of the training 

process to determine the factors that may affect the rates. 

The purpose of the cause analysis is to identify changes 

that are needed to reverse the rising drop from 

training/attrition from the Navy/setback rates. 

5.2. Conducting a Training Analysis 

STEP ONE: 

 

When an adverse trend appears to be occurring, the data 

reports and the reporting process must first be verified. 

Consider the following: 

 

 

A decrease in student input or a delay in the CeTARS 

reporting process may cause an erroneous increase in 

these rates. 

Accuracy of data entered, timely entry and utilization 

of established procedures determine the usefulness of 

the data reports. 

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NAVEDTRA 135C

STEP TWO: 

 

When an adverse trend cannot be attributed to a reporting 

problem, a cause analysis will be conducted. Appendix B 

contains a list of elements that may be used to assist in 

the evaluation of curriculum, instruction, training, and 

student management. 

STEP THREE: 

 

 

Once a cause analysis has been conducted, action must be 

taken to correct the problem areas. There may be more than 

one reason for the adverse trends, so care must be taken to 

implement one change at a time and to monitor that change 

for significant results. 

When the recommended actions are beyond the control of the 

training activity, they will be forwarded to the respective 

Learning Center for resolution. 

5.3. Reporting for High Drop/Attrition/Setback Courses 

 

 

 

 

Pipeline drop from training/attrition is calculated by 

using the student flow methodology as described in Appendix 

H. In applying any student-flow formula vice a cohort 

formula it is generally recognized that a 12-month moving 

average is desirable. The 12-month moving average shows 

the latest annual course rate by adding data for the latest 

month and dropping data for the earliest month. This 

method eliminates seasonal distortions as well as 

preventing precipitous action based on fluctuations during 

a single month or two. NETC will provide necessary trend 

analyses expertise to support NETC in the conduct of the 

training analysis. 

Rates and trends for all courses will be monitored 

continuously. The analysis of performance will be based on 

the 12-month moving average. The 12-month moving average 

is necessary due to the extended length of most “A" school 

pipelines. 

NETC will monitor these rates. When the rates fall outside 

the NETC norm, the course will be flagged as an outlier. 

The first time a course is identified by NETC as an 

outlier, a cause analysis will be conducted by the activity 

using the element list in Appendix B. 

Results of the analysis will be forwarded to NETC complete 

with a set of milestones for corrective action. 

Information contained should include: 

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NAVEDTRA 135C

A list of possible causes categorized into areas 

within and areas outside NETC control. 

A summary of action taken. Action taken must be 

specific. Included is a status report of action 

planned or taken to date. 

Graph showing actual or predicted changes with 

amplifying comments if appropriate. 

 

Courses will continue to remain as outlier until any of the 

following criteria is met: 

 

 

The course has completed all milestones established in 

the POA&M and the rates have remained within the area 

of control for three consecutive months. 

The course has undergone a HPPR review and revised by 

addition/deletion of course material. 

5.4. Safety Review 

 

 

Safety is an integral part of all elements of the NETC 

mission. Safety and supervisory procedures shall be 

maintained at a level that ensures safety while providing 

realistic training. 

To ensure that safety is given a high priority and as a 

means of quality control, the training activity will 

conduct an annual safety review for all NETC courses. The 

purpose of this section is to provide guidance in 

conducting the safety review and reporting the results to 

higher authority. Specific guidance on safety requirements 

may be found in the following sources: 

 

 

 

 

OPNAVINST 5100.19 (series) 



NETCINST 5100.1 (series) 

 

Requirements for conducting the Safety Review 

 

It is the responsibility of the Commanding Officer to 

designate personnel responsible for conducting the 

review. Safety Review Checklist located in Appendix F 

will be used when conducting the safety review and may 

be copied from the NETC Web Site. 

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NAVEDTRA 135C

5.5. Course Utilization 

 

Optimal use of resources is one of the many goals of NETC. 

All NETC activities must continuously monitor how the 

courses are being utilized to ensure optimal use of 

resources. Every effort will be made to ensure that only 

valid, essential training is planned for and conducted. 

For the purpose of this section, the following definitions 

apply: 

Low Input is defined as actual input of less than 20 

percent of annual requirement without apparent plans 

to increase the input during the current or future 

fiscal years. 

Low utilization is defined as a course with an 80 

percent or less actual execution of the plan. 

High utilization is defined as a course with a 120 

percent or more actual execution of the plan. 

Both low and high utilization percentages are computed 

by dividing annual actual input by planned input. 

Courses, which are over or under utilized present a 

false indication of training capability as well as 

poor requirements planning. Training which can be 

accomplished by other means without degradation of 

quality or an increase in resources should be 

identified. 

 

 

 

Policy for Course Utilization Reviews. The purpose of the 

annual course utilization review is to determine if the 

under utilized courses should be cancelled, if training 

could be accomplished by other more effective means such as 

non-traditional training, or if the training plan should be 

modified. It is the responsibility of NETC to conduct an 

annual review of courses that fall into the categories 

listed above. The training activities shall be prepared to 

provide NETC with information necessary to conduct the 

review and to make recommendations to higher authority. 

Courses that are exempt from this review are Team Training 

and courses that belong to other commands outside the NETC 

domain. 

NETC will hold an annual utilization review to determine 

appropriate actions, including plan changes and course 

cancellations. This review will focus on resource 

requirements necessary to support adjusted plans. 

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NAVEDTRA 135C

NETC (N7) will coordinate input from the training commands 

and consolidate individual CDP code reviews into a 

composite NEC utilization response which will be forwarded 

to the NETC. 

For all other courses, NETC will conduct an annual review 

to include requirements and planned student input for 

courses, which meet or exceed the limits defined as low 

input or low/high course utilization during the past two 

fiscal years. 

NETSAFA will review all recommendations identified during 

the annual review of course utilization and will provide 

comments to NETC pertaining to impacts on foreign military 

sales commitments. 

5.6. Formal Course Reviews (FCR) 

 

The FCR program is designed to provide a check of the 

different elements contained in a course and serves as an 

excellent source of internal feedback. The completed FCR 

shall be maintained in the course audit trail for the 

previous two review cycles. The FCR may be used to: 

 

 

 

 

Evaluate the course materials for technical accuracy 

and teachability. 

Evaluate course conformance to existing standards and 

instructions. 

Assist in the overall management of the course. 

Assist in identifying areas for course improvements. 

 

Conducting the Formal Course Review 

 

SME’s evaluate the technical content of the curriculum 

while curriculum development experts evaluate the 

effectiveness of course management procedures, such 

as: 

• Academic review boards 

• Drop from training 

• Attrition 

• Set back 

• Remediation programs 

• Instructor certification programs 

• Conformance to developmental standards, etc. 

 

The developmental standards will vary between courses. 

Examples include NAVEDTRA 130 and 131 (series). 

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NAVEDTRA 135C

The guidelines contained in this section apply to all 

courses regardless of the standards used for 

development. Based on available manpower, tasking, 

and organizational structure, LC personnel may conduct 

course reviews in conjunction with the course 

personnel. 

 

Formal Course Review Cycle. FCR will be conducted on an 

annual, biennial, or triennial cycle as determined by the 

CCA. In no case shall the formal course review cycle 

exceed three years. The CCMM will schedule, monitor, and 

regulate the FCR. Regardless of the cycle, a FCR should 

always be conducted shortly before and in preparation for 

an HPRR. When scheduling the FCR’s consider the newness of 

the course, course development or revision projects, 

planned changes in curriculum, existing staff workload, 

etc. 

 

Courses located at more than one site the CCMM will: 

• Advise participating activities/LSs of the FCR 

input due dates. 

• Conduct a FCR. Summarize the inputs from the 

participating activities/LSs; forward a summary 

to the CCA and a copy to the participating 

activities/LSs. 

 

The LSO for the participating activity will ensure 

that all FCRs are completed and a copy of the summary 

is forwarded to the CCMM prior to the due date. 

 

 

Formal Course Review Submission. A summary report of the 

FCR findings will be forwarded to the CCA. CCMM may submit 

findings as soon as received, on a quarterly basis or as 

directed by the CCA. 

Formal Course Review Checklist. Procedures for conducting 

the FCR and a sample of an FCR checklist are contained in 

Appendix G. 

SECTION 6 - NETC TRAINING FEEDBACK PROGRAM 

6.1. There are responsibilities, procedures, and guidance NETC 

schools must follow to ensure proper administration, collection, 

and reporting of feedback data into the NETC Training Feedback 

Program. There are also guidelines for communication between 

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NAVEDTRA 135C

schoolhouse and schoolhouse CO’s and between the schoolhouse and 

Fleet CO’s for training feedback information and discussion. 

 

Effective Collection of Feedback Data 

 

Experience has proven that the most successful and 

practical method to effectively collect feedback and 

measure training is by collecting data/information at 

the unit that receives trained graduates. Training 

feedback from the Fleet customer is crucial to the 

assessment and validation of training. Measuring 

training effectiveness in the past has been performed 

in numerous ways: 

• Collecting data from training commands on how 

well the Sailor has been trained 

• Debrief returning instructors; using 

comprehensive performance tests. 

• CO’s sending letters and making telephone calls 

to selected ships, visiting Fleet units, and 

surveying Fleet supervisors. 

 

NETC Training Feedback Program Requirements 

 

The NETC Training Feedback Program will be used by all 

NETC activities. Additionally, COs may communicate 

directly with Fleet units or other training COs 

concerning the performance of graduates by visits, 

letters, e-mail, telephone calls, partnership 

programs, and/or surveys. 

 

Suggested Methods of Obtaining Training Feedback 

 

 

Rapid and timely feedback can be sent to the training 

command using the NETCs Navy Feedback Program (NFP). 

The Navy Training Feedback Form is found on the 

website at www.netc.navy.mil. If the issue is generic 

in nature, complete the feedback form and submit to 

NETC. NETC will acknowledge receipt via e-mail. The 

Training Program Manager will research and resolve all 

issues. You will receive periodic updates on the 

status of the issue. 

You can receive feedback from a specific command by 

clicking on the Navy Training Feedback Form then going 

to the command or center. The school will provide 

response and feedback. For commands without 

homepages, respond directly to NETC. 

5-23 

NAVEDTRA 135C

If resources are required to resolve the issue, NETC 

should be contacted or the issue may be presented at 

the next Human Performance Requirements Review (HPRR). 

HPRR processes allow the Fleet and the schoolhouse to 

jointly review curricula and training standards to 

determine how best to improve the training processes. 

Included in the HPRR process is the need to determine 

the status of evaluations for potential college credit 

by the American Council on Education (ACE). Status of 

revised courses should also be determined. 

 

Fleet Partnership Program Minimum Goals include: 

 

 

 

Training commands located at Fleet Concentration Areas 

(FCAs) are encouraged to establish a Fleet Partnership 

Program by developing a close relationship with a 

small representative sample of customer ships early in 

the basic phase of their Inter-deployment Training 

Cycle and continue the relationship when the unit 

returns from deployment. Collaborating with other 

commands such as Afloat Training Groups (ATGs) and 

Naval Air Technical Data and Engineering Service 

Command can enhance training and provide valuable 

feedback. Commands which teach specific skill 

training in a FCA should be an advocate for the Fleet 

Partnership Program for their counterparts in other 

FCAs and in the "A" and "C" schools. 

The stakeholders in the FCAs are in an excellent 

position to gather feedback on the quality of the 

training provided as they canvass the waterfront 

concerning training that is not available or difficult 

to obtain. Stakeholders must work closely with the s 

to provide feedback received on training received. 

Partnering with the Fleet is essential in gathering 

timely feedback and should, at a minimum: 

• Establish rapport between the CO of the TSC/TSD 

and the CO of the ship. 

• Define objectives of the program and stress that 

the program is to improve the quality of the 

graduate, not evaluate Fleet performance. This 

should provide the participating ship/command 

with incentives to belong to the program. 

• Provide the partner with the list of graduates 

and schedule a meeting at the ship's/command's 

convenience to evaluate the quality of the 

5-24 

NAVEDTRA 135C

trained graduates and the relevance of skills 

trained. 

• Meet onboard the ship/command. The group should 

consist of school instructors, graduates and 

their supervisors. Bring student performance 

data and end of course critiques with standard 

questions as a starting point for discussion. 

• Provide collected feedback data to the school 

staff and determine courses of action from 

findings. Provide the ship/command with feedback 

from the meeting including actions that have been 

taken. 

 

TSC/TSDs are encouraged to establish POC with other 

TSC/TSDs. "A" and "C" schools should appoint POCs 

readily available to exchange ideas and training 

information (i.e., syllabus, curriculum outlines, 

student evaluations, etc.). 

 

When a Feedback Issue Requires Resources 

 

If a training feedback issue requires resources, the 

command should send the training feedback issue to 

NETC via the Navy Training Feedback Form on the web 

site. NETC Navy Feedback Program (NFP) will validate 

and disseminate to the appropriate project manager for 

resolution and tracking. The ship and/or TSC/TSD will 

receive an acknowledgement receipt and the issue will 

be entered into the NETC training feedback database 

for tracking. 

SUMMARY 


procedures relevant to evaluation management. Many of these 

guidelines and procedures are general in nature and should be 

further developed to address the unique needs of individual 

commands. 

In the pages that follow a matrix has been developed as a 

means to summarize the information found in Chapter 5. The 

matrix also identifies who is typically responsible for ensuring 

that the tasks are carried out in accordance with policy. In 

many cases, the authority may be delegated by the CO; however, 

the CO is listed as the responsible party on the matrix. 

Finally, the matrix lists the page or pages where the 

guidelines, procedures, and tasks may be found. 

5-25 

NAVEDTRA 135C

Table 5-1 - Responsibilities Matrix 

TASKS 

Develop a testing plan and establish testing programs 

that a student's ability to perform the objectives of the 

course. 

Develop and maintain course-testing plans. 

Monitor the testing program and ensure responsibilities 

are carried out as directed. 

Conduct evaluations, as appropriate. 

Conduct unscheduled evaluations. 

Ensure all exceptions to the evaluations are approved and 

documented in the instructor's training record. 

Ensure that unscheduled evaluations are documented and 

used by the command to improve the quality of the 

training. 

Ensure instructors are technically competent to teach all 

assigned material. 

Monitor and regulate the instructor evaluation program. 

Reevaluate all unsatisfactory technique evaluations. 

Take corrective action when an instructor is evaluated 

unsatisfactory based on attitude and/or behavior. 

Ensure all instructors’ evaluated unsatisfactory based on 

technical expertise are reevaluated until problem areas 

are corrected. 

Ensure recommendations for reclassification of an 

instructor are in compliance with directives. 

Ensure NROTC instructors are evaluated at least once 

every six weeks after certification. 

Ensure flight training instructors are certified and 

evaluated as required 

Ensure that students are given the opportunity to 

complete critiques of a course, an instructor, quality of 

life and safety concerns. 

Ensure that locally developed critique forms comply with 

directives. 

Ensure measures are in place to prevent intimidation when 

the students complete critique forms. 

Ensure that all students exposed to moderate/high-risk 

training situations complete critiques as required 

Ensure feedback from students attending high risk 

training courses is collected using the NETC critique 

form. 

Ensure instructors/courses are critiqued by the students 

on a scheduled basis. 

Provide feedback to the students as required. 

Submit a quarterly summary report of the student critique 

results to LSO. 

Monitor TQIs and notify CO when a trend is identified. 

Analyze command TQI summaries and recommend corrective 

action. 

5-26 


CCMM 

CCMM 

Division Officer 

Instructor 

Evaluators 

Evaluator 

LS/DET LSO 

LS/DET LSO 

LS/DET/ 

Participating 

Activity LSO/CS 

LS/detachment LSO 

LS/detachment LSO 


Course supervisor 

LS/DET/ 

Participating 

Activity 

LSO/Evaluator 

LS/DET LSO 

NROTC Training 

Department 

WING/Squadron 

Training 

Department 

CS 

CO 

CO 

CCMM 

CO 

CS 

CS 

CS 

LS/DET LSO 

LS/DET LSO 

NAVEDTRA 135C

TASKS 

Summarize TQIs and forward the summary report to the LS 

CO and LS LSO as required. 

Summarize LS TQIs and forward the summary report to the 

LC CO. 

Monitor attrition/setback rates. 

Conduct trend/cause analysis for courses with high 

attrition and/or setback rates. 

Conduct Annual Safety Reviews. 

Forward results of safety reviews, including negative 

reports, to NETC. 

Conduct course utilization reviews. 

Conduct FCR (FCR) as directed by the CCA. 

Monitor, schedule, and regulate the FCRs. 

Ensure participating sites complete FCRs as scheduled and 

provide summary report to the CCMM. 

Submit FCR summary reports as directed by the NETC. 


LS/DET LSO 

Learning Center 

LSO 

NETC N7 

LS/DET LSO 

CO 

CO 

NETC 

CCMM 

Training 

Department 

CCMM 

CCMM 

LC LSO 

5-27 

NAVEDTRA 135C

CHAPTER 6 

SUPPORT FUNCTIONS 

6-1 

NAVEDTRA 135C

INTRODUCTION 

To accomplish the mission of providing efficient and effective 

training, training activities are responsible for curriculum, 

instruction, and evaluation. Chapters 1 through 5 discussed how 

the training manager can manage the above areas through quality 

leadership. Other areas do not clearly fall into these 

categories and often overlap the three general areas. These 

have been grouped in Chapter 6 as support functions. In this 

chapter, the following will be discussed: 

 

 

 

 

 

 

CeTARS 

COE 

Contract Management 

Information Assurance Systems 

Security Requirements 

Safety Requirements 

SECTION 1 - CeTARS 

1.1. CeTARS. Provides the corporate database for formal 

training information and ensures the timely collection and 

dissemination of information, per OPNAVINST 1510.10 (series), to 

meet the demands of various echelon commands including: The 

CNO; CNETC; BUPERS; BUMED; COMNAVCRUITCOM; and all ships and 

stations, other departments, agencies services, contractors, and 

authorized foreign governments. CeTARS is a Navy-wide automated 

information system designed to manage and support the Navy 

training effort. CeTARS collects, compiles, and provides 

training managers and higher echelons of the Navy (e.g., OPNAV, 

NRC, BUPERS) with student and course information. 

 

 

 

 

OPNAVINST 1510.10 (series) governs CeTARS. OPNAV is the 

system sponsor; NETC is the program manager, and the 

NETPDTC is the project manager. 

CeTARS stores and disseminates annual training plans, class 

schedules, and quota allocations for all Navy courses. It 

stores and disseminates data on the number of student 

enrollments, graduates, non-graduates, disenrollment’s, 

attrites, and setbacks; course utilization data and Average 

on Board (AOB). 

CeTARS passes student course completions and NEC award 

recommendations to BUPERS. 

CeTARS is the official source of student training 

statistics. These statistics are used to justify the 

6-2 

NAVEDTRA 135C

annual Navy training budget. The accuracy of the 

information in CeTARS is of vital importance to Navy 

training. 

CeTARS is the vehicle by which the Navy's inventory of 

trained personnel is determined, which in turn, affects new 

training requirements. 

CeTARS as a system interfaces with approximately 25 other 

IT systems. Thus, accuracy and timeliness of data is 

critical to other databases as well as CeTARS. 

1.2. CeTARS - Control and Use of Information. CeTARS collects 

and disseminates a wide variety of training information, which 

is used for many functions. All data elements contained in 

CeTARS are described in detail in the on-line CeTARS HELP system 

available to all CeTARS users. These data elements are compiled 

in CeTARS to provide an official source for training statistical 

information, a record of course-related data, student 

performance tracking and training history, quota management, and 

information specifically collected for the production of a 

catalog of Navy course descriptions. 

 

LC/LS/DET/participating activities are required to initiate 

semi-annual reviews, validate, and update planned and 

active course information with all reporting activities. 

 

The system is maintained to serve the Navy-wide 

training community. 

 

 

 

 

 

Activities and commands are to become familiar with the 

data elements and are required to utilize the system to 

manage and monitor the training effort. COs of each 

activity and command shall ensure: 

Competent people are assigned to CeTARS student management 

and data entry duties. 

CeTARS user training is provided to these people. 

There is an effective on-board turnover of duties when 

people are reassigned or transferred. CeTARS user training 

and Information Technology (IT) security information for 

User IDs and passwords should be coordinated with NETPDTC 

CeTARS Program Manager. 

In response to inquiries from sources external to the 

training command, except in emergency situations, 

information which has been reported to CeTARS by the 

LC/LS/DET/participating activities or training activities, 

shall not be duplicated (i.e., separate class 

6-3 

NAVEDTRA 135C

oster/convening schedules or student statistics will not 

be furnished for public use per the Privacy Act). 

This information will only be accessible to authorized 

CeTARS users, as CeTARS is the official source for such 

information. Requests for CeTARS information from sources 

external to NETC shall be forwarded to NETC Chief 

Information Office (CIO) for action with a copy to OPNAV 

(N7). This provides one approved informational front to 

organizations requesting information and precludes 

defending the existence of several sets of statistics 

regarding the same specific subject. 

1.3. Policy 

 

 

 

CeTARS is the Navy's principal authoritative source of 

training information for the elements, which comprise its 

database. Timeliness and accuracy of CeTARS data supports 

the training managers’ ability to adequately manage and 

defend training resource requirements (e.g. staffing and 

other resources at the activity level). Accordingly, every 

formal COI conducted throughout the Navy, as well as those 

conducted for Navy students at other service schools, 

factory-training facilities, and civilian educational 

institutions, shall be accurately reported to CeTARS. 

Other than exceptions defined by NETC N7, reporting by 

student name and social security number is mandatory for 

all formal training courses. Other courses may be 

authorized to be exempt from by-name reporting. 

Students attending “T” type courses can be reported 

attending as a "group" or as a "team" as defined by NETC 

N7. Should by-name reporting be deemed impractical for any 

COI and not defined as "exempt" a written exemption from 

this policy shall be addressed to NETC CIO for 

coordination. Conversely, COI reported as "group" but 

deemed beneficial to the individual to also be recorded by 

SSN/name, will be recorded in CeTARS under Group Reporting 

Phase II. Ensure that appropriate controls and 

administrative requirements for PII are exercised. 

System Description. CeTARS conforms to NETC technical 

architecture, which includes open systems hardware and 

software, uses and fourth generation language, and operated 

in an "Oracle" relational Database Management System. 

CeTARS employs a Windows graphical user interface 

environment making it very easy for the authorized user to 

retrieve, update and summarize data using shared 

telecommunications to fully integrate with other decision 

6-4 

NAVEDTRA 135C

support systems which comprise the Integrated Training 

Requirements and Planning Databases (INTRPD) strategy. 

 

 

The centralized production of CANTRAC is now a 

component of CeTARS. The CANTRAC module includes 

publication of general information on all training 

activities and course descriptions, which are 

available on CD-ROM to all ships. 

CeTARS schoolhouse is NETC's single activity 

information system that provides student data to 

CeTARS. CeTARS schoolhouse provides automated 

administrative support and seamless reporting of 

schoolhouse information with associated benefits of 

collecting data one time only at the source. Direct 

access to CeTARS schoolhouse enables activities and 

LC/LS/DET/participating activities to take full 

advantage of on-line transaction reporting and 

transmission of reports and maintain automated 

interface with other major Navy systems providing or 

using CeTARS data. 

1.3.1. Major Component Description. All data elements are 

described in detail in the on-line HELP system available to all 

CeTARS users. 

 

 

 

 

Course Level. This level contains the basic information 

for managing the course regardless of assigned 

responsibility or where it is taught. 

Functional Course Level. This level contains the 

information pertaining to the command(s) designated to 

manage training activities conducting the course. It is 

generally equivalent to the CIN record. 

Location Course Level. This level contains all of the 

information unique to the training activity authorized to 

teach the course. It is equivalent to the CDP code record. 

All of the capacity data, class schedule data, planned and 

dynamic quota spreads, etc., is stored at and below this 

level. 

The Course database contains: 

 

 

 

 

 

Purpose, Scope, Prerequisites, Report-To and Special 

Information 

Duration (course length, instructional days) data by 

fiscal year (FY) 

Capacity data by FY 

FY training plans and requirements 

FY class schedules, planned quotas, and dynamic quotas 

6-5 

NAVEDTRA 135C

Annual training plan 

Class schedules 

Quota spreads 

1.3.2. CeTARS Course and CANTRAC changes should be sent from 

the training activity to the CCMM. The CCMM will send the 

changes to the CCA who will ensure that the changes are entered 

into the CeTARS database. 

 

The Umbrella database contains: 

 

 

 

 

Purpose, Scope, Prerequisites, Report-To, and Special 

Information 

Training Path data 

Curricula site data 

Curricula occurrence data 

 

Student Data previously associated with the CeTARS Student 

Master File (SMF) has undergone a major restructuring. The 

CeTARS Schoolhouse menu options were redesigned as part of 

the CeTARS application redesign effort. CeTARS schoolhouse 

feeds student data directly into the new corporate student 

training database as it occurs at the training activity. 

The transactions or changes in student status must meet 

appropriate student action relationship criteria, source 

format and logic edits. The CeTARS student history 

database contains training-related data on individual 

students. It is used daily by schoolhouse activities to 

account for all students from the time they arrive until 

they depart. Student Control processes the changes in 

student status. The student data is updated on-line into 

CeTARS. Information contained in the student history 

database includes: 

 

 

 

 

Training history of the students by name and last four 

of SSN 

Student personnel data 

Student status while in training at the activity, 

i.e., AI, UI, II, and AT. This data is used for 

statistical analysis. 

Statistical Data. Student data is compiled into 

monthly student statistics available on the CeTARS 

side and in the DISCOVERER tool. 

• The monthly statistics contain historical 

training summary statistics, i.e., average on 

6-6 

NAVEDTRA 135C

oard (AOB), supernumerary AOB, drop from 

training, attrition, set backs, enrollments, 

graduates, disenrollments, and utilization on a 

course-by-course basis. 

 

Additional Reports to support schoolhouses 

• Daily Schoolhouse Summary 

• Students in Multiple CDPs 

 

Pipelines are defined at the course and location levels and 

this permits tracking progress across multiple locations 

and pipeline analysis at any level desired. The pipeline 

component supports all types of training where multiple 

courses lead to a specific award. 

 

It is also designed to allow Umbrella Manager (UM) to 

specify a sequence in which the courses should be 

completed, if required. The Pipeline Management 

database works in conjunction with the course database 

and the student history database to track the progress 

of a student through a previously determined series of 

courses which typically award a skill (e.g. NEC, MOS) 

or rate. The Pipeline Management database provides 

training statistics at the pipeline level. 

CANTRAC Data includes the text information required to 

publish the catalog. Volumes I and II are published semiannually 

(March and September) on CD-ROM. 

General Information On Training Activity Data (VOL I) 

includes several menus which list: LC/LS/DET/participating 

activities; a list of schools; information such as seasonal 

uniform changes, quarters and mess availability; and any 

other pertinent information relative to schools operated or 

utilized by the Navy. In some instances information common 

to a single geographical area, schools command, or other 

training complex may be grouped under the activity to which 

it pertains. 

Course Descriptions (VOL II) contains course information 

such as the CIN, location, course prerequisites, personnel 

reporting procedures, skill identifier for which training 

is applicable, along with purpose and scope. Courses not 

having regular convening dates are not shown. All courses 

are arranged in numerical sequence by CIN (disregarding the 

command identifier). 

6-7 

NAVEDTRA 135C


SECTION 2 - COUNCIL ON OCCUPATIONAL EDUCATION 

 

It is the Navy's goal to provide the opportunity for all 

personnel to learn and develop commensurate with personal 

abilities and aspirations that are aligned with the 

requirements of the naval service. To accomplish this, our 

learning organization leads in developing appropriate 

competencies in our Sailors chosen professional 

specialties. Accreditation is a valuable tool that helps 

the Navy realizes this fundamental tenet. 

 

 

 

 

Accreditation is the primary vehicle that ensures the 

Navy is on par with other learning organizations, 

within and outside of the military domain, publicly or 

privately operated. 

Agencies that conduct institutional accreditation are 

national or regional in scope, and consider the 

characteristics of the whole learning organization. 

NETC, in collaboration with the COE, a nationally 

recognized accrediting agency, requires all LCs and 

their respective LS’s/DET/Participating Activities to 

seek and maintain accredited status. The grant of an 

accredited status by COE reflects a long and laborious 

process. Enclosure (1) to NETCINST 1500.3 (series) 

outlines the primary component of the accreditation 

process. 

Reaffirmation of accreditation must occur from two to 

six years after initial accreditation or any 

subsequent reaffirmation decision. Figure 6.1 

illustrates the typical process flow in reaffirming 

accredited status. 

 

Responsibilities. LCs has the following responsibilities 

in the accreditation process. 

 

 

 

Designate an Accreditation Liaison Officer (ALO) in 

writing, by name, code, email, and commercial 

telephone number. Send a copy of the designation 

letter to the NETC Accreditation Program Manager 

(APM). 

Forward copies of all accreditation documents, 

including the Self-Study Report and applicable Lessons 

Learned, to the NETC APM. 

Submit the Annual Accreditation Report to COE on the 

date specified by COE (usually due in December). 

6-8 

NAVEDTRA 135C

Annual Accreditation Report can be accessed via the 

COE website: http://council.org/ar-tr/annualreports. 

Access is granted only to designate ALOs who have been 

issued user names and passwords by COE. 

Provide for the following expenses: 

• Any dues or fees for additional accreditation, 

regional or local, incurred voluntarily or beyond 

the required COE accreditation. 

• Travel costs for representing a LC at the 

required accreditation workshop within 6 to 18 

months prior to hosting the accreditation team 

visit. 

• Cost of producing and publishing the Self-Study 

Report. 

• Cost of providing administrative support to the 

COE visiting team. 

• Cost of hosting the COE visiting team beyond the 

costs paid by NETC. 

6-9 

NAVEDTRA 135C

REAFFIRMATION OF ACCREDITATION BY THE 

COUNCIL ON OCCUPATIONAL EDUCATION (COE) 

START 

* KEY METRIC 

Center notified that 

reaffirmation of accreditation 

is required? 

NO 

Center 

submitsannual 

report to COE * 

YES 

Center representative 

attends Self-Study workshop 

6-18 months prior to COE 

Team Visit * 

Conduct Accreditation 

requirements and Self-Study 

training for center Staff 

1) Designate Executive Committee Director 

2) Center Headquarters assigns Chair to each 

Accreditation Standard 

Commence Center Self- 

Study 9-12 months to 

scheduled reaffirmation date 

Center decides weather or not to assign a 

chairperson for each learning site 

Center submits request for 

Visiting Team 

Complete Self-Study 

NO 

Reffirmation of 

accreditation Self- 

Study completed? 

YES 

Center hosts preliminary 

Team Leader visit one month 

prior to visiting team arrival 

Self-Study document 

sent to COE and team 

Leader * 

Team Leader 

approves Self- 

Study? 

NO 

Correct discrepances and 

resubmit for approval 

YES 

Center hosts Visiting Team 

Team Leader submits report to 

COE Executive Director 

COE sends Team report to Center 

with findings and recommendations 

NO 

YES 

Standards met? 

Center requests 

Reaffirmation of Acceditation 

Actions taken to meet standards 

Review of request by COE 

COE Executive Committee 

action on reaffirmation 

Center appeal of decision Approved? END 

NO 

YES 

Figure 6.1 

6-10 

NAVEDTRA 135C

SECTION 3 - EVALUATION OF TRAINING COURSES AND OCCUPATIONAL 

EXPERIENCES FOR ACADEMIC CREDITS 


 

 

 

The Center for Adult Learning and Education Credentials 

(CALEC) of the ACE evaluates formal training courses that 

are 45 academic hours or longer and makes credit 

recommendations to civilian post secondary schools, 

colleges and universities in five possible areas: 

Vocational-Technical Certificate, Lower-Division 

Baccalaureate/Associate Degree, Upper-Division 

Baccalaureate Degree, and Graduate Degree. 

The ACE academic credit recommendations are published 

online in the Guide to the Evaluation of Educational 

Experiences in the Armed Services, commonly known as the 

ACE Guide. New courses and occupations are continually 

being evaluated by ACE, and these entries are added on a 

daily basis to the online version 

http://militaryguides.acenet.edu. The credit 

recommendations of the ACE are widely accepted by civilian 

Vocational-Technical (VO-Tech) schools, colleges, and 

universities in the granting of academic credit and VO-TECH 

qualification to personnel who have successfully completed 

evaluated training courses. 

Civilian educational institutions affiliated with the 

Service Members Opportunity College-Navy (SOCNAV) will 

accept the credit recommendations of ACE, if appropriate to 

the student's degree. Academic credit recommendations to 

Navy training courses are based on ACE evaluations of 

relevant course materials and on-site visits to the LS/DET 

or training activities, particularly for new or 

significantly revised courses. Relevant course materials 

include Program of Instruction (POI), the TCCD, and the 

CMS/MCS. NETCINST 1560.1 (series) provides samples of 

these course materials. 

3.2. Policy and Procedures 

 

NETC is responsible for ensuring the continuing evaluation 

of Navy training courses (Appendix I) and Navy ratings, and 

conducting policy liaison with other Navy claimants and 

ACE. NETC (N5) will coordinate course and rating 

evaluations requested by LCs and responses to requests by 

ACE for course information. NETC will establish policy, 

procedures, and responsibilities for the continuous 

evaluation of Navy training courses, service occupations 

6-11 

NAVEDTRA 135C

(ratings), and professional experiences through NETCINST 

1560.1 (series). Figure 6.2 illustrates a typical process 

flow in screening a training course for an ACE evaluation 

consideration. 

LCs is responsible for managing and overseeing the 

accreditation of courses and ratings within their domain. 

To this end, LCs shall assign a LSO as the ACE Program 

Manager. Duties include: 

 

 

 

 

 

Liaison with NETC (N52) and ACE staff members in 

managing the ACE program activities within the 

command. 

Submit copies of required documents of training 

courses and/or service occupations (i.e., ratings, 

NECs, specialty designators) to ACE needing 

evaluation. Electronic copies may be sent to: 

www.mileval@ace.nche.edu; hard copies may be sent to: 

ACE Military Programs, ATTN: POI Processing 

Department, One Dupont Circle NW, Suite 250, 

Washington, DC 20036. 

Coordinate with LSs/DET/Participating Activities and 

ACE staff members in planning and preparing for site 

visits, and determining status of applicable training 

courses and/or service occupations. Rating 

evaluations are typically conducted in conjunction 

with course evaluations at a LS/DET. 

Publish the official results of ACE evaluations of 

training courses an occupational experience within the 

command. 

Respond to Sailors’ inquiries concerning their 

training courses/occupational experiences academic 

credit recommendation under the LC/training activity 

cognizance. 

 

LS’s/DET’s are responsible to manage and administer the 

evaluation of training courses for which they are the CCMM. 

To this end, Sites shall assign a LSO as the ACE Program 

Coordinator. Duties include: 

 

Screen each training course for ACE evaluation 

eligibility and maintaining a record of ACE-reviewed 

training courses, including a list of those courses 

nearing their end-dates. Figure 6.2 describes the 

screening and documentation process. 

6-12 

NAVEDTRA 135C

Prepare necessary training course documents in support 

of the ACE process, as required. The enclosures on 

NETCINST 1560.1 (series) contain samples of necessary 

training course documents. 

Coordinate with the LC to request ACE evaluations of 

courses requiring evaluation. ACE will decide to 

evaluate courses administratively/remotely or through 

a site visit. 

Coordinate logistical, documentation and other needed 

support for the ACE evaluation team during the site 

visit to the LS/DET. 

Update the cognizant LC with the current training 

course information relevant to its accuracy on the ACE 

Guide, including its end-date status. 

Publish the official results of ACE evaluations of 

training courses and occupational experiences within 

the command. 

 

 

Requests for evaluation of courses containing classified 

information will be resolved on a case-by-ease basis by 

NETC, CCA, and Fleet commander. 

Reporting. ACE will furnish NETC with the following noncumulative 

reports every six months: 

 

 

 

A list of on-site evaluations completed during the 

past six months with results. 

A list of training courses (titles and course numbers) 

designated for evaluation. 

A list of acceptable training documents received from 

commands during the quarter. 

6-13 

NAVEDTRA 135C

Screening of Navy Training Courses for ACE Evaluation for 

Civilian Academic Credit Typical Process Flowchart 

START 

Course > 45 

Academic Hours 

in Length? 

No 

Yes 

Course contain 

classified 

material? 

Yes (See NETCINST 1560.1) 

No 

No 

Previously 

evaluated 

by ACE? 

Yes 

Is the course 

Deactivated? 

No 

Yes 

Create these documents: 

Training Course 

Control Document 

(TCCD) 

Course Master 

Schedule (CMS) 

Program of Instruction 

(POI) 

Course of Instruction falls into one 

or more of these categories: 

Course has been Revised, 

and/or 

Course is within six months 

of evaluation “end-date” or 

Course is beyond the 10-year 

evaluation window. 

Update these documents: 

Training Course Control Document (TCCD) 

Course Master Schedule (CMS) 

Program of Instruction (POI) 

Send course 

deactivation letter 

to ACE, copy to 

NETC N524 . 

ACE Coordinator will submit electronic 

copies of required course documents to 

the ACE, and assemble hard copies for 

the on-site review. 

END 

Figure 6.2 

6-14 

NAVEDTRA 135C

SECTION 4 - CONTRACT MANAGEMENT 

Navy contracts personnel to perform services when it is cost 

effective or when cutbacks in manpower authorizations make 

contracting for services a necessity. In the Navy training 

environment, contractor personnel may teach courses, develop 

curricula, maintain government equipment, including training 

devices, and perform administrative functions. Training 

managers who are responsible for courses using civilian 

contractors must understand the guidelines governing contracted 

services. 

4.1. Guidelines for Contractor Services 

 

Guidelines for acquiring and using contractor services are 

outlined generally in Federal Acquisition Regulation Part 

37 and are augmented by various DOD and Navy specific 

instructions. Personnel who deal with contractor-furnished 

services should be aware that they might need to consult 

these regulations when acquiring contract services or 

interacting with contractor personnel. Training Managers 

should also meet with the Contracting Officer's 

Representative (COR) who is responsible for monitoring the 

contract to discuss their specific contract-related duties 

and responsibilities. 

 

The Contracting Officer provides advice to the 

activity during the acquisition planning process, 

conducts the formal procurement action, and negotiates 

with contractors to obtain the services or products 

required by the Navy. Only the Contracting Officer 

has authority to enter into contracts on behalf of the 

Navy. The Contracting Officer is the activity’s agent 

for procuring the required services or product. 

Normally, the Contracting Officer also retains 

ultimate responsibility for ensuring that the 

contractor performs per the requirements of the 

contract. Authority to make changes to the scope, 

cost, or terms and conditions of the contract also 

rests with the Contracting Officer. The Contracting 

Officer is also responsible for determining the 

contract type (e.g., firm-fixed price, cost, etc.) 

although the requiring activity should indicate its 

preference as to the type that is the most cost 

efficient for the services it requires. 

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NAVEDTRA 135C

Contracting Officers located at the Fleet and 

Industrial Supply Center Detachment in Philadelphia, 

PA and Naval Air Warfare Training Systems Division, 

Orlando, acquire most NETC training-related, 

contractor-furnished services. The activity should 

develop and prepare its SOW for required services in 

close coordination with the Contracting Officer. This 

is necessary to ensure that all elements of the 

required services and all conditions under which the 

services will be provided are adequately addressed in 

any resulting contract. 

4.2. Role of the COR 

 

 

The COR is nominated in writing by the CO of the training 

activity and appointed by the Contracting Officer. The COR 

acts as the technical liaison between the contractor and 

Contracting Officer. It is essential that training sites, 

where products and services are contracted for, have a COR 

to act as the eyes and ears of the Contracting Officer. 

The COR monitors contractor performance, provides feedback 

as necessary, provides technical guidance to the 

contractor, and acts as liaison between the contractor and 

the activity and between the activity and Contracting 

Officer. The COR may also accept or provide 

recommendations concerning acceptance of the services or 

final product. The COR must be technically knowledgeable 

of the services and/or materials being purchased. The COR 

provides technical interface between the Navy and the 

contractor and furnishes technical instructions to the 

contractor. These instructions may include: 

 

 

Technical advice/recommendations/clarifications of 

specific details relating to technical aspects of 

contract requirements milestones to be met within the 

general terms of the contract or specific subtasks of 

the contract. 

Any other interface of a technical nature necessary 

for the contractor to perform the work specified in 

the contract or order. 

 

While the COR fulfills necessary liaison and quality 

assurance functions, the COR does NOT have the authority to 

take any action, either directly or indirectly, that could 

change the cost, scope, quantity, quality, delivery 

schedule, labor mix, or other terms and conditions of the 

6-16 

NAVEDTRA 135C

contract. Only the Contracting Officer may make such 

changes. COR duties may not be delegated. 

4.3. Alternate Contracting Officer's Representative (ACOR). 

The ACOR is the alternate government official nominated by the 

CO and appointed in writing by the Contracting Officer and 

designated in the contract. The ACOR provides technical 

direction/clarification only in the absence of the COR. 

4.4. Role of Technical Assistants. The COR is aided in quality 

assurance by training managers who fulfill technical assistant 

functions. Normally, training managers are designated in 

writing by the department head as technical assistants for 

specific courses or pieces of equipment. 

 

Technical Assistants 

 

 

 

Direct and evaluate the work performance of the 

contractor’s instructor/technician staff. 

Assist the site manager in contract management. 

The contractor determines staffing, not the 

government, based on the job requirements listed in 

the contract. 

4.5. Communication with the Contractor 

 

 

The COR communicates directly with the training managers 

and with the contractor site manager on matters pertaining 

to the contract. Informally, training managers may 

communicate on a daily basis with the contractor's 

supervisors, but they may not communicate with the 

contractor's non-supervisory personnel on matters 

pertaining to the contract or their work performance. For 

example, curriculum maintenance requirements or problems 

such as an instructor's failure to dress per standards 

outlined in the contract may be discussed with the 

contractor's supervisors but not with the contractor's nonsupervisory 

personnel. It should be noted that while 

communication between training managers and the 

contractor's supervisory personnel is allowed, all official 

communications between the government and the contractor 

must go through the COR to the contractor site manager. 

The COR will coordinate, as necessary, with the Contracting 

Officer. 

Evaluation of the Contractor’s Performance. Training 

managers must also be familiar with the contractor 

requirements. They may evaluate the contractor's 

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NAVEDTRA 135C

performance only in terms of the finished product (delivery 

of the services outlined in the contract). It is important 

that the contract clearly define the job the contractor is 

expected to perform, as the Navy must accept or reject the 

finished product or service solely on the basis of whether 

the product or service meets the contract specifications. 

Contractor's Job Requirements. Job requirements for a 

contractor are listed in the general job requirements 

section or in the Statement of Work. When a contract is 

necessary, it is critical that all requirements pertaining 

to the performance of the contract be spelled out in the 

contract. For example, if contract instructors are 

expected to serve as members of ARBs, this must be listed 

in the contract. If it is not, neither the COR nor a 

training manager may require the contract instructor to 

serve as members of ARBs without first requesting and 

receiving modification to the contract. Because 

modifications to contracts are time consuming, it is wise 

to ensure that the initial contract contains a complete 

list of job requirements. 

Direction and Supervision of Contract Employees. Under the 

laws governing contractor-furnished services, training 

managers may not direct how the contractor's employees 

perform their jobs, nor may they directly or indirectly 

supervise their performance. Directing and supervising 

contractor personnel is the responsibility of the 

contractor. If the training manager directs or supervises 

contractor personnel, then the contract may be perceived as 

a contract for personal services. Contracts for personal 

services are permitted only when specifically authorized by 

statute. If the government needs services that are 

directed and supervised by military personnel, the 

government must employ the personnel directly, per Civil 

Service laws that govern civilian hiring practices. 

Questions regarding what may constitute personal services 

or direct supervision should be directed to the Contracting 

Officer or to your activity's legal officer. 

Evaluating Finished Products versus Personal Services. The 

following examples are provided to clarify the difference 

between a finished product and a personal services 

contract. 

 

If the Navy contracted for cooks to work in its 

galleys, a Navy contract monitor could order a steak 

medium rare and accept or reject the steak when it was 

served. Acceptance or rejection of the steak would be 

in compliance with a finished product contract. 

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NAVEDTRA 135C

However, if the Navy contract monitor tries to ensure 

that the steak was cooked to satisfaction by going 

into the galley; looking over the cook's shoulder; 

telling the cook when to turn the steak and how to 

season it, the contract monitor would be violating the 

terms of the contract by directly supervising the 

cook. Direct supervision of the cook would change the 

conditions of the contract from a finished product to 

a contract for personal services. 

Just as the contract monitor for galley operations 

must evaluate based on the finished product, so too 

must training managers. 

Training managers with oversight responsibilities for 

instructional services contracts must evaluate the 

quality of instruction without crossing the personal 

services threshold. The following provides guidance 

on how this may be accomplished. 

The training managers or their representative should 

evaluate all contract instructors at least annually. 

Annual instructor evaluations should be addressed in 

the contract. The training manager must communicate 

an evaluation of the effectiveness of the training to 

the COR. The COR provides feedback to the contractor 

site manager. In performing oversight 

responsibilities, a training manager may: 

• Evaluate classroom and laboratory instruction. 

Training managers will use checklists contained 

in this manual when evaluating contract 

instructors. 

• Monitor students-academic progress. 

• Monitor attrition/set back data for assigned 

courses. 

• Sit in a classroom. 

• Observe a contract instructor teaching. 

• Write an evaluation. 

 

Training managers should not: 

• Personally critique the contract instructor on 

the evaluation. 

• Perform supervisory functions such as directing 

the instructor on how to personalize the lesson 

plan. 

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NAVEDTRA 135C

4.6. Firm-Fixed Price Contracts 

 

Most Navy contracts for training related services are firmfixed 

price contracts. 

 

 

 

 

 

 

This type of contract specifies a fixed price that the 

contractor will receive for items/services listed in 

the contract. A firm-fixed price requirements type 

contract for instructional services specifies class 

unit prices for the courses covered in the contract 

based on the COR's written request to the contracting 

officer. 

Once approved, the contracting officer orders the 

number of classes for each course into the contract 

through the use of delivery orders. 

Delivery orders are normally issued monthly. 

Delivery orders should list the classes to be taught 

by the contractor and the dates that the classes are 

to be convened and completed. When the contracting 

officer issues a delivery order to the contractor, 

this constitutes an order for services and also an 

agreement to pay for the services. 

Because the contractor must staff to meet the delivery 

order requirements, the government may have to pay the 

contractor for all classes listed on the delivery 

order, even if those classes are not taught. 

A class or classes may be canceled before or after the 

convening date; however, the contracting officer may 

be required to negotiate a settlement with the 

contractor for costs incurred. It is imperative that 

the COR advise the contracting officer of any such 

class cancellations as soon as possible to defray any 

costs incurred by the contract. 

 

Firm-fixed price requirements type contracts for 

instructional services place a large responsibility on 

training managers to ensure that the information on 

delivery orders is correct. The responsibility starts when 

the class schedules are originally prepared and approved 

for entry into CeTARS. If the class schedule is NOT based 

on the number of students to be trained and class size 

requirements, the Navy could spend money needlessly. 

Example: If 100 students are to be trained in the welding 

course in the next FY and the class size is limited to 10 

students, the training manager should ensure that 10 

classes of the welding course are scheduled for the next 

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NAVEDTRA 135C

FY. If 12 classes were scheduled, the Navy would have to 

pay for two extra classes at the welding course unit price 

even though only 100 students were trained. 

 

Since CORs normally prepare the request for instructional 

services delivery orders based on the information in 

CeTARS, training managers are usually required to review 

the request before it is submitted to the contracting 

officer for issuance of a delivery order. Training 

managers must not only verify the number of classes that 

must be taught in a given month, but they must also verify 

class convening and graduation dates. 

If in the example above, the error of the two extra classes 

was caught and appropriate changes were made before the 

contractor received the delivery orders, the Navy would not 

have to pay for the two additional classes. However, since 

the 12 classes were scheduled and listed in CeTARS, 

deleting two classes could create problems for the detailer 

and for any students who had planned to attend the 

cancelled classes. 

4.7. Firm-Fixed Price Level of Effort Contracts. As previously 

stated most Navy contracts for training-related services are 

firm-fixed price contracts. 

 

 

 

 

 

 

This type of contract specifies a fixed price that the 

contractor will receive for a set amount of effort or 

delivery of a certain service as required by the contract. 

A firm-fixed price level of effort type contract for 

instructional services identifies the number of classes to 

be convened for each contract year. The contractor must 

provide sufficient effort (instructors) to instruct the 

classes. 

Delivery orders are not issued with this type of contract; 

therefore funding is provided on the basic contract. The 

contract is divided into and priced by functional areas. 

Cost estimates based on classes specified in each 

functional area of the contract 

Accurate projections of class convening are critical for 

this type contract. 

Significant changes in class convening are requiring 

contract modifications. 

The government will periodically review the level of 

effort. If the level of effort reflects increases or 

decreases in any area that is consistent over at least a 

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NAVEDTRA 135C

three-month period, the level of effort ceiling may be 

adjusted based on a bilateral agreement between the 

government and the contractor. 

The contract price will then be adjusted either up or down 

for the functional area affected. 

4.8. Contractor's Required Adherence to Directives. While 

contractor personnel do not directly work for the Navy, they 

must follow applicable directives pertaining to Navy training 

and to the training site where they work. The directives should 

be and are normally listed in the contract and are provided to 

the contractor by the COR. This required adherence to 

directives ensures that instruction provided by contract 

instructors is consistent with Navy policy. 

4.9. New Contract for Curriculum Development. It is the 

responsibility of Navy and contract instructors to perform 

routine curriculum maintenance. This includes course 

surveillance and implementing interim changes to existing 

instructional materials. Curriculum changes, technical changes 

and revisions or new development are all classified as 

curriculum development for contracting purposes. When in-house 

resources are limited or the Navy desires outside assistance, 

curriculum development can be accomplished through the 

negotiation and award of a new contract. 

 

 

Requesting a Curriculum Development Contract. Within the 

DOD, a systems approach to training will be used to guide 

the development of training. Careful planning and 

effective communications are the keys to a successful 

training program. A systematic and orderly planning 

process must be followed to ensure that decisions are made 

in a timely and cost-effective manner. Effective 

communication between the contracting, developing, 

training, and supporting elements is essential to the 

planning process and to ensuring that the product complies 

with current curriculum development standards. The 

contracting and training activities must communicate 

effectively to clarify responsibilities, create a plan of 

action, and establish milestones for carrying out required 

actions. The plan of action and milestones will enable 

each organization to manage the appropriate "who," "what," 

"when," and "where" aspects of the training requirement and 

to assess progress in meeting required milestones. 

Statement of Work for Curriculum Development 

Contract/Purchase Orders 

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NAVEDTRA 135C

When requesting a curriculum development contract, 

every task and all products must be fully explained 

with the context of the statement of work (SOW). The 

requiring activity prepares a SOW specifying the 

requirements of the task and provides an independent 

government estimate that indicates work-months and/or 

work-hours including the cost required to complete the 

task. Prior to submitting the SOW, the SOW and 

accompanying Contract Requirements Review Board letter 

must be submitted to NETC for review by the Contract 

Requirements Review Board. Once approved, the 

activity must also ensure that funds are available and 

that the appropriate funding document is prepared to 

accompany the SOW and other documents. The entire 

package is submitted to the supporting contracting 

office via the appropriate chain of command. The 

contracting office will then prepare and distribute 

the solicitation. 

The SOW describes the elements of curriculum 

development in terms of the deliverables, their 

development sequence, review and approval steps, 

implementation, and validation in support of existing 

courses or development of new courses. Each 

curriculum development project has unique 

requirements. Some may be complex and others may be 

relatively simple. 

Each SOW should address the areas below: 

• Background. The background paragraph should 

identify the title of the course requiring 

curriculum development, the activity requiring 

the services and its location. It may also 

include a brief statement regarding the objective 

of the course or any other pertinent information. 

• Scope. In this paragraph, training managers must 

explain in general terms what the contractor is 

required to do. 

• Applicable Documents. NETC curriculum 

development documents with supporting 

instructions that they reference shall form the 

basis for the SOW. Other documents, 

instructions, manuals, and handbooks may apply as 

the scope of the project dictates. All 

references shall be listed in this paragraph. 

The government will provide all government 

furnished information, government furnished 

equipment, and government furnished facilities if 

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NAVEDTRA 135C

applicable to the contractor within the 

timeframes as specified in the SOW. 

• Contract Data Requirements List (CDRL). The 

government shall provide a list of contract data 

requirements that are authorized for the 

acquisition. Data item deliveries are key 

factors in demonstrating successful performance 

under the contract. 

• Technical Requirements. The contractor shall 

provide qualified/experienced personnel for 

curriculum development. All specific 

qualifications for personnel shall be listed in 

this paragraph. All deliverables will be 

developed per directives and instructions current 

when the delivery order is issued as listed in 

the previous section. 

 

Training Material Development. A systematic approach to 

training shall be used to develop training materials. The 

systems approach proceeds from an analysis of job task to a 

selection of tasks to be trained, the identification of 

skills and knowledge required to support those tasks, the 

development of objectives, the design and development of 

training materials, the implementation of courses, and the 

evaluation of courses and course materials. Since several 

curriculum development standards are in use, procedures to 

be followed will be specified in the contract or delivery 

order. The SOW/delivery order may or may not include all 

the processes involved in the systematic approach. List 

all that apply. 

 

 

 

Analyze. An analysis of the job shall be done to 

inventory tasks, which must be performed to determine 

the specific skills and knowledge required for each 

task. Deliverables may include, but are not limited 

to Course Training Task List (CTTL), PPP, or TPP. 

Design. Involves the conversion of tasks into 

objectives, the determination of test items, the 

sequencing of the information taught, and the 

selection of the media required to support the 

training. Deliverables may include, but are not 

limited to Manpower Personnel Training Analysis 

Report, Curriculum Outline, Course Master 

Schedule/Master Course Schedule, and Training Course 

Control Document. 

Develop. Involves writing learning activities and 

developing materials, which will be used by 

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NAVEDTRA 135C

instructors and students to acquire the required 

knowledge and skills. 

Deliver. Deliverables may include but are not limited 

to: Course Learning/Terminal Objectives, Topic 

Outline, Topic Learning, Enabling Objectives, 

Instructor Guide/Lesson Plan, Student/Trainee Guide, 

Tests, Instructional Media Materials, and/or Master 

Materials List/Resource Requirements List. 

Validate. Validation is used to evaluate the 

effectiveness of new or revised materials. The 

Government will specify the validation process, 

conducting a pilot, student selection, etc. 

Implement. Incorporate the curriculum changes or 

revisions and/or conduct the new course of 

instruction, if applicable. 

Presentation. Shall be to the target student 

population as defined by the Government. 

Collect. Collect Data on Student Achievement 

Sufficient data shall be collected for analysis of 

student achievement. The Government will specify 

forms and content of data to be obtained. 

Evaluate. During and after training, the requiring 

activity and the developing activity shall evaluate 

the training materials for accuracy and effectiveness 

(usually a single activity will be both the requiring 

and the developing activity.) Discrepancies shall be 

corrected by the contractor via the COR. Types of 

evaluation may include, but are not limited to, 

training effectiveness, training capabilities, 

learning objectives, training materials, and/or tests. 

Quality Assurance. Training materials shall be 

reviewed, evaluated, and corrected to ensure the scope 

and content are as defined by the delivery order/SOW. 

Although the requiring activity will perform reviews 

of the data items, the developing activity has the 

responsibility to ensure that the product is correct 

and usable. 

Technical Documentation. Technical manuals and other 

formal documentation shall be the prime source of 

information for the development of training materials. 

Hazard Awareness. Safety precautions shall be 

included in every training program. The materials 

developed shall emphasize each person's responsibility 

for the prevention of accidents. Actual hazardous 

conditions, accompanied by the possible consequence of 

each, shall be delineated. NETCINST 5100.1 (series) 

and related instructions shall define the 

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NAVEDTRA 135C

incorporation of training safety into curriculum 

development deliverables. 

 

Contracting for Curriculum Development Under Existing 

Instructor Services Contracts. Curriculum development 

products are deliverables and may be ordered on a delivery 

order. Navy instructor services contracts may have a 

special contract line item (CLIN) for curriculum 

development that is priced by either work-month or workhour. 

Training managers should consult with the COR 

regarding the appropriate procedures for acquiring 

curriculum development services under an existing CLIN. 

However, like requesting a new contract, before a delivery 

order can be issued, a SOW must be developed that addresses 

the requirements outlines in paragraph 3b. 

4.10. Contract Administration/Surveillance. The COR shall 

monitor the contractor's performance and progress under the 

contract. In performing contract surveillance duties, the COR 

should exercise extreme care to ensure that his/her efforts do 

not cross the line of personal services. The COR must be able 

to distinguish between surveillance (which is proper and 

necessary) and supervision (which is not permitted). 

Surveillance becomes supervision when a COR goes beyond 

enforcing the terms of the contract. If the contractor is 

directed to perform the contract services in a specific manner, 

the line is being crossed. In such a situation, the COR's 

actions may be perceived as equivalent to using the contractor's 

personnel as if they were government employees, thus 

transforming the contract into one for personal services. The 

COR shall monitor the contractor's performance to see that 

inefficient or wasteful methods are not being used. If such 

practices are observed, the COR is responsible for taking 

reasonable and timely action to alert the contractor and 

Contracting Officer to the situation. 


SECTION 5 - INFORMATION ASSURANCE SYSTEMS 

 

Information Assurance (IA) systems are valuable tools for 

the training manager. IA systems are currently used in a 

variety of ways, including: 

 

 

 

Tracking Student Flow 

Evaluation Programs 

Data Warehousing 

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NAVEDTRA 135C

Scheduling (Daily & Annually) 

Automated Instructor Computations 

 

CeTARS schoolhouse. CeTARS schoolhouse is a training 

management system which provides a wide range of support 

for the administration of day-to-day training functions. 

Major functions include personnel management, course/class 

management, maintenance of training records and statistics, 

student testing and resources, and technical publication 

management. CeTARS schoolhouse operates in a client/server 

over LAN and WAN (NETMSN) providing real time and near real 

time access to personnel, student, and course information 

for the NAVETRACOM. Limited CeTARS schoolhouse 

functionality is also available on the internet. CeTARS 

schoolhouse on the Internet provides real time or near real 

time access to student and course schedule information. 

CeTARS schoolhouse program management is under the 

cognizance of the NETC. IA system management and central 

design agency functions are provided by NETPDTC. 

5.2. Personnel (PERS) 

 

Collect and maintain staff and student personnel data 

including, but not limited to: 

 

 

 

 

 

 

Administrative and personnel related data 

Career counseling information 

Next of kin and family information 

Non military education, training, and qualifications 

history 

Security clearance information 

BSC/Manpower information 

NOTE: Ensure that the student Privacy Information is 

protected per NETCINST 5211.2 (series). 

 

Support personnel management functions for the following 

purposes: 

 

 

 

 

 

 

 

Manage personnel leave request/approval. 

Track personnel General Military Training (GMT). 

Track room and bunk assignments. 

Maintain duty section information. 

Create mailing labels. 

Maintain database of instructor certifications. 

Track instructor certifications by course and training 

event, including evaluation and recertification. 

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NAVEDTRA 135C

Maintain a database to identify and track staff and 

student certifications. 

Maintain locator and command visitor information. 

Generate standard reports. 

 

Student Training Management(STM) 

 

Provide student allocation support for formal training 

courses through reservation scheduling and management 

of named, no-name, sit-in, group, stand-by, package 

and pipeline seats. 

• Provide prerequisite prescreening with waiver 

capability. 

NOTE: Waivers to course pre-requisites will only 

grant by the CCA/CCMM. Document all waivers 

in the student record by STM. Careful 

consideration must be taken for all waiver 

requests as this may affect drop rate and 

attrition. 

• Utilize fair share constraints that will be 

adjustable by the user. 

• Generate reports/rosters that display Reservation 

Status and No Show activity. 

• Allow tracking of class student loads and 

reservation intonation. 

• Forward/receive reservation information with the 

Navy Training. 

• Navy Training Reservation System (NTRS). 

 

Provide the CeTARS data management support as follows: 

• Collect specific CeTARS related training events 

on students. 

• Provide real-time student status. 

• Allow users to correct data submitted to CeTARS. 

 

Classroom Support Management (CSM) 

 

Provide classroom support by providing storage and 

retrieval of test items automated test scoring and 

tests analysis, and maintenance of data validation 

tables. Provide test management support as follows: 

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NAVEDTRA 135C

• Create test items per the appropriate 

Instructional Systems Development (ISD) 

standards. 

• Establish relationships between test items, 

objectives, and references. 

• Generate tests using individual question 

selection for a specified difficulty/knowledge 

level and/or training objective statement (TOS) 

level. Test questions may be true false, 

multiple choice, matching, completion, or essay. 

• Electronically score tests and post student 

grades. 

 

 

 

 

 

 

 

Provide a means to generate student grade and test 

critique reports. 

Provide curriculum performance analysis data. 

Maintain historical records of student performance. 

Provide a means to produce a set of survey questions 

to be used for student critiques/surveys and to 

evaluate student critiques/surveys. 

Provide for test question transfer between CeTARS 

schoolhouse activities. 

Interface with Authoring Instructional Materials II 

(AIM II). Allows for automated upload of answer keys 

for tests generated by AIM II. Answer sheets can be 

scanned in CeTARS schoolhouse using the normal 

screening process. 

Provide for classified test questions and tests. 

NOTE: The Classified Exam Generator (CEG) Module runs 

on a stand-alone PC. The test answer key is entered 

into the CSM subsystem in CeTARS schoolhouse so answer 

sheets can be scanned using the normal CeTARS 

schoolhouse scanning process. 

• Create test items per the appropriate ISD 

standards. 

• Provide graphics and spell check support. 

• Generate and print tests. 

 

Class Event and Resource Scheduling (CERS). Provide 

scheduling management for class related resources and for 

controlling training resource configurations. 

 

 

Create and maintain standard resource configurations. 

Determine the classrooms, labs, and training devices 

needed by the configurations and class-training 

schedule. 

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NAVEDTRA 135C

Provide a detailed list of class schedules. 

Determine time and places resources are needed. 

Provide a means to create, modify, delete, and 

maintain the Master Course Schedule by topics/events. 

• Approve course and class schedules. 

• Provide for course schedule transfers between 

schoolhouses. 

• Identify scheduling conflicts. 

 

Provide Master Material List 

• Create listing of technical library resources 

needed to teach a class. 

• Provide capability to check publication and 

equipment resources for availability. 

 

Publication and Equipment Management (PEM) 

 

Provide capability to maintain records of training 

equipment, publications, and other training materials. 

• Provide issue stations and controlled procedures 

for issuing training materials to approved 

borrowers and moving material/equipment between 

issue stations and approved borrowers. 

• Tracking and requisitioning of spares. 

 

 

Provide capability to facilitate handling, 

accountability, and inventory maintenance of 

publications, visual information materials, training 

aids, plant property, and calibration requirements. 

Provide inventory capability using fixed and portable 

bar code readers. 

 

Utilities (UTIL) 

 

Provide users the capability to perform various 

functions to support site management of CeTARS 

schoolhouse. 

• Provide management and maintenance of activity 

configurations. 

• Provide standardized menu structure, menu role 

maintenance, and controlled access to data. 

• Manage UTIL and other CeTARS schoolhouse 

subsystems data validation tables. 

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NAVEDTRA 135C

Provide automated User Feedback Reporting and 

Enhancement Requests tracking capability. 

• Enable management of feedback reports and 

enhancement requests progress and status. 

• Record/track feedback reports and enhancement 

requests. 

• Provide descriptions, comments, and status 

maintenance. 

 

Produce long and short feedback reports. 

5.3. Navy Training Management & Planning System (NTMPS) 

 

 

NTMPS is a comprehensive decision support system for 

Manpower, Personnel, and Training (MPT) managers at all 

echelons. NTMPS integrates MPT information from existing 

systems and projects training throughput and related 

resource requirements for 20 years out. It also provides 

detailed personnel training histories and Navy training 

requirements/status. 

NTMPS is operate by the end user and provides both standard 

and ad hoc reports tailored to specific user requirements. 

NTMPS is a data warehousing system that extracts data from 

numerous sources such as, CeTARS, Total Force Manpower 

(TFMMS), HPRR, and Enlisted Master File. Contact NETC CIO 

for additional information on NTMPS. 

SECTION 6 - SECURITY REQUIREMENTS 

6.1. Introduction. To support existing training courses, the 

training manager may be responsible for four different areas of 

security. 

6.2. Test Security. Test security, a long-standing procedure 

established to eliminate the compromise of testing material. 

Refer to Section 2 of Chapter 5, and Appendix C for guidance on 

testing security. 

6.3. Information Assurance (IA) Security 

 

 

IA security has become an issue at the training activities 

since the personal computer (PC) introduction use. 

Frequently the curriculum materials are revised using PCs. 

This, while proving to be an effective use of time, may 

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NAVEDTRA 135C

produce problems with the introduction of material into the 

curriculum that has not been through the approval chain. 

Refer to Chapter 4 for guidance on how to establish a 

change process. 

IA security awareness training is available from the Navy 

Knowledge Online (NKO) website at www.nko.navy.mil. 

OPNAVINST 5239.1 (series) provides an overview of the IA 

security program requirements. SECNAV M-5510.36, 

Department of the Navy Information Security Program, also 

contains guidance on IA security. 

Non-ILE delivered content must use an IA compliant delivery 

mechanism, and appropriate accreditation documentation must 

be provided to NETC before acceptance, delivery, and 

sustainment by NETC. 

6.4. Classified Materials Security 

 

 

 

The classified material control program established by 

SECNAV M-5510.36 affects only those courses of instruction 

having classified curriculum material or equipment. 

Classified curriculum material custody, handling, marking, 

reproduction, and destruction are of prime concern to 

course training managers. 

Security reviews by the activity as per SECNAV M-5510.36 

(Security Inspection Checklist). 

6.5. Physical Security. Physical security requirements are 

established and outlined in OPNAVINST 5530.14 (series), Navy 

Physical Security and Law Enforcement Program. 

SECTION 7 - SAFETY REQUIREMENTS 

 

Safety and safety training are both integral parts of the 

training activity's mission for quality training. A safe 

environment must be maintained, both within the courses and 

around the command. The staff and students both must make 

safety a part of their lives; therefore, training is a 

must. Safety requirements change rapidly. Because of this 

dynamic nature, detailed guidance in this manual will not 

be provided. Training managers should be familiar with the 

following instructions: 

 

OPNAVINST 5100.23 (series), Navy Occupational Safety 

and Health (NAVOSH) Manual, contains responsibilities 

for Safety and Occupational Health (SOH) Manager as 

well as NAVOSH training requirements. Chapter 14 

6-32 

NAVEDTRA 135C

contains requirements for investigating and reporting 

formal training mishaps and near misses. 

OPNAVINST 1500.75 (series), Safety Policy and 

Procedures for Conducting High-Risk Training, 

promulgates definitions, policy, and procedures for 

Drop on Request (DOR), Training Time Out (TTO), and 

Emergency Action Plans. Delineates responsibilities 

for LC/LS/DET/participating activities, NETC, Naval 

Safety Center, COs and OIC's of naval activities, 

CCA's, TYCOMS, and Training Safety Officers in 

relation to high risk training. 

NETCINST 5100.1 (series), Occupational Safety and 

Health, Training Safety, and Firefighting Training 

Qualification Programs, promulgates the policies, 

procedures, and responsibilities for the training 

safety program. 

 

 

Training managers will use the format contained in NETCINST 

5100.1 (series) for reporting training injuries and 

illnesses. This format may also be used for the quarterly 

consolidated summary report for illnesses and injuries. 

Training safety reviews of high-risk courses are conducted 

on a scheduled basis by TPEB. Training is evaluated during 

normal class hours using normal equipment configuration of 

technical training equipment (TTE). Training records and 

curriculum documentation are reviewed. Upon completion, a 

detailed outbrief and discussion of the evaluation is given 

to the Commanding Officer. A copy of the evaluation is 

also provided. 

SUMMARY 

Chapter 8 contains guidelines and procedures relevant to support 

functions. Safety is an ever-present concern of everyone. Many 

of the responsibilities and guidelines for ensuring safe 

training environments are integrated throughout this manual 

while the policy is contained in other instructions. The matrix 

that follows uses the information contained in both the NAVEDTRA 

135 (series) and NETCINST 5100.1 (series). In some cases both 

references will be cited. 

6-33 

NAVEDTRA 135C

Table 6-1 - Security Matrix 

POLICY/GUIDELINES/PROCEDURES RESPONSIBILITY INST 

Ensure safety requirements 

identified in OPNAVINST 5100.23 and 

5100.19 (series), PQS, technical 

manuals, NATOPS manuals, and all 

other sources of documentation are 

included in the curricula. 

Standardize curricula, including 

safety, when courses are taught at 

more than one site. 

Recommend changes to the list of 

high-risk courses as required. 

Analyze formal training mishap 

statistics for all training 

courses, and modify curricula as 

needed based on the results. 

Approve Core Unique Instructor 

Training Programs. 

Develop Site Augment Plan for highrisk 

courses with unique training 

situations. Submit negative report 

as required. 

Ensure student physical 

qualifications are completed prior 

to beginning training. 

Personal involvement in actual 

training conducted to a level 

necessary to ensure safety 

standards are in place and 

functional. 

Ensure all students attending highrisk 

courses are briefed on TTO 

procedures. 

Designate a Training Safety 

Officer. 

Report all training-related 

mishaps/injuries, as per OPNAV 

5100.23 (series), and forward 

copies of the OPNAV Safety Report 

to TPEB. 

Conduct periodic inspections of 

training equipment and facilities. 

Maintain and analyze reports of 

training-related mishaps/injuries. 

Appropriate 

NETC command 

and/or CCA 

5100.1 

CCA 5100.1 

CCA 5100.1 

CCA 

CCMM 

NETC/CCA 

Participating 

Activity 

5100.1 

LC CO 5100.1 

CO 5100.1 

CO 5100.1 

CO 5100.1 

CO 5100.1 

CO 5100.1 

CO 5100.1 

6-34 

NAVEDTRA 135C


Ensure all instructors and 

supervisory personnel assigned to 

high-risk training courses are CO 5100.1 

appropriately screened prior to 

assuming their duties. 

Establish procedures to ensure 

changes in student medical status 

are reported to instructional 

personnel with an indication of 

CO 5100.1 

student’s ability to perform the 

duties assigned. 

Ensure training managers, course 

supervisors, instructors, and 

curriculum managers complete 

introductory and specialized 

CO 

training that focuses on the 

identification and awareness of a 

safe and healthy work environment. 

Ensure supervisory personnel 

complete training to develop the 

skills needed to manage the NAVOSH 

CO 

program at the work unit level. 

Designate person(s) responsible for 

ensuring that NAVOSH training CO 

requirements are carried out. 

Establish a preventative 

maintenance system (PMS) for all CO 5100.1 

training equipment and devices. 

Ensure Emergency Action Plan is 

developed and maintained for all CO/OIC 5100.1 

high-risk courses. 

Review all critiques that address 

safety issues. 

CO/OIC 

Support and participate in annual 

Safety Reviews. 

CO/OIC 5100.1 

Distribute Core Unique Instructor 

Training materials to participating CCMM 

sites. 

Ensure Drop on Request (DOR) 

procedures are included in all 

high-risk voluntary courses, and 

that DOR is properly explained 

prior to training. 

CCMM 5100.1 

6-35 

NAVEDTRA 135C


Include Training Time Out (TTO) 

procedures in all high-risk course 

curricula and ensure the procedures CCMM 5100.1 

are properly explained prior to 

each high-risk evolution. 

Standardize TTO procedures to 

conform with Fleet indicators of CCMM 5100.1 

distress where feasible. 

Include in curricula, lessons 

learned and safety precautions as 

determined by safety directives and 

CCMM 5100.1 

prior mishap experience. 

Identify course prerequisites that 

certify the candidate for training 

and reflect physical, academic, and 

CCMM 5100.1 

performance standards. 

Delete all high-risk training 

exercises determined to be nonessential 

for attainment of course 

CCMM 5100.1 

objectives or for graduation. 

Develop Core Unique Instructor 

Training. 

CCMM 

Analyze student critique 

information to identify potential CO CS 5100.1 

safety problems. 

Review Emergency Action Plan on a 

monthly basis. 

CS 5100.1 

Document completion of safety 

training for instructors. 

CS 

Ensure all students are briefed on 

COR provisions for students 

attending high-risk voluntary 

CS 5100.1 

courses. 

Conduct quarterly Emergency Action 

CS 5100.1 

Plan walk-through. 

Conduct interviews with students 

requesting DOR. 

Ensure instructors in high-risk 

courses are inform if a student’s 

is set back due to medical problems 

that could cause future problems. 

Training 

Department 

Training 

Department 

5100.1 

5100.1 

6-36 

NAVEDTRA 135C


Ensure a sufficient number of highrisk 

instructional personnel 

successfully complete first aid and 

CPR qualifications and maintain 

qualification while assigned to 

high-risk instructional duties. 

Ensure all students and 

instructional personnel receive 

safety indoctrination training 

relative to the course prior to the 

start of training. 

Summarize safety review results as 

a TQI input. 

Ensure safety requirements are 

included in the curricula. 

Schedule annual Safety Reviews 

Be familiar with the objectives and 

evolutions of high-risk course. 

Observe high-risk training and 

assess compliance with approved 

training procedures and emergency 

procedures. 

Ensure safety standdowns are 

scheduled and conducted annually 

and results are record. 

Make recommendations to the CO on 

changes required in the safety 

program. 

Schedule quarterly walk-through of 

the Emergency Action Plan and make 

recommendations tor improvement 

required. 

Ensure Emergency Action Plan is 

exercised annually. 

Investigate all training-related 

mishaps/injuries. 

Conduct safety stand downs at least 

annually. 

Training Dept 

Training Dept 

LSO 

LSO Training 

Department 

LSO 

LSO 

Training Safety 

Officer 


Officer 


Officer 


Officer 


Officer 


Officer 

CO Training 

Safety Officer 

CO Medical 

personnel 

5100.1 

OPNAV 

5100.23 

5100.1 

5100.1 

5100.1 

5100.1 

5100.1 

5100.1 

5100.1 

5100.1 

5100.1 

6-37 

NAVEDTRA 135C

APPENDIX A 

IN-SERVICE TRAINING 

A-1 

NAVEDTRA 135C

Purpose 

The IS Training Program is conducted to satisfy staff training 

requirements. It provides essential technical and instructional 

technique information to personnel assigned to training 

management, instructional, or instructional support duties. 

This training is unique to the academic environment. 

Discussion 

 

 

 

 

IS training will be scheduled by the LSO. Training is a 

primary duty and shall be attended except when precluded by 

actual instructional duties. 

Attendance to IS training is mandatory once it has been 

scheduled, and may be canceled only with concurrence 

between the DH/DIR and the LSO. 

In addition to the predetermined subject matter, additional 

IS training topics may be determined by a survey of 

instructors, training department requests, instructor 

evaluation reports, and/or student comment sheets. 

Personnel assigned to LC/LS/DET/Participating Activity duty 

will obtain required quarterly IS safety training through 

department directed safety meetings. 

Responsibility 

 

LSO 

 

 

 

Develop, schedule, and conduct the IS Training Program 

using Table 1. 

Analyze the effectiveness of the IS Training Program 

on a continuing basis as indicated by instructor and 

course critiques using Student Comments and Student 

Critique of High Risk Training. 

Retain IS training records for a period of three 

years. 

 

Division Officers. Assign personnel in the following 

billets to complete required IS training: 

 

 

 

 

 

 

MP - Maintenance Personnel 

CI - Classroom Instructor 

LI – Course Supervisor 

TO - Testing Officer 

DP – Designated Personnel assigned by the DH/Director 

MTS - Master Training Specialist 

A-2 

NAVEDTRA 135C

Course Supervisors 

 

 

Make appropriate entries of completed IS training in 

the instructors record of training. 

Retain records of divisional IS training for a period 

of three years or until member transfers. 

 

Instructors 

 

 

 

 

Personnel assigned to an instructor billet shall 

complete all required classroom instructor training 

within one year of report date. 

Personnel will complete all requirements for Course 

Supervisor within 15 months of report date. 

Personnel assigned as LI or MP billets do not need to 

complete all of the IS training listed in Table 1 

prior to assumption of duties. However, it is 

recommended all workshops be completed as soon as 

possible. 

Personnel assigned as TO or Curriculum Developer must 

complete indicated training prior to assumption of 

those duties. 

A-3 

NAVEDTRA 135C

Table A-1 - IN-SERVICE TRAINING TOPICS 

MP CI LI TO CD DP MTS 

Primary Instructor Training X X 

Advanced Instructor Training X X 

Course Supervisor Training 

X 

CeTARS Schoolhouse CSM X X 

Team Dimensional Training 

X 

New Testing Officer Training 

X 

CPR Training X X X X 

Course Review X X 

Piloting Readiness 

X 

Configuration Management 

X 

CeTARS Schoolhouse CERS X X 

Command Evaluation Team Training 

X 

Introduction to CeTARS Schoolhouse X X X X 

MP = Maintenance Personnel 

CI = Instructor 

LI = Course Supervisor 

TO = Testing Officer 

DP = Designated Personnel assigned by the Department Director 

MTS = Master Training Specialist 

A-4 

NAVEDTRA 135C

Table A-2 - Recommended Periodicity and Prerequisites 

Topic Length Frequency Prerequisite 

100 2 Days IT Grad Completed Instructor 

Training 

200 2 Days 2 Days Completed IS-100, IS-017 

300 4 Hours Quarterly Completed IS-200, IS- 

004, IS-014 

004 1 Day Quarterly N/A 

006 3 Hours Quarterly Completed Instructor 

Training Course 

007 1 Hour On Demand Division Officer 

recommendations 

010 8 Hours On Demand N/A 

011 1 Day Quarterly Completed Curriculum 

Developer qualification 

and IS-200 

012 4 Hours On Demand This workshop should be 

conducted 90 days prior 

to a pilot or monitored 

convening 

014 2 Days Quarterly Attended IS-017, and on 

board for 6 months 

015 3 Hours On Demand MTS, Designated Dept. 

Evaluator, Nominated by 

Dept. Head/Director 

017 1 Day Quarterly N/A 

A-5 

NAVEDTRA 135C

APPENDIX B 

ELEMENTS OF TRAINING ANALYSIS 

B-1 

NAVEDTRA 135C

PREREQUISITES 

Prerequisites are any requirements the student must have 

completed prior to attending the training. While many of the 

items listed below may have little or no impact on academic drop 

rate, they may impact non-academic drops and attrition. 

 

Physical (e.g., PFT) 

 

 

 

What are the physical requirements? 

What requirements are not being met? 

Should the prerequisites be adhered to or changed? 

 

Prior Training/Education 

 

 

What are the requirements? 

Are these requirements being met? 

 

Security Clearance 

 

 

Is a clearance required? 

Is the requirement being met? 

 

Mental (ASVAB, AFQT, reading level, etc.) 

 

 

 

 

 

What is the minimum requirement? 

Is the requirement being met? 

Are waivers being granted? 

Is there evidence that the waivers are affecting 

performance? 

Does the minimum requirement reflect the abilities 

required? 

 

Screening 

 

 

 

Are students being screened as per the transfer 

manual? 

Are "comply with" items being met? 

Are there any skills or abilities not used that may 

impact attrition? 

 

Medical 

 

 

What are the medical requirements? 

What requirements are not being met? 

B-2 

NAVEDTRA 135C

What percentages of attires are due to medical 

problems? 

Prerequisite Requirements 

Are all prerequisite requirements accurately and 

consistently documented? (e.g., CeTARS Schoolhouse, 

CANTRAC, Recruiting Manual, Transfer Manual) 

Is the command formally notifying commands when they 

are not complying with the above? 

CURRICULUM 

A review of the curriculum includes all training materials, FCR, 

and specific points in the curriculum that cause the student 

difficulty. 

 

Status of the curriculum 

 

Undergoing validation/pilot/revision? 

 

Instructor Guide/Lesson Plan 

 

 

 

 

 

 

Is the sequence of material correct? Is there a 

logical flow from one point to the next? 

Does the material support the learning objectives? 

Is the material current and accurate? 

What is the date of the latest revision? 

Does the material contain adequate personalization? 

Is the personalization approved? NAVEDTRA 134 

(series) refers. 

Does the material contain activities that ensure 

adequate time for drill and practice? 

 

Trainee Guide/Student Guide (TG/SG) 

 

 

 

 

 

 

Are the TG/SGs easy to read? Are the graphics clear? 

Are the sentences clear? Is the format easy to 

follow? 

Does the reading level reflect that of the student? 

Is the content adequate? For example, is there 

enough, too little, or too much information? 

Are the TG/SGs current and accurate? 

Are the TG/SGs used by the students? 

Are there adequate provisions for note taking? 

Are there assignment sheets that evaluate learning and 

support the objectives? 

B-3 

NAVEDTRA 135C

FCR 

 

 

Are the FCRs being used to improve training? 

Have all the previous discrepancies been corrected? 

 

High Drop/Attrition/Set-back Points 

 

To identify these points: 

• Determine the unit/part of the curriculum in 

which most students are having difficulty. 

• Determine the tests on which several students 

fail or are unsuccessful on the first attempt. 

• Determine the areas within the tests (objectives, 

topics, content areas, etc.) with which students 

experience the greatest degree of difficulty. 

 

After these areas have been identified, consider the 

following: 

• Does the course require skill training to master 

the subject and is it adequate? 

• Have these areas been revised recently? 

• Can the instructors, students, managers, etc., 

identify a reason(s) for poor student performance 

in these areas? 

• Are additional drills and practice time needed 

for these areas? 

• Is the time allocation optimum for each topic? 

• If not, can time be reallocated from the less 

difficult to the more difficult topics? 

• Is the teaching methodology consistent with 

learning required? 

 

 

Visual Information (VI). Is the VI adequate to promote 

understanding of the objectives? 

Technical Documentation 

 

 

 

 

 

Is the technical documentation adequate? 

Are the manuals worn, hard to use, out of date? 

Are maintenance requirement cards up to date? 

Does the technical documentation match the Technical 

Training Equipment (TTE)? 

What is the reading level of the technical manuals? 

Is it consistent with the ability of the students? 

B-4 

NAVEDTRA 135C

If there are problems with technical documentation, 

has the appropriate systems command been notified? 

 

Technology Application 

 

 

Is the course supported by training technology? What 

type? (AEC, LRC, IMI?) 

Has the curriculum been analyzed for infusion of 

technology? 

TESTING 

The area of testing must be reviewed to ensure that the tests 

actually measure student performance against the objectives. 

 

Testing Program 

 

 

 

 

 

 

 

Is there an approved Testing Plan? 

Is the testing being conducted as per the Testing 

Plan? 

Are tests given too frequently or too quickly after 

the material has been presented? 

Are tests not given often enough? 

When are tests scheduled? Does the time of day or the 

day of the week appear to contribute to 

attrition/setback? 

Are test items keyed to the objectives/PPP items they 

measure? 

Is pretesting used to determine the entry-level 

knowledge and skills of the students? 

 

Testing in High Failure Areas 

 

 

 

 

Do the test items clearly measure the achievement of 

the objectives? 

Do they meet good test item construction guidelines? 

Is item analysis conducted? Is data recorded and 

reviewed to identify test items that may require 

revision or items that identify a trend? 

What methods are used to identify students with 

problems before a test is failed? (quizzes, homework, 

etc.) 

ACADEMIC SETBACKS 

Review the academic setback records for a designated time 

period. Consider the following: 

B-5 

NAVEDTRA 135C

Is there an approved setback policy for the course? 

Is the setback being used as directed? 

Where are the majority of the setbacks occurring? 

What is the average number of times a student is setback in 

the course? 

What is the average length of the setback? 

What percentages of students who are set back eventually 

graduate? 

Is there any evidence that the setback enhances the success 

rate? 

Can a setback point be identified where attrition is more 

cost effective? 

What is the percentage of Continued with Class (CWC) with 

remediation? 

Are all forms of remediation exhausted prior to set back? 

What is the average time to train a student, including 

setbacks? 

EQUIPMENT 

 

 

Equipment Failure. Are there problems with equipment, 

which result in downtime and reduce practical training 

time? What are the causes of the equipment failure? Can 

these be prevented from recurring? 

Equipment Adequacy 

 

 

 

Is there an adequate amount of TTE or simulators for 

practical training? 

Are the objectives being measured? 

Are there bottlenecks in the master schedule? If 

there are bottlenecks, how do students use their time 

while waiting to go to the lab? Is the equipment 

available for remediation? 

FACILITIES 

 

Training 

Does the physical proximity of dining, berthing, and school 

building impact the student's day? 

Are environmental conditions a problem? Are the classrooms 

furnished in a way to enhance learning? 

B-6 

NAVEDTRA 135C

Berthing. Is the living space and study space adequate? 

Are quiet hours enforced for study time? 

INSTRUCTORS 

Instructors are vital to the training process. It is extremely 

important that all instructors meet all training requirements 

for an instructor. 

 

Screening 

 

Are potential instructor records screened as per the 

Transfer Manual? 

 

Certification 

 

 

 

 

Are all instructors graduates of the formal instructor 

training course? 

Is there an approved certification program for 

instructors? 

Is the certification specific enough to identify 

required instructor skills in areas with high 

attrition/setback? 

Is certification conducted as per guidelines? 

 

Evaluation 

 

 

 

Are instructor evaluations conducted as per 

requirements? 

Are special instructor evaluations conducted on topics 

with high attrition/setback rates? 

What steps have been taken to identify instructor 

deficiencies? How have they been corrected? 

 

IS Training 

 

 

 

Is there a formal IS training program? 

Is the training responsive to the needs identified by 

the instructor/departments? 

Does it focus on areas identified by the instructor 

evaluation program? 

 

Instructor Critiques 

 

Is there a formal method of collecting feedback from 

the instructors? 

B-7 

NAVEDTRA 135C

Instructor Utilization 

 

 

 

 

Are divisional tasks periodically reviewed so that the 

main mission (instructing) receives its proper share 

of instructors (quantity and quality)? 

Do all personnel assigned to instructor billets teach? 

Is the rotational strategy of the staff designed to 

minimize burnout and maximize performance? 

Do the Manpower Authorization documents properly 

reflect the skills and experience required of the 

instructors? 

 

General 

 

 

 

Is trend analysis of test data conducted in such a 

manner that tests can be related to instructors for 

problem area justification? 

Are profiles of instructors in high 

drop/attrition/setback areas available for analysis? 

Do instructors having difficulty teaching a subject 

have an opportunity to observe more 

experienced/proficient instructors teaching it? 

STUDENT MANAGEMENT 

How the staff interacts with the student, both inside the 

classroom and out, is another key element in quality training. 

Review the following programs to ensure effectiveness per this 

manual. 

 

Counseling Program 

 

 

Are the counseling procedures, practices, and training 

of personnel adequate for the academic and nonacademic 

counseling program? 

Are records reviewed for possible trends for recurring 

student problems, etc.? 

 

Academic Review Boards (ARBs) 

 

 

 

Are the ARBs conducted per applicable guidelines? 

Are records reviewed to identify possible trends? 

If so, what action has been taken? 

B-8 

NAVEDTRA 135C

Retesting 

 

 

 

 

 

When are students required to retest on a complete 

exam? 

Are students allowed to retest only on the failed 

objectives? 

Is retesting of failed critical objectives conducted? 

When are the retests administered? 

Is oral retesting being used? 

 

Remediation 

 

 

 

 

 

 

 

 

 

 

 

 

 

Is a remediation program in place and effective? 

Does the program provide specific guidance for 

voluntary and mandatory remediation? 

Are students given remediation in a timely manner? 

Does the program clearly identify the type of 

remediation to be used in different situations? 

(Written/oral remediation assignments, peer tutoring, 

etc.) 

Are remediation materials appropriate, adequate, and 

available? 

Is there a standardized, formalized remediation 

program for areas with high drop/attrition/setbacks? 

How effective is this portion of the remediation 

program? 

How can the complete remediation program be improved? 

Are the right students involved in remediation? 

Is remediation staffed with instructors certified in 

the subject matter? 

Is the instructor/student ratio optimum for these 

areas? 

Are there options for ratios not considered optimum? 

Are the spaces provided for remediation adequate? 

 

School Day 

 

 

 

Does the total length of the student day allow 

adequate time for academic and non-academic 

requirements? 

Are interruptions to training kept to a minimum? 

(i.e., dental, medical) 

Are students encouraged to develop good study habits 

and exercise self-discipline? 

B-9 

NAVEDTRA 135C

Navy Military Training 

 

 

 

Does the NMT staff provide positive military role 

models to increase motivation? 

Do the NMT staff and instructors work together as a 

team? 

Does the curriculum enhance a positive attitude toward 

the school and the Navy? 

 


 

 

 

 

 

 

 

 

Are student critiques administered and data collected 

per the guidelines? 

Are critiques routed through the chain-of-command? 

Are critiques completed in a timely manner? 

Are critiques completed at intervals in long courses? 

Are the critiques specific enough to identify 

instructor and course strengths and weaknesses? 

Is the data collected, analyzed, and used to improve 

training? 

If so, what action has been taken? 

Are all students (non graduates and graduates) 

completing critiques? 

COMMAND CLIMATE 

The emphasis is not only on academic conditions but also on 

those areas outside the classroom that may impact the student's 

ability for success. 

 

Orientation Program 

 

 

Does the command provide the student with information 

needed while stationed at the command (i.e., chain-ofcommand, 

base rules)? 

Does the course provide an indoctrination program for 

incoming students? 

 

Quality of Life Programs 

 

 

 

Are quality of life critiques completed by all 

students (graduates and attrites)? 

Are the critiques reviewed and analyzed, and is action 

taken to correct the problems? 

Are quality of life critiques routed through the chain 

as directed? 

B-10 

NAVEDTRA 135C

Are the recreational and personal needs of the 

students provided for? 

Are the base facilities providing adequate support for 

the students? 

Do appropriate levels of training managers 

periodically visit the BEQs, galley, medical, etc.? 

Does the command leadership, at all levels, promote in 

the students a positive attitude toward the school and 

the Navy? 

B-11 

NAVEDTRA 135C

APPENDIX C 

TESTING PROGRAMS 

C-1 

NAVEDTRA 135C

INTRODUCTION 

To ensure students meet the requirements of the course 

objectives in the most efficient and effective manner, it is 

necessary to have both quality remediation programs and testing 

programs. The guidelines that follow should be used in 

conjunction with the information in Chapters 3 and 5. The 

contents of this appendix include a discussion of testing 

procedures, remediation programs, and test/test item analysis 

procedures. 

Methods of Testing 

 

Performance tests are sample work situations in which the 

students demonstrate the ability to complete a task or job. 

 

 

 

The goal of many courses in the NETC is to train the 

students to perform a skill. Because of this goal, 

performance testing may constitute a significant 

portion of the testing conducted in a course. 

Courses with skill objectives measure the student's 

accomplishment of the objectives either through 

practical work or through performance testing. 

Performance tests are graded with checklists or rating 

scales developed after the performance tests are 

prepared. 

Performance tests may infer knowledge transfer but 

should not be the sole measurement of knowledge 

transfer. 

 

Knowledge tests are used to measure a student's ability to 

recognize, recall, comprehend, apply facts, or interpret 

concepts. 

 

 

Knowledge tests have importance in technical training 

courses because they measure a student's ability to 

understand knowledge in support of the performance of 

a skill. 

Knowledge tests should be designed during the 

development/revision process and are used to measure 

the student's ability to perform the objective. 

C-2 

NAVEDTRA 135C

Types of Tests 

 

A pretest may be used in one of the following situations: 

 

 

 

During the pilot class, a knowledge pretest may be 

administered at the beginning of the course of 

instruction and again at the end of the instruction. 

A comparison of the results of the two tests helps the 

activity determine the effectiveness of the 

instruction. 

Pretests may be used to determine if a student has the 

knowledge or skill for acceleration. The pretest is 

similar to the existing test and is designed to 

measure mastery of the learning objectives. 

Pretests may be used to determine the need for 

remediation of a student prior to class convening. 

This type of pretesting should measure the 

prerequisite knowledge and skills necessary to meet 

entry-level requirements. 

 

A progress test may be either knowledge or performance. 

This type of test is administered at some point in the 

course, unit, topic, etc. The results are used to 

determine how the student is progressing toward the 

accomplishment of the objectives. 

A progress test should not cover more than 40-50 

periods of instructional material. 

 

A comprehensive test is given at the end of the instruction 

or after large blocks of material to measure mastery of the 

critical objectives in the course or to measure retention 

of previously tested material. It may be either a 

performance or a knowledge test. There are two different 

types of comprehensive tests: Within-course and final 

comprehensive tests. 

 

 

Within-course comprehensive tests are administered for 

longer courses when it would not be practical to 

administer one final test. 

Final course comprehensive tests are given at the end 

of the course and measure mastery of the critical 

objectives. 

 

A quiz is a short test used by the instructor to measure 

achievement of material recently taught. 

C-3 

NAVEDTRA 135C

The quiz may be given as often as desired and may or 

may not be a formal part of the grading system. 

If used to determine a part of the student's grade, 

then quizzes and testing procedures must be 

standardized. If not, the instructor may prepare and 

administer the quiz within the guidelines of the 

course and activity. 

The quiz is not normally retested. If it is used for 

grading purposes, it should be considered a part of 

the practical work grade. 

 

An oral test is normally given when job performance in the 

Fleet requires verbal demonstration of a skill. 

 

 

A board of examiners gives the oral test. The 

procedures and test items will be consistent for all 

students. 

Test items used for oral tests must be validated and 

approved prior to their use. 

Grading Systems 

The purpose of a grading system is to communicate whether the 

student has successfully completed the objectives and, in some 

instances, how well the student has achieved the objectives. 

There are two grading systems used in NETC: Satisfactory/ 

unsatisfactory (SAT/UNSAT) grading and numerical grading. 

 

SAT/UNSAT. SAT/UNSAT grading systems are used when the 

performance is either accomplished or not accomplished with 

any varying degrees of performance. 

Example: An Aviation Ordnanceman either loads the bomb 

successfully or unsuccessfully; there is no marginal or 

outstanding performance. When this type of system is used, 

the course supervisor is required to develop grading 

criteria for the course; i.e., what constitutes SAT/UNSAT 

performance and in some cases, establish a method of 

ranking all the graduates. The requirements for this type 

of grading system are identical to those using the 

numerical method with the exception of translating a raw 

score to a grade. 

 

Grading Scale. The use of a grading scale applies only to 

courses using the numerical grading system. It is designed 

to provide a uniform understanding of the grades a student 

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NAVEDTRA 135C

is assigned. This scale applies to both knowledge and 

performance testing. These grades do not represent a 

percentage rather a placement on the scale. The following 

is the interpretation of the scale: 

 

 

 

 

 

90-100: Superior understanding/performance. 

Graduates in this category are able to perform quickly 

and efficiently with little or no supervision. 

80-89: Above average understanding/performance. 

Graduates are able to perform efficiently with little 

supervision. 

70-79: Acceptable understanding/performance. 

Graduates complete assignments with minor errors. 

Supervision is required. 

63-69: Minimally acceptable understanding/ 

performance. Additional instruction is normally 

required along with close supervision. 

0-62: Inferior understanding/performance. Students 

are unable to meet standards. 

 

 

Minimum Passing Grade for a Course. There are no formulas 

for establishing cut-off points. A complex matter and 

should be reached only after careful consideration of 

acceptable understanding/performance and job performance 

criticality (potential damage to personnel or equipment). 

The grading scale is a guideline to determine the minimum 

passing grade for a course. A minimum passing grade may be 

justifiably lowered to meet immediate manpower needs if 

errors in performance are less critical than no performance 

at all. The minimum passing grade for a course is 

determined by the CCMM and approved in the testing plan. 

For "A" schools, the minimum grade is between 63 and 75. 

Minimum Passing Grade for a Knowledge Test. While the 

minimum passing grade for the course is based on the 

grading scale, the minimum passing grade for a test is 

determined by a panel of SMEs and is established after the 

test is designed, and test items are developed. The SMEs 

that determine the minimum passing grade for a test should 

be different from the SMEs that prepared the test design 

and developed the test items. 

 

The curriculum developer is responsible for test 

design and test item development, which occur during 

the development/revision project. 

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NAVEDTRA 135C

To determine what is minimum passing on a test, the 

SMEs decide which test items the student must answer 

correctly to indicate minimum acceptable performance. 

This number is called the minimum passing raw score. 

The minimum passing raw score will vary based on the 

content of the material. Example, material that is 

most critical may have a higher raw score than less 

critical material. 

 

Translation of the Raw Score on a Knowledge Test to a 

Grade: 

Step One: Determine the raw score for the minimum 

acceptable performance on a test. The minimum is always 

equal to 63 (the minimum passing grade on the scale). 

Step Two: Calculate the grade equivalents for the 

remaining scores above 63. For example, you have 

determined that the raw score for the minimum acceptable 

performance on a test is 30 of the 50 items. 

Subtract the minimum grade from 100. 

100 – 63 = 37. 

 

Subtract the minimum raw score from the total items. 

50 - 30 = 20 

 

Divide the remainder of grade points by the number 

above raw score. 

37 ÷ 20 = 1.85 

Add 1.85 to all grades above 63. 

Grade Raw Score 

63 30 

64.9 31 

66.7 32 

68.6 33 

70.4 34 

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NAVEDTRA 135C

Step Three: Calculate the grades for scores below 63. 

 

Divide the minimum passing grade by the minimum raw 

score. 

63 ÷ 30 = 2.1 

 

Subtract 2.1, starting with 63, for each raw score 

below 30. 

Grade Raw Score 

60.9 29 

58.8 28 

56.7 27 

54.6 26 

52.5 25 

 

If the minimum passing grade for a course is established at 

a grade higher than the minimum, such as 70, the minimum 

acceptable grade must still be determined first by the SMEs 

and then the grade translated up to 70. CCA may establish 

a higher minimum score. 

 

 

In this instance, the student may perform at the 

minimum acceptable level but not pass the test because 

the subject matter, the level of training required in 

follow-on training or safety requires the graduate to 

perform at a higher standard. 

In the above example, the student would be required to 

answer 34 items correctly to pass the test, which 

would be four items above the minimum. 

 

 

Many computer-grading systems are available to do these 

computations. For additional information on computer 

support systems, refer to Chapter 6, Section 5. 

Minimum Passing Grade for Performance Tests. 

 

 

The minimum passing grade for performance tests is 

determined very much like the knowledge tests. The 

curriculum developer prepares the grading criteria at 

the time the performance test is developed. If a 

numerical grading system is used, maximum point values 

should be assigned for each task on the job sheet. 

Total of the maximum points normally equals 100. 

To determine the minimum passing grade, SMEs should 

review the job sheet, evaluation instrument, and 

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NAVEDTRA 135C

grading criteria to identify the minimum acceptable 

performance, expressed as a number, for each task. 

The total of these point values represents the minimum 

passing grade for the test. It is not necessary to 

determine a raw score and then translate to a grade as 

with knowledge testing. 

If the grading system is SAT/UNSAT, minimum acceptable 

performance must still be determined. For example, a 

performance test has seven tasks graded SAT/UNSAT. 

How many of these steps must be completed for minimum 

acceptable performance? 

Care must be taken when using SAT/UNSAT grades for 

performance tests if numerical grades are assigned to 

knowledge tests. If this occurs, the student's grade 

for the course may be based solely on knowledge. This 

may not provide a realistic picture of the graduate. 

 

Practical Work. Practical work grades are grades derived 

from day-to-day assignments. Practical work may be in the 

form of labs, homework assignments, and/or in-class 

assignments. While practical work grades may be used in 

calculating the student's grade, they are normally limited 

to 10 percent of the overall course grade. 

TESTING PROGRAMS 

Knowledge Test Item Bank. The master test item bank contains 

all the test items approved for use in the course and is 

maintained by the CCMM. Test items will be written in 

accordance with NAVEDTRA 130 and 131 (series). Test item banks 

should be reviewed during FCR. Test item banks may be 

maintained in the form of test item cards, copies of versions of 

a test, or computer-stored test items. 

 

Test items in the bank normally contain: 

 

 

 

 

 

The number of the objective the test item supports. 

The learning level of the test item. (Refer to 

NAVEDTRA 130 and 131 (series).) 

The location of the supporting material in the 

curriculum. 

Test item analysis data. 

The number of the test on which the item is located. 

 

The number of items contained in the test bank are based on 

the objectives and the need for additional test versions. 

SMEs should evaluate the objectives and determine the 

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number of items required to ensure the measurement of 

acceptable student performance. The criticality or 

importance of the objectives to overall performance, the 

complexity of the material or the amount of time devoted to 

the teaching of the objectives may be factors to consider 

when determining the number of required test items. 

Test Security. Test materials must be accounted for at all 

times. Test materials include test item banks; copies of the 

tests; scoring keys; computers containing testing materials and 

any diagram, formula sheet, etc., used by the student when 

taking a test. Test materials may be controlled in the 

following manner. 

 

 

 

 

 

Test materials should be stored in a locked container in an 

area accessible to staff personnel only. When test 

materials are removed, a check-in and check-out system 

should be maintained. 

Digital test materials on the network need to be secured 

via permissions and/or passwords. A computer having test 

items stored on a hard disk drive should be in an area 

accessible to staff only. 

Tests are normally unclassified but are to be handled in an 

accountable manner. If the test contains classed 

materials, the test will be classified and the material 

handled in accordance with the applicable security 

classification. 

Performance tests and materials should be controlled only 

when they contain information that could cause a test 

compromise. 

When mailing testing materials, a record of receipts, OPNAV 

Form 5511/10, S/N 0107-LF-008-8000, will be included. The 

receiving activity will sign and return the form to the 

sender. 

Test Administration and Review. Written guidelines are 

developed for the administration of both performance and 

knowledge tests. The written guidelines are in the form of test 

administrator's guides. NAVEDTRA 130 and 131 (series) contain 

specific guidelines on the content and use of an administrator's 

guide. 

 

 

During the administration of the test, precautions should 

be taken to minimize the possibility of test compromise. 

After the test has been given and graded, the test is 

reviewed. The review is necessary to correct any 

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NAVEDTRA 135C

misconceptions or errors the students may have. The 

following guidelines apply: 

 

 

 

After the test is graded, review the test in general 

with the class. This is normally accomplished by 

reviewing the most frequently missed test items with 

the class as a whole. 

When only one or two students miss an item, this item 

may be reviewed in class or individually depending on 

the situation and time available. 

Since it is important that the student not make the 

same mistake again, all missed test items should be 

reviewed. 

 

During the review, precautions must again be taken to 

minimize the possibility of test compromise. The following 

are examples of methods to prevent test compromise: 

 

 

 

Review the missed test items without discussing the 

items or the answers verbatim. 

Use computer-generated testing. When new tests are 

generated each time, the test may be reviewed 

verbatim. This may not be practical for courses with 

large student input due to the volume of printed 

material required. 

Develop alternate versions of a test. Alternate 

versions of a test will follow the original test 

design. Using several versions of a test requires the 

course to have a larger test item bank. The rule of 

thumb for determining if an adequate number of test 

versions is available is to have enough versions to 

prevent two classes that are on board at the same time 

from being administered the same test version. 

Remediation Programs. Regardless of the effectiveness of the 

testing program or the review process, there are times when a 

student needs to be remediated on material in order to 

accomplish the objective. Remediation is normally accomplished 

through mandatory and voluntary remediation programs. 

Mandatory Remediation. Mandatory remediation may occur when a 

student: 

 

Is recommended by the instructor as a result of a 

performance counseling session. In this case, it is the 

course supervisor's responsibility to make the final 

decision as to whether mandatory remediation is assigned. 

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NAVEDTRA 135C

Is recommended by an ARB decision. 

Exhibits poor performance on test, homework, and 

assignments. 

Fails to achieve the minimum passing grade on a progress or 

within-course comprehensive test. 

Fails a critical objective. This remediation should take 

place even though a student has passed the test. 

Students shall be given the opportunity for remediation and 

retesting prior to the convening of an ARB. 

NOTE 

While mandatory remediation may occur in any and all of the 

above situations, each situation may require different 

methods of remediation. For example, the time spent, 

instructor involvement, location of remediation, and 

structure of remediation may all vary based on the type of 

failure, i.e., test failure or objective failure. 

 

When a test is failed, students may receive remediation on 

the entire test or the part of the test failed. 

Remediation should be formal and structured for a test 

failure. 

 

 

Formal/structured remediation refers to written 

guidelines for the student on specific areas to study. 

Quizzes may be administered and instructors should 

evaluate student performance. Grades on the quizzes 

should be recorded in the student's record. 

A formal structured remediation program requires 

direct supervision and active involvement by the 

remedial instructors. 

 

When the test is passed, but an objective is failed, the 

following points should be considered: 

 

 

 

If the objective failed is a critical objective, 

remediation may need to be formal/structured. 

If the student clearly does not understand the 

objective, remediation may need to be formal. An 

indication of a lack of understanding is the number of 

missed items. 

Remediation may be accomplished one-on-one by the 

instructor. The student may also be allowed to 

complete some additional assignment individually in a 

non-structured environment. 

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NAVEDTRA 135C

Every effort should be made to conduct mandatory 

remediation outside the normal training day. If this is 

not possible, the situation should be described in the 

course testing plan under remediation procedures. 

Voluntary Remediation. A voluntary remediation program provides 

assistance for the students who seek additional help on their 

own. Students must be encouraged to ask for assistance anytime 

they are confused about the material. If the student volunteers 

for remediation, it may be necessary to separate the voluntary 

group from the mandatory group. Students in voluntary 

remediation may require a great deal of attention. This may 

discourage students with more severe problems from seeking 

instructor assistance. The important issue is to provide the 

assistance students need to understand the material. 

Methods of Remediation and Enhanced Learning Options. Because 

students and situations are unique, instructors may use one of 

several different methods to remediate students. The following 

are examples of different remediation methods that may be used 

after the traditional 8-hour day or during the +2 for courses 

under 6 +2 program. 

 

Tutoring may be instructor lead or peer lead tutoring. 

 

 

Instructor tutoring provides a one-on-one remedial 

instruction for the student. Instruction may include 

discussion of particular points with which a student 

is having difficulty, demonstrations and additional 

problems or examples. 

Peer tutoring happens as a natural consequence of 

being teamed up with one or two other students to 

discuss questions or solve problems. A variety of 

tools may be used to focus these discussions including 

prepared question packages, which are tied to each 

objective or to individual discussion points. 

Evaluation standards/answers should be developed to 

ensure consistency between instructors. A single 

instructor could usually monitor three groups of three 

students each. 

 

Seminars can be developed from existing lesson materials. 

The material may be expanded in detail by increasing the 

number and types of examples and illustrations used. To 

ensure maximum student interaction, seminars should be 

limited to six students per session. Seminars must focus 

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NAVEDTRA 135C

on teaching the material in a different way. Restating 

what was already stated in the classroom is often not 

effective for the at-risk student. 

Labs can be open to allow students to complete unfinished 

Job Sheets. Students experiencing difficulty in meeting 

performance objectives may be assigned additional Job 

Sheets or provided the opportunity to do additional 

troubleshooting. Safety requirements will determine the 

minimum number of instructors. 

Learning Resource Center (LRC), if available, may contain a 

variety of alternative teaming options. Most products in 

the LRC will be developed for individual rather than group 

use. The LRC instructors can usually manage 10-15 

students. The LRC support allows the instructor to answer 

student questions, assess their progress and make 

recommendations/assign materials, which are most 

appropriate for the student and the topic area. 

 

 

 

 

 

Written self-study remediation packages may contain 

additional problems, readings, or assignment questions 

that the student answers during an after hour program. 

Remedial materials should be developed for areas that 

have historically exhibited a high failure rate. 

Videotapes may range from in-house productions to 

commercially developed. Tapes can be as simple as the 

best instructor teaching a lesson or more elaborate 

productions, which required the special services, 

offered by the Media Resource Centers. 

Audiotapes range from local productions to 

commercially developed materials. Lectures may be 

taped for playback. Recording of sounds can be 

developed for recognition drill and practice. 

Interactive Multimedia Instruction (IMI) may be 

developed for initial or remedial training. New 

courseware may be developed in-house, by other 

government agencies, or by contractors. Commands are 

encouraged to contact other training activities for a 

list of IMI available. 

 

Quiet study as a non-structured type of remediation. 

 

 

This is best suited for a student with good study 

habits who has little difficulty in attaining the 

objectives. 

Normally this student is capable of self-directed 

study and will need little help from the instructor. 

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NAVEDTRA 135C

Remediation for a student whose unit/course averages or 

test grades fall below a predetermined grade. 

 

 

This method helps to identify students with potential 

problems before they experience a failure. 

These students should be placed in a less structured 

and less formal remediation environment than those 

assigned mandatory remediation due to test/objective 

failure. Once a student shows improvement, the 

requirement to attend remediation should be lifted. 

Test and Test Item Analysis. Test items and tests are prepared 

during development/revision of curriculum. During this time 

they are reviewed for content validity but in order to determine 

if they have statistical validity, test and test item analysis 

techniques are needed. The techniques used for analyzing test 

items include difficulty index, index of discriminating power, 

and effectiveness of alternatives. Each will be discussed in 

the paragraphs that follow. 

Procedures for Analyzing Test Items. While test item analysis 

procedures may vary between courses, the following general 

guidelines apply. 

 

 

Analyses are conducted from student answer sheets. The 

recommended sample size is 100. Smaller sample sizes will 

be necessary when class size and number of course 

iterations dictate. When the answer sheets have been 

collected, conduct the analysis manually or with computer 

assistance. 

Record the date items are analyzed to keep track of the 

performance of the test item over time. This information 

may be maintained manually on the test item bank or 

automatically with some computer programs. Historical data 

is used to study trends in order to make decisions about 

test items over time. For example: 

 

 

If the difficulty index of the test item suddenly 

changes, the testing personnel should investigate 

possible causes for the change. 

If a difficult item is now very easy, it may have been 

compromised. If an easy item suddenly becomes very 

difficult, this may mean instructors are not teaching 

effectively or the quality of the student has changed. 

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NAVEDTRA 135C

The frequency with which an analysis is conducted may vary. 

While 100 answer sheets is the recommended number to use 

for analysis, this may not always be possible or practical. 

 

 

If a course has a large student input, conducting an 

analysis for every 100 answer sheets may be too time 

consuming. If this occurs, testing personnel may be 

able to conduct a monthly analysis until the items are 

considered stable. Once stable, the analysis can be 

conducted on a quarterly basis. 

If a course has a very small student input, and it may 

take several years to collect 100 answer sheets. For 

courses with small inputs, the entire sample may be 

used to calculate the effectiveness of the 

alternatives and the index of discriminating power. 

• These courses may also use the 50 percent missed 

rule. With this method, each test item that is 

missed by 50 percent of the students is reviewed 

for possible problem areas. 

• If 100 answer sheets can be accumulated in a 

year's time, then a complete analysis, using all 

three indexes should be conducted. If not, then 

a complete analysis may not be required. 

• If a complete analysis is not required, the 50 

percent missed rule applies. 

 

The important thing is not so much that an analysis be 

conducted every time 100 answer sheets are received, 

but that an analysis is conducted and the results are 

used to improve the instruction. 

 

 

In the analysis of a test item, it is important to record 

the date an item was changed or the date the instructional 

materials were changed. Each time an item or material is 

changed, the analysis must begin again. When this is done, 

it is possible to compare the performance of the test item 

before and after the change. 

After the test items are analyzed, the next step is to make 

decisions based on the data. 

 

First, determine which items do not fall into the 

acceptable indexes discussed earlier. Each item is 

then reviewed by asking several questions: 

• Is the answer miskeyed? 

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NAVEDTRA 135C

• Is there no correct answer or more than one 

correct answer? 

• Is the question clear to the student? 

 

If the test item is determined to be sound, the next 

step is to review the instructional material. 

• Is the information correct? 

• Does the material in the student guide support 

the information in the lesson plan? 

• Does the information in the technical manual 

support the material in the lesson plan? 

 

If the instructional material is correct, next 

evaluate the classroom instruction. 

• Was the material taught correctly? 

• Did the student receive practice prior to 

testing? 

• Was there adequate time allowed for review and 

summary of the material? 

• How effective was the instructor in the delivery? 

• Can the poor performance of the test item be 

tracked to a specific instructor? 

 

Once all the information has been reviewed, several 

possible actions may occur. 

• The test, instructional materials, and/or master 

schedule may require a change. 

• Some areas may be corrected through instructor IS 

training. This can be technical or technique in 

nature. 

• The final possible action is to make no change 

until further data is collected. 

Techniques for Test Item Analysis. Item Difficulty calculates 

the difficulty of the test item. If the item does not have the 

correct degree of difficulty, then it may not effectively 

discriminate. The acceptable range of difficulty for technical 

training is .50 to .90. 

 

To calculate the difficulty index, take the complete sample 

and use the following guidelines: 

 

Count the total number of correct answers and divide 

by the total number taking the test. 

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NAVEDTRA 135C

The formula p = Nc ÷ N results in a proportion or 

decimal that becomes the index of item difficulty. 

The larger the index, the easier the item. If the 

item is answered correctly by everyone, the index 

would be 1.00. If no one answered it correctly, the 

index would be 0.00. For 150 answer sheets, where 100 

answers were correct, the difficulty index would be as 

follows: 

P = 100 = .66 

150 

 

Based on the limits, this item would be considered 

acceptable. 

 

Sometimes a difficulty of 1.00 may be desirable. This 

normally occurs in the area of safety where the goal is for 

everyone to answer the item correctly. 

Effectiveness of the alternatives is used for multiple-choice 

test items 

 

 

The multiple-choice test item is only as good as its 

alternatives. If the incorrect alternatives are illogical, 

not plausible or absurd, the student may be able to select 

the correct response without knowing the material. 

This index calculates the number of students selecting each 

alternative within the high and low groups. The steps are 

as follows: 

 

 

After sorting the answer sheets from highest to 

lowest, select the highest and lowest 27 percent of 

the students. 

Count the number of students in each group that 

selected each alternative. For example: 

Item 1 (a) (b) (c) (d) Total 

High 27% 2 15 17 7 41 

Low 27% 1 12 15 13 41 

 

Alternative "a" may need to be improved. It is 

ineffective as an alternative since it was selected by 

only 3 of 82 students. 

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NAVEDTRA 135C

Alternative "c" is more deceiving to the high group 

than to the low group. This item can be improved by 

making this response less plausible to the high group. 

Analyzing Procedures for Performance and Essay Test Items. 

Performance and essay items almost always require a checklist or 

rating scale. First, check the reliability of the rating scale. 

Once you are confident the checklist or rating scale is 

reliable, student responses can be analyzed. The following 

sections describe the types of errors that raters can make and 

procedures for checking the reliability of checklists and rating 

scales for performance and essay test items. 

Types of Rating Errors. One problem with rating scales is that 

different raters often make different judgments about the same 

performance. These differences or rating errors can be 

classified into four categories: 

 

 

 

 

Error of Standards. Errors are sometimes made because of 

differences in different raters' standards. If rating is 

done without any specified standards, there may be as many 

different standards as there are observers. This is why it 

is important that rating scales be "anchored" with 

descriptions of the behaviors for each value on the rating 

scale. The more complete these descriptions, the better 

the inter-rater agreement. 

Error of Halo. A rater’s ratings may be biased because 

he/she allows his/her general impression of an individual 

to influence his/her judgment. This results in a shift of 

the rating and is known as a "halo" effect. If a rater is 

favorably impressed, the shift is toward the high end of 

the scale. If the rater is unfavorably impressed, the 

shift is toward the low end. This type of error frequently 

goes undetected unless it is extreme. It is therefore a 

difficult error to overcome. Error of halo is reduced by 

reminding each rater that he/she is judging specific 

performances and should NOT take into consideration of 

his/her overall impression of a student. 

Logical Error. A logical error may occur when a rater uses 

a series of rating scales. When a rater tends to give 

similar ratings on scales that are not necessarily related, 

he/she is making a logical error. The way to minimize 

logical errors is to make clear the distinctions among 

different performances or aspects of a product that are to 

be measured. Again, behavioral "anchors" help. 

Error of central tendency. An error of central tendency is 

demonstrated when different raters tend to rate most 

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students near the middle of a scale. If, for example, a 

scale has seven points and you get a large number of "4s" 

from the raters, they may be making this error. One way to 

counter this is to use scales with an even number of points 

(so there is no middle point). Also, behavioral "anchors" 

again help. 

Determining Reliability of Rating Scales and Checklists 

 

Rating Scales. Rating scales are used in items that 

involve decisions more complicated than "yes-no" or "go-nogo". 

It is important that different raters use the scale 

in the same way. To determine how well different raters 

agree, construct a chart similar to the one below. The 

chart should show the score that each rater gave to each 

student on each item. In the example below, three raters 

rated five students on five items. The rating scale for 

each item was 1 to 5. 

Sample Rating Scale Data for Five Item 

Student 1 Student 2 Student 3 Student 4 Student 5 

Item R1 R2 R3 R1 R2 R3 R1 R2 R3 R1 R2 R3 R1 R2 R3 

Number 

1 5 5 5 3 3 3 4 4 4 2 2 2 1 1 1 

2 5 4 4 4 4 4 3 4 3 1 2 2 2 3 2 

3 5 4 5 4 3 3 3 3 3 3 2 2 4 4 4 

4 3 5 2 3 1 4 2 4 3 1 2 4 3 2 1 

5 4 4 3 3 2 3 4 3 4 3 2 2 3 3 3 

R1=Rater 1, R2=Rater 2, R3=Rater 3 

 

By looking across a row, you can compare the scores given 

by the different raters to each student. In the example 

above, you can see that for item 1, there is perfect 

agreement among raters. For items 2, 3, and 5, there is 

some disagreement and for item 4, there is considerable 

disagreement. A good guideline is that, if the majority of 

raters agree and the raters disagreeing are only off by one 

point on a scale, the rating scale is reliable. If, 

however, there is no majority agreement or if raters differ 

by 2 or more points on the scale, a review is necessary. 

The rating scales should be checked to make sure that the 

"anchoring" statements are as clear as possible, and the 

instructions to scorers should be checked to make sure they 

are not misleading some of the raters. It is best to do 

this with the raters, because they can tell you what they 

thought they were doing. 

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Checklists. Checklists should be treated in the same way 

as rating scales, except there will be only two possible 

scores, 1 or 0, yes or no, or go or no-go. Again, 

different raters should be compared with each other, as in 

the table above, to determine if there is substantial 

disagreement. If so, the checklists and instructions to 

scorers should be reviewed. 

Essay Test Items. Since essay items are best scored using 

checklists or rating scales for major points in the 

answers, the procedures described above are applicable. 

Test Analysis for Selected-Response Items. Analyzing the 

individual test item is only part of the analysis process. 

Statistically, individual test items may appear acceptable, but 

when placed together on the test, may not accomplish what the 

test was designed to do. This section provides some guidelines 

to consider when conducting test analysis. 

 

 

Content Validity is defined as the extent to which a test 

measures the objectives. Tests should have content 

validity prior to conducting the test item analysis. 

Measures of Central Tendency are statistical measures 

commonly referred to as the mean, median and mode. The 

median is the middle grade. The mode is the most frequent 

grade in the sample. The mean is the average grade. It is 

the statistic to be most concerned with during test 

analysis. 

 

 

 

The mean grade on a test provides information on the 

average student. If the minimum passing score for a 

test is set at 70 and the mean is 70, then the average 

student is achieving the minimum score. If this is 

occurring, then the minimum passing score is probably 

set too high. 

When the mean grade is low, it could indicate that the 

test is too difficult, leading to student frustration. 

On the other hand, if the mean grade is 95, the test 

is probably not challenging enough for students. 

When using the mean, be aware that the grade may not 

accurately reflect student performance since it may be 

affect by extremely high and low scores. 

 

Validation requires a list of the number, type, and 

knowledge levels for all test items in a course. If a test 

was designed properly, there is a greater chance that the 

test has content validity and is therefore measuring the 

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NAVEDTRA 135C

objectives of the course to the level identified. 

Reviewing the test design periodically is another method to 

evaluate the effectiveness of the test. 

Methods for Reviewing Test Items. So far we have discussed 

statistical methods for "flagging" items that may be flawed. 

There are other, less formal, follow-up methods for reviewing 

items, which should be used to correct these flaws. These 

methods are discussed below. 

 

 

 

 

 

 

Feedback from students. Feedback from individuals in the 

tryout can be extremely useful in identifying flaws. 

Interview as many students in the tryout as possible. Have 

them "walk through" their thinking as they respond to 

items. You should note difficulties with instructions or 

with particular items, time pressures, problems with 

equipment or facilities, misunderstandings of standards or 

scoring, and other points of confusion. It is best to 

conduct this review orally with individual students, 

because you can ask follow-up questions to pinpoint the 

source of problems. 

Peer review. Another useful technique is to have 

experienced test developers review your items. 

Review by test evaluator. The LS/DET LSO, and/or a Testing 

Officer are responsible for quality control. They will 

have their own procedures for review and revision of tests 

and their own sets of criteria that tests should meet. 

Review by SME’s. You should always obtain reviews of your 

test items from subject matter experts. They should be 

asked to check the items for technical accuracy and to note 

items that are confusing or misleading. 

Review of practice items. If practice items completed by 

instructed students are available, they can be used to help 

review test items. Since practice items should be similar 

or identical to the test items, performance on practice 

items can be compared to performance on related test items. 

If there are major differences between performance on 

practice and related test items, the items should be 

reviewed using the procedures described in this section. 

Some additional things to look for are inadequate 

instruction, long delays between initial training and 

testing (which could result in forgetting), practice items, 

and test items that are inconsistent, and inappropriate 

sequencing of instruction, such that practice items occur 

before a proper instructional foundation has been laid. 

C-21 

NAVEDTRA 135C

Frequency of Testing. Frequency of testing should be reviewed 

to ensure tests are administered at optimal intervals. Testing 

at too short an interval creates an unnecessary administrative 

burden. Testing at too great an interval will delay diagnosing 

student academic problems. The recommended testing interval for 

a progress test is about 40 periods of instruction. When 

information/performance is complex or difficult for students, as 

evidenced by low test scores, they often benefit by being tested 

on smaller chunks of information/performance more frequently. 

C-22 

NAVEDTRA 135C

APPENDIX D 

LABORATORY EVALUATION 

PROCEDURES 

D-1 

NAVEDTRA 135C

LABORATORY EVALUATION PROCEDURES 

Laboratory Evaluation Procedures. This Appendix contains 

information on how to conduct laboratory evaluations and how to 

evaluate the performance based on the Instructor Laboratory 

Checklist (ILC) provided at the end of this Appendix D-1. 

Procedures for Laboratory Evaluation 

 

 

 

 

 

Every instructor is responsible for the quality and safety 

of training in the laboratory. In many cases, a course 

supervisor is aided by one or more assistant instructors. 

The course supervisor is responsible for coordinating the 

assignments of the assistant instructors. The course 

supervisor is also responsible for ensuring that assistant 

instructors are familiar with laboratory procedures and are 

properly briefed on their responsibilities. 

When laboratory training is conducted with more than one 

instructor, an evaluator must determine during the 

preliminary meeting whether the instructor is the lead or 

an assistant instructor and what the instructor's 

responsibilities are. Assistant instructors should each 

have their own copy of the lesson plans. 

Laboratory training shall not begin until the required 

number of instructors is present. 

Based on the instructor's training responsibilities in the 

laboratory, the evaluator determines which of the 

evaluation items on the Laboratory Evaluation Form are 

applicable to the evaluated instructor and which should be 

rated "NA." 

Laboratory Grading Criteria. The INTRODUCTION for the 

laboratory serves the same purpose, as does the Introduction for 

the classroom; to set the stage for learning to take place and 

to motivate the students to perform to the best of their 

ability. The following is a list of behaviors that should be 

observed. 

 

 

 

Displayed course and Topic Title. 

Introduced Self. 

Explained the Objectives to the Students. The instructor 

should ensure that the students understand the objectives. 

The objectives should be related to the information in the 

job sheets. If the objectives are covered when students 

begin a new laboratory training session, readdressing the 

objectives may not be necessary for continuation periods of 

D-2 

NAVEDTRA 135C

the same laboratory training session. For continuation 

periods, mark the objective block "NA". Depending on the 

type of laboratory training, the instructor may find it 

more effective to discuss the objectives in the classroom 

right before the students go into the laboratory. 

Related Classroom Instruction to Lab Performance. The 

instructor should relate how previous classroom and/or 

laboratory instruction relates to what the students will be 

required to do in the lab. The instructor may also find it 

appropriate to relate the laboratory work to jobs the 

students will perform in the Fleet. Relating classroom 

instruction to laboratory performance may not be necessary 

for continuation laboratory training periods. When it is 

not necessary, this block should be marked "NA". 

Reviewed Safety/Sanitation Procedures. The instructor 

should review TTO procedures, as appropriate, personnel 

safety procedures, equipment safety procedures and 

applicable sanitation/hazardous waste disposal procedures. 

When the training session extends beyond one training day, 

these procedures may be reviewed at the beginning of the 

first period of laboratory training each day. Depending on 

the type of laboratory training, the instructor may find it 

more effective to discuss safety procedures in the 

classroom right before the students go into the laboratory. 

For continuation periods other than the first continuation 

period of the day, this block may be marked "NA". If 

safety procedures do not apply, mark this block "NA". 

Posted Safety Precautions as Necessary. Emergency Action 

Plans, if required, should be posted in all training areas. 

Safety precautions must be clearly posted next to or near 

any equipment, component, or material which presents a 

hazard to the safety of personnel. Emergency first-aid 

procedures should also be posted. Cut off switches to 

secure power to malfunctioning equipment should be 

accessible and marked with instructions regarding their 

use. Hazardous areas should be appropriately marked. 

Explained Criteria for Satisfactory Performance. The 

instructor must ensure that the students understand the 

grading criteria standards, including all applicable safety 

standards and security procedures. The students should 

know it the laboratory session is a practice session or a 

test. The instructor may also provide samples of partially 

finished and completed projects for the students to examine 

in the lab. 

D-3 

NAVEDTRA 135C

Motivated Students to Do Their Best. Instructors should 

motivate the students to take pride in their work and do 

their best. 

The Presentation. Deals with how well the instructor was 

prepared to conduct the laboratory training and how well it was 

accomplished. The following behaviors should be observed. 

Lesson Plan was personalized. The evaluator should check the 

lesson plan for personalization. 

 

 

 

 

 

 

Work Spaces/Stations were ready for Training. The 

instructor should ensure that each work station is fully 

equipped; that equipment, tools, and material are ready for 

student use or are ready for the students to set up and 

use; and that instructional material, including instruction 

sheets, job sheets, schematics, blueprints, checklists, and 

rating scales are available in sufficient quantities. The 

laboratory area should be clean; neat and free of trip and 

slip hazards; and fault conditions set in trainers when 

applicable. 

Reviewed Instructional Material with Students. The 

instructor should ensure that the students know what 

instructional materials are available to them and how to 

use them. The job sheet(s) should be thoroughly explained, 

as they convey directions to the students for completion of 

required tasks. Review of instructional material may not 

be necessary for continuation laboratory training periods. 

For continuation periods, this block may be marked "NA." 

Demonstrated Laboratory Procedures Effectively. When a 

demonstration is required, the instructor should ensure 

that all students could see the demonstration and employ 

the “Say and Do” technique; e.g., first explain what will 

be demonstrated and then demonstrate it. Safety should be 

emphasized at the points in the demonstration where 

applicable. If demonstrations are not required, this block 

should be marked "NA". 

Used Communication Skills Effectively. 

Maintained a Positive, Professional Attitude. 

Provided Related Instruction when needed. The instructor 

should provide related instruction when needed to 

accomplish the objectives. The instructor should monitor 

students' performance to ensure that they are progressing 

at a satisfactory pace. This should be done continuously 

while the students are working in the laboratory, rather 

than only at the end of the training session. Instructors 

D-4 

NAVEDTRA 135C

should ensure that all students are kept busy in the 

learning environment. 

Asked Thought-Provoking Questions. The instructor should 

ask a variety of thought-provoking questions to the class 

as a whole and to individual students when checking their 

progress and understanding. Thought-provoking questions 

should be used to make the students think about what they 

have learned and/or to stimulate the students to think 

independently. The instructor may also use thoughtprovoking 

questions to get non-participating students 

involved in the training period or to help students who are 

experiencing difficulties. 

Managed Time Effectively. The instructor should ensure 

that students follow procedures and time limits. When 

necessary, instructors should provide explanations/ 

clarifications/demonstrations of common problem areas to 

the entire class rather than to the individual. 

Instructors may also have students who complete their work 

ahead of schedule provide assistance to others or work on 

another assignment. 

Safety Devices/Equipment were in Good Condition. Equipment 

safety devices should be present and in good working 

condition. Equipment guards and protective devices should 

be properly adjusted. 

Issued Tools and Materials Expeditiously. The instructor 

should have tools and materials organized so that they can 

be issued to the students promptly and efficiently. When 

appropriate, the instructor should also have established 

procedures for the students to receive tools and materials 

without undue loss of valuable training time. 

Monitored Students for Safety Practices. The instructors 

will monitor students' performance to ensure compliance 

with personnel and equipment safety procedures. 

Assisted Students as Necessary. Instructors will provide 

an environment for students to learn by doing. The 

instructor will provide assistance when it is necessary or 

as indicated by the grading criteria or when the lesson 

plan and/or Administrator's Guide allows the instructor to 

provide assistance. Depending on the type of training, the 

instructor may use more capable or experienced students to 

help other students. During the laboratory session the 

instructor should not: 

 

Demonstrate on a student's practice or test project or 

provide assistance if the student can accomplish the 

objective without assistance. 

D-5 

NAVEDTRA 135C

Provide the students more assistance than is required 

or take over and complete an assignment for the 

student. 

To evaluate Instructor/Student Interaction, evaluators should 

observe the students as well as the instructors. Students 

should be observed during the evaluation of laboratory training 

because their performance provides important information on the 

quality and safety of the training. Evaluators should note the 

following areas. 

 

 

 

 

Students appeared to understand assignment. Students 

should be able to independently start the assignment after 

the instructor explains it to them and once started, the 

students should work independently. The students should 

also complete the assignment correctly. Evaluators should 

note if the students were able to accomplish the assignment 

without frequent questions and/or assistance from the 

instructor. 

Students used instructional materials correctly. 

Evaluators should note if students are using all of the 

instructional materials provided, and if they are using 

them correctly. In cases where students are not using the 

instructional materials as intended, the evaluator should 

note if the instructor observed and corrected the 

deficiency. 

Students appeared to seek help when needed. Students should 

be encouraged to ask for assistance. If students do not 

ask the instructor for assistance, note whether they ask 

their fellow students or whether they try to proceed 

without help. Note the instructor's response and rate this 

item accordingly. If the instructor advised them that they 

could not seek assistance, mark this item as "NA". If none 

of the students ask for assistance because they didn't need 

it, mark this item as "NA". 

Recognized individual student differences. An instructor 

who recognizes individual student differences does not 

compare a student's performance to the performance of 

his/her peers. The instructor should monitor students' 

non-verbal behavior for cues regarding student 

understanding and provide the level of assistance required 

by the individual student. Instructors should use a 

variety of teaching techniques to aid students in 

accomplishing the objectives and should use numerous 

examples and analogies to aid student performance. 

Instructors should monitor more closely students who are 

having difficulty than students who are not having 

D-6 

NAVEDTRA 135C

difficulty and must remain patient and provide additional 

practice and remediation when required. Instructors should 

provide additional encouragement to students who are 

progressing at a slower rate than their classmates should 

and provide challenging activities and/or rewards for 

students who progress faster than their classmates. 

Checked Student Progress and Understanding. The instructor 

should check student progress and understanding by 

monitoring student performance and by questioning the 

students. This should be occurring continuously during the 

lesson. Instructors should ensure that the students are 

using the job sheets and related instructional material 

correctly and that the job steps are followed properly and 

performance standards are maintained. 

To evaluate the Summary, the evaluator must ensure that the 

instructor checked for student achievement of the objectives. 

 

 

 

 

Related Objectives to the Lesson. To stress the 

relationship of the objectives to learning, the instructor 

should relate the laboratory session back to the 

objectives. This should occur after all students have 

completed the lab or the allowed time has expired. 

Students Participated in Review; asked questions. Students 

should participate in the review and ask questions, as 

appropriate. The instructor should review at the end of 

the session. For laboratory training sessions that extend 

beyond one instructional period/training day, the 

instructor should conduct a review after students 

accomplish each objective or major part of an objective. 

Asked Questions to check Student Understanding. The 

instructor should ask questions related to the laboratory 

session to ensure students understood the purpose of the 

training and that they did accomplish the objectives. 

Emphasized the Importance of Safety. This must be 

continuously stated through out the laboratory session. 

D-7 

NAVEDTRA 135C

Table D-1 - LABORATORY INSTRUCTOR EVALUATION CHECKLIST 

NAME RATE DATE 

NUMBER OF STUDENTS 

INSTRUCTOR/STUDENT RATIO 

COURSE TOPIC TITLE CIN 

TECHNICAL TECHNIQUE INSTRUCTOR PREPARATION 1 2 3 CERTIFICATION 

MONTHLY 1 2 3 QUARTERLY 1 2 3 4 HIGH/MODERATE-RISK 

1. INTRODUCTION 

a. Displayed course and topic title. 

b. Introduced self. 

c. Explained the objectives to the students. 

d. Related classroom instruction to lab performance. 

e. Reviewed safety/sanitation procedures. 

f. Posted safety precautions as necessary. 

g. Explained criteria for satisfactory performance. 

h. Motivated students to do their beet. 

2. PRESENTATION 

a. Lesson plan has been personalized. 

b. Work spaces/stations were ready for training. 

c. Reviewed instructional material with students. 

d. Demonstrated laboratory procedures effectively. 

e. Used communications skills effectively. 

f. Maintained a positive, professional attitude. 

g. Provided related instruction when needed. 

h. Asked thought-provoking questions. 

i. Managed time effectively. 

j. Safety devices/equipment were in good condition. 

k. Issued tools and materials expeditiously. 

l. Monitored students for safety practices. 

m. Instructors assisted students as necessary. 

3. INSTRUCTOR/STUDENT INTERACTION 

a. Students appeared to understand assignment. 

b. Students used instructional materials correctly. 

c. Students appeared to seek help when needed. 

d. Recognized individual student differences. 

e. Checked student progress and understanding. 

4. SUMMARY 

a. Related objectives to the laboratory. 

b. Students participated in review; asked questions. 

c. Asked questions to check student understanding. 

YES NI NO NA 

d. Reemphasized the importance of safety. 

NETC 1540/3 (Rev. 7-04) PAGE 1 OF 2 

D-8 

NAVEDTRA 135C

Satisfactory 

Unsatisfactory 

Recommended for a Waiver 

REMARKS COMPLETED BY THE EVALUATOR 

All behaviors evaluated as NI or NO will be explained under 

this section. A statement concerning safety evaluation 

procedures must be included in this section. Also include 

any comments of an outstanding nature. 

SIGNATURE AND TITLE OF THE EVALUATOR 

DATE 

INSTRUCTOR IMPROVEMENT PLAN 

I have been debriefed on this evaluation. I understand the 

areas that need improvement and will take the following 

action: 

SIGNATURE AND TITLE OF THE INSTRUCTOR 

DATE 


D-9 

NAVEDTRA 135C

APPENDIX E 

STUDENT CRITIQUE FORMS 

E-1 

NAVEDTRA 135C

STUDENT CRITIQUE OF TRAINING 

Please Provide an explanation for each item marked 1, 2, or NO on the back of this 

form. Any recommendations for improvement are encouraged and may be provided on the 

back of this form. Thanks you for your time. 

Course Date CIN Unit/MOD: Class 

Instructor 

Student/contact number: 

(*You are not required to sign this form, however, if you desire feedback, a 

name/contact number is necessary). Write N/A if the item does not apply. Use the 

following scale where indicated: (1 – Strongly Disagree, 2 – Disagree, 3 – Neither 

Agree nor Disagree, 4 – Agree, or 5 – Strongly Agree). 

1. Using the 1 to 5 rating scale, evaluate the effectiveness of the following course 

material. 

____ A. Trainee Guide was necessary for me to understand the material. 

____ B. Technical Manuals were necessary for me to understand the material. 

____ C. Training aids (transparencies, videos, power points, etc) were necessary for 

me to understand the material. 

____ D. Training equipment was necessary for me to understand the material. 

2. Using a YES/NO rating, answer the following questions concerning the lesson topics 

in the course. 

____ A. Provided me with the knowledge needed to perform in the labs. 

____ B. Were organized in a clear and logical manner. 

____ C. Were presented in a manner that was easy to understand. List lessons or 

areas you had difficulty with. 

3. Using a YES/NO rating, answer the following questions about how the objectives 

were measured. 

____ A. There was enough time for me to practice the skills before taking the 

performance test(s). 

____ B. The grading criteria were explained to me before I was administered the test. 

____ C. Test(s) represented the material covered. 

____ D. There was enough time for me to complete the test(s). 

4. Using a YES/NO rating, answer the following questions as they relate to safety 

and the training facilities. 

____ A. Lessons on safety were included as applicable. 

____ B. Lessons related safety to job performance. 

____ C. Safety was emphasized in performance labs. 

____ D. Physical condition of the facilities was adequate. 

____ E. Classroom equipment was safe for use. 

____ F. Laboratory/equipment was safe for use. 

5. Using the 1 to 5 rating scale, evaluate the effectiveness of the instructor on the 

following items. 

____ A. Was prepared to teach the lesson(s). 

____ B. Taught at a level I could understand. 

____ C. Encouraged me to ask questions. 

____ D. Answered my questions adequately. 

____ E. Motivated me to learn the material. 

____ F. Was enthusiastic about the subject. 

____ G. Exhibited professionalism at all times. 

____ H. Was willing and available to assist me with my problems. 

6. Using a YES/NO rating, answer the following questions about safety. 

____ A. The instructor covered safety prior conducting performance laboratories. 

____ B. The instructor made me feel my safety was a primary consideration during 

performance laboratories. 

AMPLIFYING COMMENTS 

NETC 1540/6 (3-10) PAGE 1 OF 4 

E-2 

NAVEDTRA 135C

STUDENT CRITIQUE OF HIGH-RISK TRAINING 

You will be given the opportunity to answer the following questions at the conclusion of 

each high-risk training session. Please provide an explanation for each item marked 1, 

2, or NO on the back of this form. 

Course: Date: CIN: 

Unit/Module: ______________________________Class: ____________________________ 

Instructor(s): ____________________________Class: ____________________________ 

------------------------------------------------------------------------------- 

Write N/A if the item does not apply. Use the following scale where indicated: 

(1 - Strongly Disagree, 2 - Disagree, 3 - Neither Agree nor Disagree, 4 - 

Agree, or 5 - Strongly Agree). 

1. Using YES/NO rating, evaluate whether the items listed were adequately 

explained to you prior to the beginning of each high-risk training situation. 

__ A. Training Time Out procedures. 

__ B. Emergency Action Plan. 

__ C. Tasks to be performed. 

__ D. Methods used to determine successful performance. 

2. Using a YES/NO rating, answer the following questions as they relate to 

safety during the high-risk training situation. 

__ A. Safety precautions were reemphasized immediately prior to job 

performance. 

__ B. The instructor evaluated my knowledge of safety precautions prior to job 

performance. 

__ C. Laboratory/equipment was safe for use. 

3. Using a YES/NO rating, answer the following questions concerning the 

instructor. 

__ A. Encouraged me to report unsafe or unhealthy conditions. 

__ B. Encouraged me to do my best. 

__ C. Provided a learning environment that was not threatening to me. 

4. Using a 1 to 5 range scale answer the following: 

__ A. I felt my safety was always a primary concern of the instructor. 

__ B. I felt that the training environment was both safe and non-hazardous. 

NETC 1540/6 (3-10) PAGE 2 OF 4 

NOTE: 

For high-risk training situations, no one will place 

pressure on you to sign this form. If you wish to sign 

this you may; however, you have the right to remain 

anonymous. 

E-3 

NAVEDTRA 135C

STUDENT CRITIQUE OF TEAM TRAINING 

Please provide an explanation for each item marked 1, 2, or NO on the back of 

this form. Any recommendations for improvement may also be provided on the 

back of the form. 

Course Date: CIN: 

Unit/Module: Instructor: Instructor: 

Write N/A if the item does not apply. Use the following scale where indicated: 

(1 - Strongly Disagree, 2 - Disagree, 3 - Neither Agree nor Disagree, 4 - 

Agree, or 5 - Strongly Agree). 

1. Using a 1 to 5 rating scale, evaluate the effectiveness of the 

instructor/operator as appropriate. 

__ A. Was prepared to conduct the training session. 

__ B. Provided me with the necessary guidance during the training. 

__ C. Exhibited professionalism at all times. 

__ D. Critique of team performance was adequate in identifying team and 

individual problems. 

__ E. Emphasis on my personal safety during the training was adequate. 

2. Using a YES/NO rating, answer the following questions on the security/safety 

of the team training session. 

__ A. Trainer was safe for use. 

__ B. All equipment was safe for use. 

__ C. Safety precautions were explained prior to beginning training. 

__ D. My knowledge of safety precautions was evaluated immediately prior to 

the training session. 

__ E. Safety precautions were reemphasized during training as needed. 

__ F. Security procedures were explained prior to the training session. 

3. Using a YES/NO rating, answer the following questions on the training 

facilities. 

__ A. Laboratory was clean, properly lighted, heated, cooled, etc. 

__ B. Classrooms were clean, properly lighted, heated, cooled, etc. 

4. Using a 1 to 5 rating scale, answer the following questions concerning the 

overall training. 

__ A. The simulation of training was realistic and challenging. 

__ B. The training materials were necessary for successful performance. 

__ C. The training equipment (tools, protective gear, etc.) was in good 

condition. 

__ D. The training was valuable in preparing me to do my Job. 

5. Using a 1 to 5 rating scale, senior members of the team, if appropriate, 

answer the following questions on training. 

__ A. Instructors/operators were helpful in providing the assistance needed to 

effectively train the team. 

__ B. The scenario selection was appropriate to meet the needs of the team. 

__ C. Training was necessary to prepare the team to function effectively. 

__ D. Training provided was presented at the appropriate level for the team. 

NETC 1540/6 (3-10) PAGE 3 OF 4 

NOTE: 

You are not required to sign this form; however, if you 

desire feedback, a name is necessary. 

E-4 

NAVEDTRA 135C

QUALITY OF LIFE CRITIQUE 

Please provide an explanation for each item marked 1, 2, or NO on the back 

of this form. Any recommendations for improvement may also be provided on 

the back of the form. 

Course Date: Rate/Rank: 

Barracks 

Class 

Write N/A if the item does not apply. Use the following scale where 

indicated: (1 - Strongly Disagree, 2 - Disagree, 3 - Neither Agree nor 

Disagree, 4 - Agree, or 5 - Strongly Agree). 

1. Using a 1 to 5 rating scale, evaluate the adequacy of the following 

services. 

__ A. Personnel Support 

__ B. Medical 

__ C. Dental 

__ D. Berthing House Keeping 

2. Using a 1 to 5 rating scale, evaluate the adequacy of the following 

facilities. 

__ A. Berthing 

__ B. Messing 

__ C. Medical 

__ D. Dental 

__ E. Morale, Welfare, and Recreation (MWR) 

3. Using a YES/NO rating, answer the following. 

__ A. The quality of the food was adequate. 

__ B. The washer/dryers were operable. 

__ C. Change machines ware available and operable. 

__ D. Vending machines were available and operable. 

4. Using a YES/NO rating, answer the following concerning the regulations 

and policies. 

__ A. Were fully explained during the command or course indoctrination. 

__ B. Were reinforced by instructors and company commanders. 

__ C. Were equally enforced by all senior personnel. 

NETC 1540/6 (3-10) PAGE 4 OF 4 

NOTE: 

You are not required to sign this form: However, if you 

desire feedback, a name is necessary. 

E-5 

NAVEDTRA 135C

APPENDIX F 

SAFETY REVIEW CHECKLIST 

F-1 

NAVEDTRA 135C

SAFETY REVIEW CHECKLIST 

COURSE: __________________________________CIN:_______________CDP:____________ 

REVIEWER/TITLE: _____________________________________________DATE:___________ 

REVIEWER/TITLE: _____________________________________________________________ 

TRAINING SAFETY OFFICER: ____________________________________________________ 

A. APPLICABLE TO ALL COURSES 

1. Instructor training completed. 

2. Quarterly IS safety training conducted. 

3. Medical alert procedures in place. 

4. Mishap trend analysis conducted. 

5. Instructors are present in sufficient numbers to prevent 

accidents during potentially hazardous or dangerous 

situations. 

YES NO N/A 

6. All instructors give safety top priority. 

7. Facilities ensure a safe working environment. 

8. Hazard controls to eliminate or minimize potential risks 

are included in hazardous training evolutions. 

9. Tools and equipment are in good working condition and safe 

to use. 

10. Training evolutions that require students to perform 

hazardous tasks are essential to accomplish learning 

objectives. 

11. Applicable safety procedures/protective measures in place. 

(see Section C) 

B. HIGH-RISK COURSES ONLY 

1. TTO procedures in place. 

2. DOR procedures included in voluntary courses. 

3. Premishap Plan In place. 

4. Annual exercise of premishap plan conducted. 

5. Safety standdown review and documentation accomplished. 

6. Periodic safety inspections of high-risk training 

facilities and equipment 

7. Training Safety Officer assigned to the course or block of 

courses. 

8. Safety observers assigned to the course. 

9. Site augment plans in place (if applicable). 

10. Core unique instructor training program approved by CCA. 

11. Screenings of instructor complete and documented. 

12. Student screening documented. 

13. Setback information on students available to the 

instructor. 

NETC-GEN 1540/4 (REV. 3-10) PAGE 1 OF 2 

F-2 

NAVEDTRA 135C

C. COMPLETE AS APPLICABLE YES NO N/A 

Safety procedures/protective measures* are in place for the 

following operations (as applicable): 

1. Use of ladders 

2. Use of hand tools 

3. Machinery operation 

4. Refueling operations 

5. Material handling operations 

6. Hazardous material handing 

7. Welding/brazing 

8. Diving ~ 

9. Weapons firing 

10. Food preparation 

11. Painting 

12. Laundry operation 

13. Photography operation 

14. Electrical/electronic operations 

15. Soldering 

16. Aircraft repair 

17. Swimming 

18. Fire fighting 

19. Parachuting 

20. Rappelling 

21. Ammunition/explosives handling 

22. Radiography 

23. Laser operation 

NETC-GEN 1540/4 (REV. 3-10) PAGE 2 OF 2 

* Safety procedures/measures include, but are not limited to, 

heat stress control procedures, control (tag-out) procedures, 

respiratory protection, sight protection, hearing protection, 

hand protection, head protection, foot protection, etc. 

F-3 

NAVEDTRA 135C

APPENDIX G 

FORMAL COURSE REVIEW PROGRAM 

G-1 

NAVEDTRA 135C

INTRODUCTION 

Appendix G contains guidelines to be used in the conduct of FCR 

and a sample checklist. It is not intended to be a stand-alone 

set of procedures but must be used in conjunction with the 

information in this manual. 

PART 1 - COURSE CONTROL DOCUMENTS 

Course Control Documents contain tasking for course development 

and/or revision, front-end analysis information, course 

objectives, Course Training Task List (NAVEDTRA 130 task based), 

Personnel Performance Profile (PPP) (NAVEDTRA 131 equipment 

based) line items, general information about the course, etc. 

Part 1 - Course Control Documents, is divided into the following 

sections: 

 

 

 

 

 

Planning 

Analysis 

Design 

CeTARS/CANTRAC 

ACE 

Copies of the course control documents and approval letters for 

each will be maintained in the course audit trail. Refer to 

Chapter 4 for additional information on the course audit trail. 

Each course control document is a product of a curriculum 

development process and must be approved by the appropriate 

authority. Refer to Chapter 4, Section 1, for information on 

the approval authority for each document. Because courses may 

use different standards for development, the type of document(s) 

on file, the approval authority and/or format of the documents 

may vary. While the format may not be consistent, the content 

should be in accordance with the standard under which the 

document was developed. This requires CURRICULUM DEVELOPMENT 

EXPERTs to be familiar with all curriculum development standards 

used at their training activity. Course control documents will 

not be changed solely to meet the guidelines contained in the 

NAVEDTRA development documents. 

Planning. The planning document should be reviewed when the 

course is under revision. Mark "N/A" if appropriate. 

Regardless of the status of the curriculum, the planning 

document and approval letters will be maintained on file by the 

G-2 

NAVEDTRA 135C

CCMM for audit trail purposes only. Refer to Chapter 4, Section 

1. The type of planning document used will vary based on the 

standard. For the purpose of the FCR, the following information 

will be on file: 

 

 

 

Training Project Plan (format will vary) 

Approval letter (approval authority will vary) 

Accurate milestones 

Analysis 

 

A copy of the analysis document and approval letters should 

be maintained by the CCMM. For courses developed using the 

different equipment based standards, applicable PPP tables 

should be on file with the CCMM. Analysis documentation 

and approval authority for courses developed using task 

analysis standards will vary. The FCR should focus on the 

following since the type of document on file is not 

important. 

 

 

 

Has an analysis been conducted? 

Is the information in the course consistent with the 

analysis? 

Is the course material based on valid analysis 

information? 

 

If the information contained in the analysis document is 

not current and/or not accurate, the findings will be 

summarized in the summary sheets and recommendations 

forwarded to the CCA for action. Possible recommended 

actions include requests for Human Performance Requirements 

Review or a complete job analysis. 

Design 

 

The design document should be approved by the appropriate 

higher authority. The CCMM will provide the participating 

sites with a copy of the appropriate design document. As 

with the Planning and Analysis phases, the type of design 

document, approval authority and document format will vary 

between developmental standards. During the FCR the 

emphasis should be placed on content and accuracy of the 

document(s). 

 

 

Are the objectives accurate? 

Do they reflect the current needs of the Fleet? 

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NAVEDTRA 135C

Is there a list of approved visual information, 

training materials, training equipment, etc., for the 

course? 

Is the Course Master Schedule/Master Course Schedule 

accurate? 

Are the instructor/student ratios optimal? 

Are the ratios being adhered to in lab? 

 

If any part of the design document is inaccurate or not 

current, the findings and recommendations will be addressed 

in the summary. 

CeTARS/Catalog of Navy Training Courses (CANTRAC). It is the 

responsibility of the training activity to keep certain data 

elements in CeTARS current and accurate and to update CANTRAC. 

Critical data elements in CeTARS are course length, capacity, 

ratios and periods. Some of the data elements for CANTRAC are 

taken directly from CeTARS; however, scope, prerequisites, and 

purpose must be generated by the training command and forwarded 

to LC, via the CCMM for entry into CeTARS. 

ACE. All courses 45 instructional hours or longer will be 

evaluated by ACE for potential college credit recommendations 

and reevaluated each time the course is revised. For the 

purpose of the FCR, ensure the recommended credit listed in the 

ACE Guide is current and accurate. 

PART 2 - TESTING PROGRAMS 

Testing programs are designed to measure student achievement of 

the objectives. For FCR purposes, the following areas should be 

reviewed: 

 

 

 

 

 

 

Testing Plan 

Test Design and Development 

Knowledge Test Item Banks 

Performance Testing 

Test Administration 

Test Analysis 

Refer to Chapter 5, Section 1, and Appendix C for policy and 

guidelines on testing programs. If any section of Part 2, 

Testing Programs, is not consistent with the policy and 

guidelines, summarize the findings in the summary section. 

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NAVEDTRA 135C

Testing Plan. The format of the testing plan may vary,but the 

minimum requirements as stated in Chapter 5, Section 1, must be 

contained within. For the purpose of the FCR, the following 

points should be considered: 

 

 

 

 

 

 

 

Is the testing plan on file, accurate, and approved by the 

appropriate authority? 

Are all objectives measured through formal testing? If 

not, how are the remaining objectives measured? 

Are the objectives measured based on criticality? In other 

words, are the most critical objectives measured through 

formal testing? If not, how are they measured? 

How was the criticality of the objectives determined? 

Are the higher level objectives being measured through 

comprehensive testing? If not, why? 

Is remediation being conducted for all failed objectives or 

is remediation completed for the critical objectives only? 

Is retesting being accomplished on the failed objectives? 

Test Design and Development. Test design is discussed in 

Appendix C, and in NAVEDTRA Manuals 130 and 131 (series). Test 

design should be consistent with these guidelines. The test 

design prepared during development should be approved by the 

CCMM. Once validated, changes to the test design should be 

approved by the CCMM. While the actual items on the test may 

vary, the design should remain the same until a change is 

directed. For FCR purposes, the following items should be 

reviewed: 

 

 

 

 

 

 

Is the minimum passing grade appropriate for the expected 

performance level of the graduate? 

Are the numbers and type of items on the test adequate to 

measure each objective? 

Are there enough alternate versions of a test to adequately 

prevent compromise? 

Is the test used for retest purposes different from the 

original version? 

Is there an equal degree of difficulty between versions? 

Are tests developed as per the approved test design? 

Knowledge Test Item Bank. All courses should have access to a 

master test item bank. The responsibilities for maintaining and 

updating the test item banks are listed in Appendix C and 

NAVEDTRA Manuals 130 and 131 (series). For FCR purposes, the 

following should be considered: 

G-5 

NAVEDTRA 135C

Are test items constructed as per appropriate guidelines? 

Is the CCMM maintaining the master test item bank? 

Are test items approved by the CCMM? 

Are test items written to measure the accomplishment of the 

objectives? 

Are test items keyed to the objective/PPP item they 

measure? 

Are procedures for changing the test item bank adequate? 

Performance testing. Guidelines for testing, grading, and 

evaluating performance tests are contained in Appendix C. 

Guidelines on the development of performance tests are contained 

in NAVEDTRA Manuals 130 and 131 (series). For FCR purposes, the 

following points should be considered: 

 

 

 

 

 

 

Is performance testing being conducted as per the 

objectives? 

Are rating scales/checklists used to measure performance? 

Are they adequate? Effective? 

Is the grading criterion in accordance with guidelines in 

NAVEDTRA 130 and 131 (series)? 

Is the minimum passing grade (numerical grade or a 

SAT/UNSAT) appropriate for the course? 

Is the weighting of the performance tests for the final 

grade consistent with course objectives? 

If the course objectives are primarily skill in nature, 

does the grading criteria designate a significant portion 

of the student's grade to the performance testing or 

practical work? Is the student's grade determined 

primarily by the knowledge tests? If so, is this 

acceptable? 

Administering and Reviewing a Test. Guidelines for the 

administration of a test and format/content of a Test 

Administrator's Guide are contained in NAVEDTRA 130 and 131 

(series). Guidelines for reviewing a test are contained in 

Appendix C. For FCR purposes, the administration of a test 

includes the following elements: 

 

 

Are there Test Administrator's Guides for both performance 

and knowledge tests? 

Do the Test Administrator's Guides contain clear and exact 

guidance to the instructor on how to administer the test? 

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NAVEDTRA 135C

Are the procedures for preventing test compromise adequate? 

This refers to the: 

Location of the instructor in the classroom. 

Student-to-instructor ratio. 

Rules for the students taking the test. 

Are the procedures for test review adequate? Are missed 

test items reviewed? 

Are procedures for test security adequate? 

Test Analysis. Guidelines for the test and test item analysis 

are contained in Appendix C. For FCR purposes, the following 

items should be reviewed: 

 

 

 

 

 

Is test item analysis being conducted? 

How are the results being used? 

Are the changes to the test items resulting from test item 

analysis tracked and documented? 

Is test item analysis being conducted for performance 

tests? 

Are tests being analyzed to determine the areas students 

have difficulty with? 

PART 3 - INSTRUCTIONAL STAFF 

For FCR purposes, the instructional staff includes training 

managers, course supervisors, instructors, and curriculum 

development/maintenance managers. Each category of personnel 

should receive formal training, as appropriate, and complete the 

IS training requirements designated by the command. Also 

included is the utilization of staff personnel and staff record 

keeping procedures. 

IS Training for Training Managers. The term "training manager" 

is used to identify personnel responsible for command-wide 

training programs. A list of these billets and recommended 

training requirements for each is contained in Chapter 2, 

Section 2, of this manual. 

 

 

 

The CO is responsible for ensuring that an IS training 

program for training managers is established. 

Documentation should be maintained to verify completion of 

required training. 

For FCR purposes: 

G-7 

NAVEDTRA 135C

Review documentation to ensure the completion of 


Discuss with training managers the adequacy of the 

training provided, i.e., Did the training prepare them 

for the job? 

IS Training for Course supervisors. The term "course 

supervisor" is used to identify personnel responsible for the 

training programs specific to a course or department. A list of 

these billets and recommended training requirements for each is 

contained in Chapter 2, Section 3, of this manual. 

 

 

 

 

 


program for course supervisors is established. 



For FCR purposes, review documentation to ensure completion 

of required training. 

Discuss with course supervisors the adequacy of the 

training provided, i.e., Did it prepare them for the job? 

Review the number of course supervisors assigned to a 

course. Are they present in adequate numbers to ensure 

quality training? 

Certification of Instructors. Guidelines for the certification 

of instructors are contained in Chapter 2, Section 4, of this 

manual. Course supervisors (normally the course supervisor) 

will develop an instructor certification plan consistent with 

the required local guidelines. 

 

 

 

The course supervisor is responsible for ensuring that the 

certification plan for an instructor is approved. 

The instructor certification plan should include a list of 

topics the instructor will be certified to teach and a plan 

to prepare the instructor to teach new material. 


 

 

Review a random sample of training records to ensure 

proper documentation of the certification process and 

to ensure that all instructors have received 

instructor training as required. 

Review the semi-annual and quarterly, as appropriate, 

evaluation records to ensure compliance with the 

guidelines contained in Chapter 5, Section 2. 

G-8 

NAVEDTRA 135C

If the course has contract instructors, contact the 

COR to review the evaluations conducted by the Navy. 

Each contract instructor should have at least an 

annual evaluation on file. Refer to Chapter 6, 

Section 4. 

IS Training for Curriculum Managers. The term "curriculum 

managers" is used to identify all persons involved in developing 

curriculum, monitoring the curriculum process, and approving the 

curriculum products. A list of recommended training 

requirements is contained in Chapter 2, Section 5, of this 

manual. 

 

 

 


program for curriculum managers is established. 




Review documentation to ensure completion of required training. 

Discuss with curriculum managers the adequacy of the training 

provided, i.e., Did it prepare them for the job? 

Review the number of curriculum managers assigned to a course. 

Are they present in adequate numbers to ensure the quality of 

the curriculum development/revision/review process? 

Utilization of Staff Personnel. Guidelines for determining 

instructor requirements are contained in Chapter 2, Section 6, 

of this manual. For FCR purposes, the following applies: 

Review instructor computations to determine accuracy and 

consistency with the course master schedule/master course 

schedule. 

 

Course supervisors will keep track of the number and types 

of personnel assigned in order to receive optimal 

utilization of all staff personnel. Examples of items to 

be addressed include: 

 

 

 

 

 

Number of instructors assigned 

Number of instructors on board 

Number of Master Training Specialists 

Adequacy of the numbers 

Number of losses anticipated in six months 

Instructor Recognition Program. Information-on the types of 

programs and the administrative guidelines are contained in 

G-9 

NAVEDTRA 135C

Chapter 2, Section 7. Each course reviewed should have a 

program to recognize outstanding instructors. 

Record Keeping. Guidelines for the content of training records 

for training managers, course supervisors, instructors, and 

curriculum managers are contained in Chapter 2, Section 8, of 

this manual. For FCR purposes, review the records to ensure 

compliance with minimum requirements. 

PART 4 -INSTRUCTIONAL MATERIALS 

The evaluator must be familiar with the different developmental 

standards. For FCR purposes, instructional materials include: 

 

 

 

Instructor Guides/Lesson Plans 

Trainee/Student Guides 

Instructional Media Materials 

In addition, security classifications and security procedures 

are reviewed. SMEs will be responsible for the evaluation of 

Part 4 - Instructional Materials. 

Instructor Guide/Lesson Plan. The purpose of an instructor 

guide/lesson plan is to provide the instructor with guidelines 

from which to teach. While the name and format of the document 

varies between standards, its purpose remains the same. For FCR 

purposes, the following guidelines apply: 

 

 

 

 

An approved master lesson plan/instructor guide will be on 

file. 

The change process used by the course should be reviewed to 

ensure that all approved changes are being implemented. 

This is normally accomplished by comparing the master with 

a random sample of individual lesson plans. 

Lesson plans shall contain some personalization. The 

amount will vary between different training activities and 

courses within those activities. Course supervisors are 

responsible for ensuring that lesson plans are 

personalized. 

Materials shall be consistent with the objectives they 

support and must be technically accurate. 

Student Materials. Different types of developmental standards 

use different terms for student materials. For the purpose of 

the FCR, student materials include handouts, trainee guides, 

student guides, job sheets, lab manuals, etc. 

G-10 

NAVEDTRA 135C

An approved master student guide will be on file. 

Student Guides/Trainee Guides will be developed in 

accordance with the applicable development standard. 

A system will be in place to ensure approved changes are 

recorded in the appropriate student materials. 

The student materials must be technically accurate, clear, 

and complete; must be easy to read; and must be adequate to 

support the achievement of the objectives. 

Instructional Media Materials. Instructional Media Materials 

(IMM) include visual information such as transparencies, 

videotapes, movies, slides, electronic media, etc. For FCR 

purposes, review the curriculum to ensure the effective and 

appropriate use of IMM. 

 

 

Review a random sample of IMM to ensure technical accuracy 

and currency. Evaluate the condition of the IMM. 

Ensure that all IMM are listed on the appropriate 

documentation for the developmental standard (Required 

Resource List). 

Technical Manuals and Publications. For FCR purposes, technical 

manuals and publications shall be reviewed to ensure accuracy of 

content. 

 

 

Review all technical manuals and publications to ensure 

each is maintained current and that all changes have been 

recorded as required. 

Ensure that the technical manuals and publications are 

maintained in sufficient numbers for student use and that 

they are in good condition. 

Security. For FCR purposes, review the classification of the 

material. 

 

 

 

Is the classification appropriate for the material? 

Is the curricula properly marked? 

Are the procedures consistent with the guidelines contained 

in Chapter 6, Section 6, of this manual? 

G-11 

NAVEDTRA 135C

PART 5 - TRAINING RESOURCES 

Training resources include laboratory and classroom spaces, 

training devices, test equipment, tools, etc. For FCR purposes, 

the following items should be reviewed. 

 

 

 

 

General condition of the spaces, including heating, 

cooling, ventilation, or other environmental factors in 

classrooms/labs. If the learning spaces are not conducive 

to learning, corrective action should be taken. If funding 

is required to correct the deficiency, findings will be 

summarized and forwarded to the appropriate activity as a 

part of the recommended action. 

Availability of training devices, test equipment, and 

tools. There should be an adequate number of training 

devices, test equipment, and tools on hand to train the 

students. Inadequate equipment can cause delays in 

training and/or substandard training. If this category is 

inadequate, documentation for funding should be submitted 

to the appropriate activity as a part of the recommended 

action. 

General condition of training devices, test equipment, and 

tools including proper and adequate stowage. Training 

devices, test equipment, and tools must be safe for use. 

Corrective action will be taken immediately for any item 

found unsafe. 

Adequacy of training devices to achieve the objectives. 

Are the training devices capable of measuring student 

achievement of the objectives? If not, a testing 

constraint exists. This situation must be identified in 

the testing plan and corrective action initiated as soon as 

possible. Sometimes training devices are capable of doing 

more than what the objectives specify. If material is 

being taught simply because the training device can help 

teach it, action should be taken to delete items that are 

not consistent with the objectives. Training devices are 

used as a means for the student to accomplish the 

objectives. Courses will be written to the objectives and 

not to the capabilities of the training devices. 

PART 6 - STUDENT PROGRAMS 

For FCR purposes, the following will be reviewed: 

 

 

Student Records 

Counseling Program 

G-12 

NAVEDTRA 135C

Student Recognition Program 

Remediation Program 


6 +2 Training Program 

The student management program will be consistent with the 

guidelines contained in Chapter 3 of this manual. 

Student Records. For FCR purposes, randomly review the student 

records. 

Are records being kept? 

Is each student's progress being tracked? 

Counseling Program. For FCR purposes, review of the student 

counseling program may require looking at the student records 

and/or interviewing students. 

 

 

Is there a referral program for nonacademic problems? Does 

the student know who to go to in case of a problem? 

Are counseling sessions being documented? 

Student Recognition Program. Training managers should establish 

a student recognition program for the training activity. Course 

supervisors may also establish programs in addition to the 

command-wide program. 

 

 

Does the program recognize/reward individual or groups of 

students whose performance has been outstanding or whose 

performance has improved over time? 

If applicable, is an acceleration program in place? 

Remediation Program. The remediation program is designed to 

provide assistance to students who are not accomplishing the 

objectives in the allotted time. 

 

 

 

Has a remediation program been established? 

Is the process effective? 

Are adequate numbers of instructors available for 

remediation? 

Academic Review Boards (ARBs). ARBs are used to assist in the 

identification of academic problems and to make recommendations 

concerning the disposition of the student. For FCR purposes, 

review the existing ARB records. 

G-13 

NAVEDTRA 135C

Are ARBs being conducted as required? 

Are ARB results being documented in the student's record? 

6 +2 Training Program. 6 +2 is a training program that 

compresses the traditional 8-hour training day to 6 hours of 

continuous training coupled with 2 hours of remediation for the 

students who need it. For the FCR purposes, review application 

of 6 +2 to ensure optimal use of resources and improvements to 

the student learning process. 

PART 7 - EVALUATION PROGRAMS 

For FCR purposes, this part deals with Course Reviews, the 

Student Critique Program and the External Evaluation Program. 

Course Reviews. Review past course reviews to verify that all 

discrepancies have been corrected or action has been taken. The 

types of reviews on file may vary between courses. At a 

minimum, all courses shall have a Safety Review and FCRs from 

the previous two cycles. 

Student Critique Program. Refer to Chapter 5, Section 3, for 

guidelines on the student critique program. Review a random 

sample of student critiques. 

 

 

Are the critiques being forwarded through the chain of 

command? 

Is summary data being maintained for two years? 

TQIs. Refer to Chapter 5, Section 4, for guidelines on the 

training quality indicator (TQI) Program. For FCR purposes: 

 

 

Are TQI data being summarized as required, and is 

corrective action on adverse trends being taken? 

Is summary data being maintained for comparison purposes? 

External Evaluation Programs. Refer to Chapter 5 for guidelines 

on the establishment and management of the external evaluation 

program. Programs will be reviewed for compliance with these 

guidelines. 

Summary. The findings identified in each part will be 

summarized in the summary sheets. Sample summary sheets are 

contained at the end of this appendix. Each summary sheet 

should include the following in addition to a list of the 

findings: 

G-14 

NAVEDTRA 135C

Responsibility for corrective action. 

Estimated completion date for the discrepancy. 

An explanation of items marked "NA"or "NO" on the 

checklist. 

G-15 

NAVEDTRA 135C

COURSE REVIEW SAMPLE CHECKLIST COVER PAGE 

COURSE TITLE: 

DATE: 

COURSE CIN: CCMM: CCA: 

REVIEW CYCLE: Annual Biennial Triennial 

DATE OF LAST REVIEW: 

ACTIVITY CONDUCTING FCR: 

LIST OF PARTICIPATING ACTIVITIES: 

DEVELOPMENTAL STANDARD: 

CURRICULUM STATUS: 

Under revision. 

Has a project plan been submitted? 

Date approved. 

Date of planned revision. 

No revision planned. 

Number and date of latest change. 

COURSE REVIEWERS - TITLE – CODE 


G-16 

NAVEDTRA 135C

PART 1 - COURSE CONTROL DOCUMENTS (SAMPLE) 

To complete this part, review the course audit trail. Each 

document and associated approval letters should be reviewed 

during the FCR. Use the section appropriate to the 

developmental standard. Review CeTARS and CANTRAC documents. 

Ensure all records maintained are current and accurate. 

Respond to the questions as directed. If an item does not 

apply, mark NA. NAs, where appropriate, and NOs will require 

explanation. 

YES NO NA 

A. PLAN 

1. TPP on file. 

2. Date TPP approved. 

3. Project Plan contains accurate data for 

this course. 

4. Milestones in the TPP are on schedule. 

B. ANALYSIS 

1a. Personnel Performance Profile (PPP) 

tables on file. 

2a. Date PPP tables approved by the CCA. 

1b. Job Task Analysis data on file. 

2b. Date Job Task Analysis data approved. 

3b. The analysis data contains accurate 

information for the course. 

C. DESIGN 

1. Type of course control document on file. 

2. Date course control document approved. 

3. Course control document is 

accurate/current. 

4. Master Schedule/Summary Sheet is accurate. 

5. Master Schedule/Summary Sheet is approved. 

6. Training Path System is accurate/current. 

D. CeTARS/CANTRAC 

1. Ratios, periods and course length in 

CeTARS are accurate. 

2. Capacity data in CeTARS is accurate. 

3. CANTRAC data Is current and accurate. 

E. ACE EVALUATIONS 

1. ACE evaluations are current and accurate. 


G-17 

NAVEDTRA 135C

PART 2 - TESTING PROGRAMS (SAMPLE) 

In this section, review the testing plan, test item bank, 

performance/knowledge tests, and grading criteria. 

YES NO NA 

A. TESTING PLAN 

1. Testing Plan is on File and approved. 

2. The objectives are tested as per the testing 

plan. 

3. Comprehensive testing is being conducted. 

4. The testing procedures are consistent with 

Approved testing plan. 

B. TEST DESIGN AND DEVELOPMENT 

1. Minimum passing grade for a test established. 

2. The number of different test versions is adequate 

to prevent compromise. 

3. There is an equal degree of difficulty between 

versions. 

4. There is an adequate number of items on the test 

to measure the objective(s). 

5. Types of items and degree of difficulty are 

consistent with the objectives. 

6. Test design has been approved by the CCMM. 

7. Tests are developed as per the approved test 

design. 

8. Tests used for retest contain items that are 

different from the original version. 

C. KNOWLEDGE TEST ITEM BANKS 

1. Test item banks are maintained. 

2. Test items are constructed per NAVEDTRA 

curriculum development standards. 

3. Test items are approved by the CCMM. 

4. Test item is keyed to objective/PPP item it 

measures. 

5. Procedures for changing test bank are adequate. 

D. PERFORMANCE TESTING 

1. Performance testing is being conducted. 

2. Rating scales and/or checklists are used 

appropriately to evaluate the performance tests. 

3. Weighting of performance tests for the overall 

grade is consistent with the course objectives. 

E. TEST ADMINISTRATION 

1. Test Administrator Guides are clear and exact. 

2. Test administration procedures are adequate to 

prevent test compromise. 

3. Procedures for test security are adequate. 

4. Test review procedures are in accordance with the 

approved testing plan. 

F. TEST ANALYSIS 

1. Test item analysis is being conducted. 

2. Test analysis results are being used to improve 

the training. 

3. Changes based on the analysis are adequately 

documented. 


G-18 

NAVEDTRA 135C

PART 3 - INSTRUCTIONAL STAFF (SAMPLE) 

To complete this part, review the training records for personnel, i.e., 

instructor and training support billets. 

YES NO NA 

A. COURSE SUPERVISORS 

1. Personnel assigned as course supervisors have 

completed IS training requirements. 

B. INSTRUCTORS 

1. All personnel assigned to instructor billets have 

completed an instructor training course. 

2. Instructors are being trained in accordance with 

the approved instructor certification program. 

3. Instructors are being evaluated in accordance 

with the evaluation program. 

4. Instructors assigned to high-risk courses have 

completed all additional training requirements 

for high-risk instructors. 

C. INSTRUCTOR EVALUATORS 

1. Personnel assigned as evaluators have completed 

IS training requirements. 

D. CURRICULUM MANAGERS 

1. All personnel assigned to curriculum management 

have completed IS training requirements. 

E. UTILIZATION OF STAFF PERSONNEL 

1. Course is adequately tracking personnel 

gains/losses to ensure optimal utilization of 

personnel. 

F. INSTRUCTOR RECOGNITION PROGRAM 

1. An instructor recognition program is used to 

recognize outstanding instructors. 

G. RECORD KEEPING 

1. Training is documented and adequate training 

records are kept for all personnel. 


G-19 

NAVEDTRA 135C

PART 4 - INSTRUCTIONAL MATERIALS (SAMPLE) 

In this part, review lesson plans, trainee guides, and training support 

materials. Provide specific feedback as to discrepancies. 

YES NO NA 

A. LESSON PLAN/INSTRUCTOR GUIDE 

1. The approved master lesson plan is on file with 

the course. 

2. All lesson plans are developed as per applicable 

guidance. 

3. All approved changes have been annotated in the 

master and instructor's lesson plan. 

4. The lesson plan is technically accurate. 

5. Personalization of individual lesson plans is 

approved as appropriate. 

B. STUDENT MATERIALS 

1. An approved master trainee guide is on file with 

the course. 

2. Trainee/student guides are developed as per 

applicable guidance. 

3. All approved changes have been annotated in the 

master and students guide. 

4. The trainee/student guide is technically 

accurate, clear, and complete. 

C. INSTRUCTIONAL MEDIA MATERIALS 

1. Visual Information products are used to support 

the course as stated in the course material. 

2. Visual information products are in good 

condition. 

3. Required Resource List (RRL) is current. 

D. TECHNICAL MANUALS/PUBLICATIONS 

1. Technical manuals are current and accurate. 

2. Technical manuals are available in adequate 

numbers. 

3. Technical manuals are in good condition. 

E. SECURITY 

1. Classified curricula are properly marked. 

2. Classification assigned to curricula is 

appropriate. 


G-20 

NAVEDTRA 135C

PART 5 - TRAINING RESOURCES (SAMPLE) 

In this part, review the facilities and equipment for adequacy. You 

will be required to submit the appropriate paperwork if deficiencies 

are noted. 

YES NO NA 

A. FACILITIES 

1. The classroom facilities are adequate. 

2. The lab facilities are adequate. 

3. The classroom is comfortable and conducive to 

learning. 

4. The lab is comfortable and conducive to learning. 

B. EQUIPMENT 

1. Equipment is stowed properly. 

2. Equipment is safe for training. 

3. Objectives are being met with the current 

equipment. 

4. An adequate number of training devices exist in 

order to provide timely training. 

5. The working condition of the training devices Is 

adequate. 

PART 6 - STUDENT PROGRAMS (SAMPLE) 

In this part, review student records, student counseling and 

remediation programs, and academic review board records. Provide 

specific guidance on the discrepancies. 

YES NO NA 

A. STUDENT RECORDS 

1. Records are maintained for two years. 

2. A student’s academic progress is tracked. 

B. COUNSELING PROGRAM 

1. Preventive counseling is used to help students 

solve their academic problems. 

2. Student counseling sessions are properly 

documented. 

C. STUDENT RECOGNITION PROGRAM 

1. A student recognition program is being used. 

D. REMEDIATION PROGRAM 

1. Remediation program has been established for 

students requiring voluntary or mandatory extra 

training. 

2. Instructors are scheduled to assist in afterhours 

study. 

E. ACADEMIC REVIEW BOARDS 

1. Academic Review Boards are conducted in 

accordance with established guidelines. 

F. 6 +2 Training Program 

1. 6 +2 program Is effective and represents optimal 

use of resources. 


G-21 

NAVEDTRA 135C

PART 7 - EVALUATION PROGRAMS (SAMPLE) 

In this part, review all methods of collecting feedback and determine 

how effective the methods are in improving course material. Provide 

specific explanations for all discrepancies. 

YES NO NA 

A. INTERNAL EVALUATION 

1. Course reviews are on file for the previous two 

cycles. 

2. Discrepancies from previous course reviews have 

been corrected. 

3. Student critique program is in accordance with 

established guidelines. 

4. TQIs are being summarized as required. 

B. EXTERNAL FEEDBACK 

1. List and briefly describe the methods currently 

used by the course to collect external data. 

SUMMARY AND EVALUATION SHEETS (SAMPLE) 

List the findings noted, who is responsible for corrective action, and 

estimated completion date. Addendums to the summary and evaluation 

sheet may be used if required. 

PART1-COURSE CONTROL DOCUMENT 

Findings Assigned Action Completion Date 

PART 2 - TESTING PROGRAMS 


PART 3 -INSTRUCTIONAL STAFF 


PART 4 - INSTRUCTIONAL MATERIALS 


PART 5 - TRAINING RESOURCES 


PART 6 - STUDENT PROGRAMS 


PART 7 - EVALUATION PROGRAMS 



G-22 

NAVEDTRA 135C

APPENDIX H 

CeTARS FORMULAS 

H-1 

NAVEDTRA 135C

CeTARS Formula 

STUDENT FLOW. Average input and output of students to course 

during a given period of time. 

 

STUDENT FLOW FORMULA: 

Enrolls + Grads + Non Grads = Student Flow 

2 

**Drop From Training Percentage (Student Flow Method)** 

NON-GRADS x 100 = Drop From Training Percent 

Student Flow 

**Setback Percentage** 

Setback x 100 = Setback percent 

Student Flow 

 

 

Total Average on Board (AOB) 

Sum of the number of students on board in each category: 

Awaiting Instruction (AI), Interruption of Instruction 

(II), Awaiting Transfer (AT), Hold Medical (HM), Hold Legal 

(HL), and Under Instruction (UI) for the specified time 

period (month, year, etc.) 

Total AOB = AI + II + HM + HL + AT + UI (man-days) 

# of days in the specific time period 

Not Under Instruction AOB (%) = AI + II + HM + HL + AT 

Total AO 

H-2 

NAVEDTRA 135C

APPENDIX I 

LIST OF TYPE COURSES CODE 

DESCRIPTION 

I-1 

NAVEDTRA 135C

LIST OF TYPE COURSES CODE DESCRIPTION 

Courses within the NETC are defined according to the type of 

training provided. For the purpose of this manual, the 

following types of courses apply: 

 

CLASS "A". Provides basic knowledge and skills required to 

prepare for rating entry level performance. This includes 

initial skill training (i.e., Apprentice Training "A" 

Schools), rating conversion training (i.e., Master at Arms 

Training), initial skill Remedial Training, and entry level 

officer training. A NEC will not normally be awarded. May 

award a MOS. (Primary funding source: BUPERS.) 

AA 

AO 

AP 

AR 

A1 

A2 

A3 

A4 

A5 

A6 

Apprenticeship Training 

Officer Prep Schools not associated with 

professional development programs 

Enlisted Preparatory Courses 

Initial Skill Training - Enlisted Remedial Training 

Initial Skill Training - Enlisted "A" School 

Initial Skill Training - Officer 

Initial Skill Training - Enlisted "A" School and/or 

"A" School Pipeline courses that award an NEC 

Initial Skill Training - Enlisted Non-Accession "A" 

School 

Initial Skill Training - Enlisted Medical "A" 

School 

Initial Skill Training - Officer Medical 

 

CLASS "C". Provides advanced specialized skill/knowledge/ 

aptitude/qualification training required to fill a 

particular billet (e.g., one which requires a specific 

skill code is NEC/officer Billet Specialty Training (BST) 

coded. Course completion awards an NEC or officer BST. 

May also be awarded a MOS. (Primary funding source: 

BUPERS.) 

C1 

C2 

C5 

C6 

CX 

Skill Progression Training - Enlisted NEC 

Skill Progression Training - Officer Billet 

Specialty Training 

Skill Progression Training - Enlisted Medical NEC 

Skill Progression Training - Officer Medical 

Billet Specialty 

Skill Progression Training - Officer Medical 

(Resident Only) 

I-2 

NAVEDTRA 135C

CLASS "D". Provides individual, not rating-specific 

training/education such as NAVLEAD, CIAC, and non-pipeline 

refresher training specified by BUPERS/OPNAV directives. 

(Primary funding source: BUPERS.) 

D1 

D2 

Professional Development Functional Skill 

Training - Enlisted 

Professional Development Functional Skill 

Training - Officer 

 

CLASS “E". Designed to provide formal professional 

educational instruction in a general or particular field of 

study, which may lead to an academic degree. 

E1 

E2 

E3 

E4 

E5 

E6 

E7 

E8 

Professional Development Education - Senior 

Service College 

Professional Development Education - Immediate 

Service School 

Graduate Education for sub-specialty, full 

time, funded-Degree Program 

Undergraduate Education Degree Program 

Postgraduate Education Degree Program 

Non degree Education Program 

Health Education Programs 

Other Education Programs 

 

CLASS "F". Provides individual functional skill or ratingspecific 

training as required by Fleet or Type Commander. 

No NEC awarded. (Primary funding source: Fleet. Alternate 

funding: BUPERS on a CNP approved case-by-case basis.) 

F1 

F2 

F3 

F4 

Functional Training - Enlisted 

Functional Training - Officer 

Functional Training - Enlisted PCS (CNP 

approved) 

Functional Training - Officer PCS (CNP 

approved) 

 

CLASS "G". Provides prerequisite knowledge/skills/ 

techniques in a segment course of an NEC-awarding pipeline 

and is not a rating-wide requirement. By itself, it does 

not award an NEC/officer BST. (Primary funding source: 

BUPERS). BUPERS funds will not normally be designated for 

personnel attending these courses outside the NEC-awarding 

pipeline unless a valid need is demonstrated (e.g., 

emergent operational requirements) and the funding 

exception has been approved by CNP. 

I-3 

NAVEDTRA 135C

G1 

G2 

G5 

G6 

Pipeline Skill Progression Training - Enlisted 

Pipeline Skill Progression Training - Officer 

Pipeline Skill Progression Training - Enlisted 

Medical 

Pipeline Skill Progression Training - Officer 

Medical 

 

CLASS "M". Training courses provided for USMC personnel 

only. These may have been "C" courses, but since they do 

not award an NEC and could award a MOS, they are now "M" 

courses. 

M1 

M2 

M3 

M4 

Initial Skill Training USMC - Enlisted 

Initial Skill Training USMC - Officer 

Specialized Skill Training USMC - Enlisted 

Specialized Skill Training USMC - Officer 

 

CLASS "P". Officer acquisition programs designed to 

provide undergraduate education and/or indoctrination and 

basic training in fundamentals, preliminaries, or 

principles to midshipmen, officer candidates, and other 

newly commissioned officers (except those acquired through 

Class "V" programs). 

PB 

PC 

PD 

P1 

P2 

P3 

P4 

P5 

P6 

P7 

P8 

P9 

Health Profession Acquisition Military Programs 

Other Programs 

Preparatory School 

Officer Acquisition Training (Academy) 

NROTC (Naval Reserve Officer Training Corps) 

NJROTC (Naval Junior Reserve Officer Training 

Corps) 

AVROC II (Aviation Reserve Officer Candidate 

Program) 

ROC (Reserve Officer Candidate) 

OCS (Officer Candidate School) 

AOC (Pre-commissioning Aviation Officer 

Candidate) 

NFO (Pre-commissioning Naval Flight Officer) 

NUPOC-S (Nuclear Propulsion Officer Candidate) 

Surface 

 

CLASS "R". Training upon initial enlistment or induction 

which provides the general indoctrination and prepares the 

recruit for early adjustment to military life by providing 

skills and knowledge in basic military subjects. 

I-4 

NAVEDTRA 135C

R1 

R2 

R3 

R4 

Recruit Training 

OVSET Training (Other Service Veteran) 

NAVET Training 

FAST 

 

CLASS "T". Provides team functional skill or ratingspecific 

team refresher training as required by Fleet or 

Type Commander. (Primary funding source: Fleet. 

Alternate funding: BUPERS on a CNP approved case-by-case 

basis.) An NEC will not be awarded. 

T1 

T2 

T3 

T4 

Team Functional Skill Training - Enlisted 

Team Functional Skill Training - Officer 

Team Functional Skill Training - Enlisted PCS 

(CNP approved) 

Team Functional Skill Training - Officer PCS 

(CNP approved) 

 

CLASS "V". Provides skills, which lead to designation of 

Naval Aviator or Naval Flight Officer (NFO). Use is 

restricted to CNATRA. 

V1 

V2 

V3 

V4 

V5 

V6 

V7 

V8 

Undergraduate NASC/PRIM Flight Training 

Undergraduate Flight Training - PROP 

Undergraduate Flight Training - JET 

Undergraduate Flight Training - HELO 

Undergraduate NFO Training 

Undergraduate Flight Surgeon/Test Pilot 

Transition Pilot/NFL 

Instructor under Training pilot/NFO 

I-5 

NAVEDTRA 135C

NAVY SCHOOL MANAGEMENT MANUAL

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