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US ARMY FINANCIAL
MANAGEMENT COMMAND

GFEBS Access and
Familiarization

Updated: 25 August 2014

United States Army Financial Management Command

(USAFMCOM)

Operational Support Team

Conditions and

fjACTION: log into the General Fund Enterprise Business
System (GFEBS) and effectively navigate the Training
Environment and applicable training materials

^CONDITIONS: given access to the USAFMCOM GFEBS
Training Environment and Army Knowledge Online (AKO)
website

{^STANDARD: identify and navigate through the different
elements and options offered in the main screen of the
General Fund Enterprise Business System (GFEBS), the
Performance Support Website (PSW) and additional training
materials. Utilize shortcuts/tips and successfully access
training, walkthrough and job aid materials for each
transaction.

GFEBS Access and Login

Saving the GFEBS page to AKO

Accessing GFEBS through AKO favorites
GFEBS Access Screen
Performance Support Website (PSW)
GFEBS environment Log-In

GFEBS Main Body screen and Menus

SAP Easy Access- User Menu

SAP. Easy Access- SAP Menu
Adaing/Cnanging and accessing Favorite

— Transactions

Status bar Messages

Messages (Error)

System Tips

Search and Input Field assistance Tips
Search Windows and Wildcards

GFEBS additional Training tools and resources

milWiki

► GFEBS Public Files

Useful Links

CAC/PIV Login I don't have a CAC/PIV

U.S. Army Sgt. 1st Class Jessie H. Sanchez with the 4th Brigade CombatTeam
"Currahee", 101st Airborne Division (Air Assault), observes a Soldier doing pushups,
during an Army Physical Fitness Test for Currahees competing in Soldier/Non-
commissioned Officer of the Quarter as well as the Sgt. Audie Murphy board at
forward operating base Salerno, Afghanistan, July 14, 2013. (U.S. Army photo by
Sgt. Justin A. Moeller, 4th Brigade CombatTeam Public Affairs) (Photo by U.S. Army)

YOU ARE ACCESSING A U.S. GOVERNMENT (USG) INFOI

THAT IS PROVIDED FOR USG-AUTHORIZED USE ONLY.

By using this IS (which includes any device attached to tl

following conditions:

► The USG routinely intercepts and monitors communii
purposes including, but not limited to, penetration tes
network operations and defense, personnel miscond
(LE), and counterintelligence (Cl) investigations.

► At any time, the USG may inspect and seize data ston

► Communications using, or data stored on, this IS are
routine monitoring, interception, and search, and ma)
any USG-authorized purpose.

► This IS includes security measures (e g., authenticati
protect USG interests-not for your personal benefit oi

► Notwithstanding the above, using this IS does not cor
Cl investigative searching or monitoring of the conten
communications, or work product, related to persona
by attorneys, psychotherapists, or clergy, and their as
communications and work product are private and co
Agreement for details.

I nsert yoij r GAC /'P | V into the card reader, then Sign in.

d Low Bandwidth
□ Sign in directly to Webmail

eaccessingAKO?

Windows Security

Confirm Certificate

Confirm this certificate by clicking OK. If this is not the correct certificate,,
click Cancel.

Last. First. 1111

Issuer DOD CA-32

Valid From: 4/1/2014 to 2/15/2015

Click here to view certificate prope...

Cancel

NOTE: You will not have access to the GFEB5 Portal
unless you have been properly provisioned

(Cont’d)

AKO Recommends

General Fund Enterprise Business System (GFEBS)
https :/Avmv. us. army.mil/suite/page/247127
General Fund Enterprise Business System (GFEBS)

NOTE: You will not have access to the GFEBS Portal
unless you have been properly provisioned

AKO/GFEBS Acces s

a the GFEBS Pacre to vour "Favorites

(Cont'd)

This information system is approved for UNCLASSIFIED//FQUG data

GFEBS System

GFEBS Home (Related Content v )

AKO Home > DoD Organizations > Army > Headquarters, Department of the Army (HQDA) >

> GFEBS Home
Welcome to GFEBS

General Fund Enterprise Business Syst
National Guard and the Army Reserve. GF
Standard Operation and Maintenance Arm

□

scuii.

roups

GFEBS Wallpaper

BOO x 600
1024 x 768
1600 x 1200

y j GFEBS GRC (Access Control)
GFEBS GRC

L tJ|j Add to Favorites

Secretary of the Army (SA) > ASA (Financial Management and Comptroller) > 0

ardizes, streamlines and shares critical data across t
■t widely used standard accounting system for Army I
largest government Enterprise Resource Planning ERF

Options ▼

Video

AKO C

lJJ^J Add to Favorites

Forms

l) j GFEBS Portal (Production)

GFEBS Self-Service Home

Create/View/Update Helpdesk Requests (Note: NIPRNET Access is Required)
GFEBS "raining and Performance Support Website (GFEBS Help)

GFEBS Login procedures

cessing GFEBS through the "Favorites Menu

This information system is approved for UNCLASSIFIED//FOUO data

New In My Files

OTCnet Home

New In My Blog;

Communities

omplicafed? The

AKO users earned the title of
sssfuliy navigating all three
1. This self-guided, online
n and engaging (and sometimes
sers to learn how to make the
lave what it takes to succeed?

'our Army Service

Webmail Lite

AKO Speed Test

* Special Event Announcements

* JVaininn aruH Prnf isu p c ir\n a I npueinnmpnt flnnrtiinpemsntc

Announcements

AKO News

AKO Select Links

AKO Stats

AKO Training

How do you usually access AKO?

Answer Q Government computer with a CAC/PIV

:★

This information system is approved for UNCLASSIFIED//FOUO data

Home ▼

GFEBS Home (Related Content ▼ )

AKQ Home > DoD Organizations > Ar

> GFEBS*

Welcome t

General Fl
National Gu
Standard 0|

GFEBS Wa

800 x 600
1024 x 768
1600 x 120C

GFEBS Sy

GFEBS System

The Performance Support
Website (PSW) allows you to
access GFEBS simulation and

jh gfebs grc (, walk-through training materials
gfebs grc by course name, course topic,

gfebs Portal {i luuuufon) and by fol

GFEBS Self-Service Home
Create/View/Update Helpdesk Request

<vpl

Di z: j; ; jl Group.'

—

| Search

...

| AKO Contenl

t V W~[

[i|j Remove from Favorites Options v
ASA (Financial Management and Comptroller} > GFEBS

streamlines and shares critical data across the active Army, the Army
used standard accounting system for Army Installations, and the
Moment Enterprise Resource Planning (ERR) systems.

■xlPRNET

Access is Required)

^GFEBS^j^jnin££nd^Perfomiance^S^ (GFEBS Help! |

GFEBS “raining Portal (End User “rainiingi

Create/ 1

^ GFEBS T

GFEBS Training Portal (End User Training)
g GFEBS 1.4 QA Portal

Access to the
GFEBS Training
Portal (TED) and/or
production

GFEBS Knowledge Management Portal

fIFFRC I AveranAC mil Quito IfnAwlArln^ ManarfAmant Tnnlc

connecting

GFEBS access Scr een

Performance Support Website (PSW)

(Cont'd)

EBS

MAIN

GLOSSARY

CONTACT

STT1E INFO

GFEBS

+ I J GFEBS Training Courses
J GFIEBS User Roles

J GFEBS Ma:e-id s A-Z

M J GFzBS Training: Information

l J GFzB.5 Interface Mon i tor Traj o ij
01 J GFEBS Reports

Welcome to the GFEBS Training Performance
Support Website (Training PSW)!

The GFEBS Training Performance Support Website is a key component of
the GFEBS Training and Performance Support Strategy. The Training PSW
contains training materials for the current wave or next wave of Training.

GFEBS Training Courses

GFEBS User Roles

Training Information

I 1 GFFRS Materials A-Z

Expand the menus to view the
available options for each course
name, course topic, and by role.

Click the " + ” SiQnS to expand ► Interface Monitor Training and Tools

■

GFEBS access Screen

(Cont

Performance Support Website (PSW)

£3 GFEBS

GFEBS Training Courses

Application Tutorials
Listed Job Aids

naviga , j q j- pr i ■ > ....

. User Procedures

more ir

50 Cost Management

Ep' I Equipment and Assets

SO Financials

+ I Funds Management

5 ^3 General
+ _J Plant Maintenance

+ I Project Systems

+ _J Real Property
+ _3 Reimbursables
3 _J Spending Chain

5Q L25QE Acquisition Process Overview
SO L251E Accounts Payable Process Overview
SO L451E Material and Vendor Master Data Maintenance
50 L452E Purchase Requisitioning and Approval Workflow
50 L453E Purchase Orders and Contracts
^^^S4^^ood^Receig^rocessin3
ElO L455 Invoice Processing
O Application Tutorials
"O Job Aids
: -€s Procedures

Listed below are topics discussed within the User Procedures category. Click a topic to
navigate to more information.

Add Wise Pay Invoice Attachment User Procedure

Cancel Invoice Document User Procedure

Change Document User Procedure

A pplication Tutorials: step-bv-step
interactive transaction simulations

job Aids: step-bv-step in-detail transaction
walkthroughs

User procedures: step-bv-step explained
transaction based on the Job Aids (shorter and

milWiki Training Site

zs.

GFEBS Knowledge Manage me nt Portal

GFEBS Leverages milSuite Knowledge Management Tools

GFEBS is now using milSuite in conjunction with AKG to support the GFEBS user community
and professional networking^£U£^^^^^£j^^UyUUmj^^^£££^^g^l^^a^^ th

GFEBS users when you join |he GFEBS milEcck croup. The GFEBS milWiki Portal
Favorites; Users can now

ilSurte So hit

Shortcut to the
milWiki Portal

luite of capabilities dedicated to the use of Web 2.0 and
unity. As a GFEBS user, you can receive Project and si
eluding job aids, CONORS, Lessons Learned, and much

For your convenience, here are some tips and tricks for accessing and navigating the milSuite capabilities. You can access the milSuite tools by click the links in the text above or clicking on the images below.

flmiEBwIi 6

Uri hM ■

r#1H

W fc

C mil Blog

LFmSa

GFEBS

★

IlllllUJfU

Jt W M Mil

■it* IM
if -n it Jl jum MH

K ill ■rrH'W n

la ffl i-rmaii H L<*in

Hi wrm~mm ■

n m itj i-a

WHICH

USTLn

INai

Shortcuts to specific
sections of the milWiki

B S B^B H ^

NOTE: This may be accessed through the
AKO GFEBS home page (middle portion)

NOTE: Users must first
register to the "milSuite"
portal in order to gain
access to the training
materials. See next slides.

YOU ARE ACCESSING A U.S. GOVERNMENT (USG) INFORMATION SYSTEM (IS)

THAT IS PROVIDED FOR USG-AUTHORIZED USE ONLY.

By using this IS (which includes any device attached to this IS), you consent to the following conditions:

The USG routinely intercepts and monitors communications on this IS for purposes including, but not limited to penetration testing. COMSEC
monitoring, network operations and defense personnel misconduct (PM), law enforcement (LE) and counterintelligence (Cl) investigations.

At any time the USG may inspect and seize data stored on this IS.

Communications using or data stored on. this IS are not private, are subject to routine monitoring interception, and search and may be disclosed
or used for any USG-authorized purpose

This IS includes security measures (e g authentication and access controls) to protect USG interests-not for your personal benefit or privacy

Notwithstanding the above, using this IS does not constitute consent to PM. LE or Cl investigative searching or monitoring of the content of
privileged communications, or work product, related to personal representation or services by attorneys, psychotherapists, or clergy, and their
assistants. Such communications and work product are private and confidential

This site is not approved for Personally identifiable Information (Pll). If you suspect Pll. please contact milsuite.mil@us.armv.mil . For more
information on Pll. review DoDD 5400 1 1 . the DoD Privacy Program

By clicking the “I AGREE” b 'on and conditions mandated above

I AGREE

I f UUUIc LUUUINU III *

milWiki Training Site

(Cont’d)

Requesting Access

rnilSuste

First Name:

Sorry, but we had trouble verifying your account on milSuite,

Below are a few common reasons a user may experience trouble logging into milSuite

Do you have a milSuite Acc

If this is your first time accessing milSuitt
professionals working together and colab

Click here to register!

If you '■e trouble with registration

1 1

Windows Security

Select a Certificate

O'DELLTAMERIAJ,

Issuer: DOD CA-32

Valid From: 4/1/2014 to 2/15/2015

O'DELLTAMERIAJ.

Issuer: DOD EMAIL CA-32
Valid From: 4/1/2014 to 2/15/2015

Click hereto view certificate prope.

Din a com

NOTE: It may take up
to 10 minutes for your
account to be activated

Middle Name:

Last Name:

Enterprise Username:

Telephone Number:

E-mail:

your data

CAC Serial:

CAC CA:

Create New Account

Verify your information
and create the account

in the svstem.

milWiki Training Site

(Cont'd)

Website breakdown

milWiki

Portal Talk Post to mil Wire

Portal:GFEBS

2 Tameriajj.odell Talk Preferences Watchlist Contributions Logout

View Edit Edit source History Cl T

Main Page
Create an Article
Categories
New Articles
All Portals
Recent Changes

▼ Support

milWiki on Mil U
milWiki Help
milWiki Tutorial
milWiki Images
Community Portal
Sandbox
Guidelines

► miiSuite

► Global Services

► Tools

This article is for the GFEBS Portai. For the Weapon System Portfolio t 7 . please see GFEBS (System).

Running GFEBS

GFEBS news,
key links and
latest

information

Kuies OT^onuuci. "see nesiriciea

Other milWiki
Resources

The General Fund Enterprise Busi
E IS) is the , Army's new v/eb-enablej
standardizes, streamlines and sh
the Army Reserve. GFEBS uses
Commercial Gff-the-Shelf (COT
in transforming how the Army d<j
management culture. The prime
better enable Army I
ffenlnupH to more thi
e iters aro

Business S 1
edit. Participai
, you should

GFEBS Class
information
and

schedules
Various online

transaction

walkthroughs

1 J

Learned 1

Lessons

Learned

Access to GFEBS
guidelines

- Program Exetuiivti uimttir iui onei prise niiuirrieiLiuri

0 vi n y li

ig ru my 1 1 ui 1 11 ci o 1 1 1 1 1 >_| ^uiluig lu a l uo l

is to capture transactions and provide reliable data to

v. GFEBS has

Helpful training
resources and websites

at over 200 Army
financial systems"

Msj

Location and
duty specific Job
Aids

pMlanagement

ger
director
is

Ull ■ 7 I C Ilk

conveniencefhere are some “ for accessing and navigating the

miiSuite tools GFEBS is leveraging to support the GFEBS user community.

Mr. Paul Jacobs - GFEBS Deployment Chief

GFEBS Login procedures

(Cont'jH

CAC Access

★

NOTE: The P5W Page may
be left open while running
the GFEBS page

Wind ows Security

Select a Certificate

WARNING! This coni n' ^(=>r i~hp nrnnprl-u nf thp Unirprl^faJ-p^ npnartmpnt

of Defense and may b
of this system is strict
prosecution. The DepE
communication on this
system. By accessing
monitoring and inform
limited to, a properly z
investigation; informal
inspection, investigate
investigation. Users h;
information, either offi
system, including infor
used! with this com put
devices.

O’ DELl.T AM E RIA J .

Issuer: DOD CA-32

Valid From: 4/1/2014 to 2/15/2015

O'DELL.TAMERIAJ.

Issuer DOD EMAIL CA-32
Valid From: 4/1/2014 to -2/15/2015

Click hereto view certificate prope...

Activldentity

ActivCIient

Please enter your PIN.

GFEBS Main Body screen

We Icome

GFEBS Home

ERR Business Intelligence

Detailed Navigation

Welcome

Universal Worklist

Welcome to GFEBS!

Available Resources

Tuesday, 24 Jane

ALERT: GFEBS Bl Data Updates Delayed -24 June 2014
Attention: GFEBS Bl Users

This information system is approved for UNCLASSIFIED//FOUO data

Here are some resources to help with day-to-day activities:

GFEBS Performance Support Website (PSW)- A compilation of training guides and simulations,

How this affects you: GFEBS is updating the data '
Intelligence (Bl) reports. Please be aware that until tl
ill reflect the last update made yesterday, 23 June 2
inconvenience this may cause, and will notify users o

Shortcuts to up-
to-date training
materials

and job a ; ds necessary to perform GFEBS job functions.

m A website that hosts the GFEBS Computer-Based

.GFEBS

Support

Upcoming DCOs/Hotlines

For any questions related to the system, please contact the GFEBS Help Desk via GFEBS
Self-Service Home, by phone, or by email:

Phone: 1-866-757-9771 (+ 1 541 429 6442 internationally)

Email Army. G FEBS. H e I pd e s k@mai I . mil

Hours of Operation: 24-7

Create new, view and update current requests via GFEBS Self-Service Home (NIPRNET access
required): reme d yweb ofebs-er o army mil

Note: This screen is only
seen in the Production
(real-life) GFEBS
environment.

The Universal Worklist is another screen accessed from the GFEBS
Home page tab. The worklist maintains a running list of all work items
assigned to a particular user at a particular time. The user is one of the
recipients of each of the work items.

On the Universal Worklist screen below, notice the tabs located along the
top. Similar tabs appear in other areas of GFEBS. The tabs enable the
user to view and/or input multiple pages of data while staying in the

U LU

GFEBS Home

User Training AFMS Training

Welcome | Universaf VsJ'orkliist

Search A : = ■ ced 5 e = re ■

Universal Worklist

|T| No items found to display
h An error occurred while trying to connect to the provid

Show:

New and In Progress Tasks

ah fii

GFEBS Home

User Training

Welcome | U n [versa! Wo rkfet

\FMS Training

ERP

Subject

Search! Advansea Search

The "Universal
Worklist” can be
accessed at any
time under the
"GFEBS Home"

Systems Application and Products in
Data Processing (SAP) Easy Access -
User Menu

Menu Tool Bar

Welcome Tameria O'

Operational

Clicking “Help" will open
the PSW in a separate
window

Help Log off

:★

Advanced Saarch

TED-359

History^

SAP Easy Access ■

- User Menu for Tameria O’Dell

Menu j

^ Log off System a

User menu

SAP menu

SAP Business Workplace

Add to Favorites

Delete Favorites

► l~T Favorites

” ■ " — -

► PI User Menu forlameria 0 Dell

■- r*e**_.

■

Menu tool bar:

transaction. This
times this field is
codes. Spending
discussed during
example below) indicate a
GFEBS.

The Menu Toolbar is dynamic and will differ depending on the
example shows the Command field on the toolbar; however, at
collapsed. The Command field accepts both commands and T-
Chain Transaction and Command Codes Job Aids will be
this class. The black lower right corners on buttons (see

Meniij 6

nu. This conve

Edit

Favorites

Extras

System

Help

Using ...

SAP GUI for HTML Options

►

roughout

■

► I TED (35E>)

ted cs

SAP Easy Access - User Menu

(Cont'd)

Bar and User-to-SAP Menu toggle

Welcome Tam eria O r dell

op' Options Icon: enables the user to opeb multiple sessions at one time (it
~ ! is recommended that a user not have more than three sessions open at
1 once), add favorites to internet Browser and Portal favorites.

TED-359

SAP Easy Access - User Menu for Tameria O'Dell

Menu a

4 Log off I System a

User menu

SAP menu I SAP Business Workplace

Add to Favorites

► Q Favorites

► Q] User W

Log Off (closes Buttons to toggle between "User
GFEBS Menu" and "SAP Menu".

Ff]a nd code entry,

Field utilized fol
Transaction code navigation, report request,

■ ■ ■

■ %

Status Bar: displays information such as
system and input error messages

System

information:

displays

transaction being

• System TED (359}

Client 359

User 1062692149

Dynpro S APLSMTR_N AVIG ATIO N/0 1 0 1

Transaction SMEN

SAP Easy Access - SAP Menu

J A

_o_

P Navigation pane

WelcomeTamerta O r d el I

■

> ' .V '■> X

-t’

= UNITED

Operational!

TED-359

AdvaTtced E^=:.= rsh

TED-359

Log off Syste m

► CD Favorites
T Ql SAP Menu

► CJ Office

► I ~1 Cross-Application Components

► L_J Collaboration Projects

► CH Logistics

► I ~1 Accounting

► j ~1 Human Resources

► LjJ Information Systems

► CD Tools

► CD We bClie nt U I F ra mew o rk

The Navigation pane (or panel)
shows the user's Favorites, User
Menu (transactions and reports
available to the user based on
roles assigned), and SAP menu.

Expand the menu by
utilizing the Black arrows
i for navigation

Unexpanded

Help- Log off

| H isto r/j

User menu

SAK. . , SAP Business Workplace | | Add to Favorites

Delete Favorites

■m

► CH Favorites
▼ Q| SAP Menu

► □ Office

► n Cross-Application Components

► n Collaboration Projects
T Si Logistics

^ S Materials Management
^ S Purchasing

▼ S Purchase Order
► Si Create
0 ME22N- Change
0 ME23N - Display
0 M E24 - M a inta in Supple me nt

SAP Easy Access - SAP Menu

/Changing Favorites (most commonly processed transactions for m

Click on MENU

’I* fc

’ * v' -Jr

, ■ * f * ' < , ^

THE UNITED STAT

Search ^c.an ced Sea rch

Access

Log off System J User menu

Favorites ►

Extras

System

►

Help

►

Using ...

SAP GUI for HTML Options

►

Transaction Code

ME21N

357

Click

Checkmark
to Continue

Enter

desired

transaction

Hart

es | Change Favorites Move Favorites down

Add

Change

Move

Ctrl+Shift+F6

Delete

Insert folder

Insert transaction

Add other objects

Click “Insert
Transaction

Download to PC
Upload from PC

SAP Easy Access - SAP Menu

(Cont'd)

/Changing Favorites (most commonly processed transactions for w

Operational^

Advanced Search

TED-359

SAP Easy Access

Menu a

i <

Log off

System a

User menu

SAP menu

SAP Business Workplace

Add: to Favorites

Delete Favorites

Change Favorites

Move Favorites down

Move Favorites up

0 Favorites

ME21N- Create Purchase Order

dl SAP Menu

► □ Office

► 0 Cross-Applicaticn Components

► 0 Collaboration Projects
▼ 0 Logistics

▼ 0 Materials Management
▼ 0 Purchasing
▼ 0 Purchase Order

, r'-'-

The saved favorite will appear in both the
Favorites and the SAP menus. Although a
different definition may display, the T-code
is the same. When double-clicking on the
favorite, this will navigate the User directly
to the saved transaction code.

0 ME2F -Vendor Unknown

Operational

TED-359

Ajy-srpsj S=i5.r5*~

SAP Easy Access - User Menu fi

4 Logoff System j

eria O' Del 1

Click on the User Menu

rite s do w n Move Fa vc rites u p

^ Q] Favorites

[7^T| ME21N - Create Purchase Order
^ Q User Menu for Tameria 0 Cell

► CH Role SE 1 6N_SU PPG RT

0000

► LJ Ro le YAS_E C_G N_C 0 M M 0 N_RO LE

Only the Technical Name
of the T-Code will

TED-359

SAP Easy Access

Menu]

Log off

Systemj

User menu

SAP menu

SAP Business Workplace

Add to Favorites

Delete Favorites

Change Favorites

Move Favorites down

Move Favorites up

SAP Easy Access - SAP Menu

TED-359

SAP Easy Access - User Menu for Tameria O'Dell

Menu a

4 Log off

| Sy ste m a

User menu

SAP menu |

System j User menu SAP menu SAP Business Workplace Add to Favorites Delete Favorites Change Favorites Move Favorites down Move Favorites up

” pr Q! Favorites

[W| Create Purchase Order
T Qj User Menu for Tameria 0 Cell
► C3 Role S E 1 6H_SU PRO RT

0000

► \_J Ro le YAS_E C_G N_C 0 M M 0 N_RO LE

This is used to specify settings

Display Favorites at End of List
Do not display menu, only display favorites
I I Do not display picture
S Display Technical Names
Show First Level

Select Display technical names
then the green checkmark.

Advanced Search

TED-359

SAP Easy Access - User Menu for Tameria O' Dei I

Menu a

•<1 Log off System

User menu SAP menu SAP Business Workplace Add to Favorites Delete Favorites Change Favorites Move Favorites down Move Favorites up

Q Favorites

0 ME21N - Create Purchase Order
Qf User Menu for Tameria 0 Cell
► Cl Role SE16W_SUPP0RT

Favorites will display T-Code and

technical name.

0000

► LH Role YAS_EC_GN_CQMMON_ROLE

za.

GFEBS uses command codes, transaction codes (T-codes) and
shortcuts to relay instructions to the system. T-codes and
command codes are slightly different.

AT-code is a unique identifier attached to each transaction in
SAP. A command code is the text typed into the Command field in
order to access a transaction. It consists of the T-code when the
user is on the home screen (the SAP Easy Access Menu) or of the
T-code and a prefix if the user is currently working within a
transaction.

With any system, shortcuts are popular with users. These

shortcuts are keys or key combinations that command the system

to take action. WiJthirtG FEELS, the shortcutishown below are
., ,. SAP tasvAdcess - user menu

available. ^

Menu a

Log off System j

Command and Transaction

Command Code

Action

SAP Easy Access -

> Takes the user to the associated transaction if

Menu j

ME23M

currently at the SAP Easy Access Menu. In this case,

SAP Easy Access -

> §!n S (Ss^¥ie current transaction and returns the user to
the SAP Easy Access Menu (the water screen)

Menu a

SAP Easy Access -

> Ends the current transaction and starts a new
specified transaction. In this case, an Invoice.

Menu a

/NM1RO

SAP Easy Access -

> Displays an overview of the open sessions.

Menu j

1 /O 1

SAP Easy Access -

> Starts a new session with the specified transaction

Menu a

/ OMIGO

while keeping the current session open.

SAP Easy Access -

> Closes the active session.

Menu j

SAP Easy Access -

> Ends the current transaction and prompts the user

to log off SAP. '////////////

Menu j

/Nend

NOTE: Mission Specific Transaction Codes will be covered in depth during

Types of Transaction Codes

GFEBS uses numerous T-codes. Some will become familiar to
the user due to frequency of use. Those T-codes are
recommended for the user's Favorites list. The following hints
may assist in understanding T-codes that are less familiar. These

ending in:
1

will:

Create a new

transaction.
Change a saved

transact i on

Example

FMZl - Create Funds Commitment

FB02 - Change Document

Display a transaction

XK03 - Display Vendor

Transaction Codes for Reports will usually start with the letter "S".
Example: S_P99_41000099 - Payment List

NOTE: Mission Specific Transaction Codes will be covered in depth during

With any system, shortcuts are popular with users. These
shortcuts are keys or key combinations that command the system
to take action. Within GFEBS, the shortcuts shown below are
available

Action

Shortcut

Back

Cancel

F12

Choose

C opy

Ctrl + C

Create

Cut

Ctrl + X

Display Change

Exit

Shift + F3

Help

Last Page

Ctrl + Page
Down

Page Down

Action

Shortcut

Page Up

Ctrl + Page Up

Paste

Ctrl + V

Possible Values

Page Up

Save

F 1 1 (from within
a transaction)

Tab left

Shift + Tab

T ab right

Tab

Undo

Ctrl + Z

Up, down. left,
right

Arrow Kevs

In order to gain more input space within the screen, use the Fll function key to
“minimize” the webpage header. The same procedure will return the screen to its

“Single-Click” on
the Green portion
of the Header,
then press FJ 1

MS lO] O'Dell, Tam ; a J CTR (US)... USAA Military Home, Life ... Kelly & Associates Insuran... '-•? Fall Creek Baptist Church Gooc

STATES ARMY - TRAINING

j Systems | | Document Overview On 1 1 Create

Doc. date

Welcome Tameria O’dell

E I D livery/lnvoice Conditions Texts Address Communication Partners Additional Data

Create Purchase Order

] ^ | Save j j Back | | Exit | [ Cancel ] [ System ^7] | | Document Overview On \ \ Create 1 \ Other Purchase Order | | Hold \ | Check | \ Print Preview | [ Messages \ | Help 1 1 Personal Setting 1
■^ || | Vendor |

IH Delivery/Invoice Conditions Texts Address Communication Partners Additional Data Org. Data | Status Customer Data

Purch. Org.
Purch. Group
Company Code

Tq s...

Itm

A 1 Material

Short Text

PO Quantity

OUn

Deliv. Date

Net Price Curre... Per OPU

Matl Group

Pint Stor. Location

□

'////a

m [HM]Q] wism [EH IS

| Yll ltem Detail

Default Values | | Addl Planning

When processing or saving transactions, the Status bar will return
different messages in the Status Bar at the lower left-hand corner of the
sr roon deluding:

Information messages: these messages indicate that the

entry has been accepted and is displayed as a
green button with a lower case letter I in it.

Warning messages: these messages indicate that the data

may contain errors but does not prevent you from
processing a transaction. Warning messages are
displayed as a yellow button with an exclamation
(“I") mark.

Error messages: these messages indicate that there is a

mistake that must be corrected before you can
proceed to the next screen. Error messages are
displayed as a red button with an exclamation point
(“I"). GFEBS will not let you continue until you
correct the entry.

When processing a transaction, the system will notify the user if input
data is missing, inaccurate or it fails system checks prior to processing.
The user will be unable to save the work unless these indicators are
cleared by making additional input or the necessary corrections. The
Icon may appear in multiple portions of the transactions screen; all errors
must be cleared prior to saving the transaction. These errors are also
hf ^ rt n as “Hard Stops".

® Ilf this icon is present in any field, the user must make the necessary
corrections

Messages

Typ

□

us*

□ a
□a

□*

□

l *

Message text

DocHeader

Purchase requisition 3 till contains items with errors
Item 10

Requester /Approval DODJkAC i3 mandatory. Customer Ceta->wor Inflow
No Approvers found for ER. Elease contact WF Approvers Administrator,
Can delivery date be met?

Enter a quantity

Elease enter material number or account assignment category
Item 10 Acct Assgt

No commitment item entered in item 00010 ARMY

Edit] ® Technical Information ||1^1[T1|~^~|[R1|^

Click on the Icon. This will prompt the system to display the error specifics (the
errors would've appeared automatically upon an attempt to “Save” or “Check”)

lessages

Me 335. ge text

LTxt

Item 10

Requester/ Approval DG.DAAC is mandatory. Customer Data->wsr Jrf low
No Approvers found for ER. El ease contact WF Approvers Administrator.
Can delivery date be met?

Enter a quantity

Elease enter material number or account assignment category

Item 10 Acct Assgt

No commitment item entered in item 00010 ARMY

| Ce 7 Performance Assistant

0 /

l« l^l&m. 1 Id □?! la i

Please enter material number or account
assignment category

Message no. 06026

Diagnosis

You have entered neither the material number nor the account
assignment category in the item. An item representing a material
without a master record (i.e. no material number is specified) or a
service must have an account assignment category.

Technical Information M

Double clicking on a specific error
will display a suggestion to fix the

Click "Edit" to correct errors. By
selecting this option, the system wi
take the user directly to the

prrnnpm i<;

Correct input
error or input
missing data

SMMICai¥l51

Operational

TED-559

Search Ad 1 v an ced E-=a r z- r ~

TED-359

Performance Assistant

Create Purchase Order

ME21N

Save

Back

Exit

Cancel

System .

Document Overview On

Create

Other

Standard PO

[s=

Deliveryflnvo ice

Conditions

Vendor

Doc. date

07/14

T exts

Add re ss

Communication

Partners

Additional Data

Org.

Purch. Org.
Purch. Group
Company Code

NOTE: Use T-CODE
ME21N

“Single-Click" in the
input field you
require assistance
with then press the
"FI" function key

PO Quantity

QUn

Celiv. Date

Net Price

Purchasing Group

Key for a buyer or a group of buyers, who is/are responsible for
certain purchasing activities.

Use

Internally, the purchasing group is responsible for the
procurement of a material or a class of materials.

Externally, it is the medium through which contacts with the
vendor are maintained.

Input Fields in all screens will have this help

-4 I

►1

ns e q mmm m

S B W 52 W

Default Values

Addl Planning

Y~| Its mi Detail

Operational!

TED-359

Ad vanie: Search

TED-359

Purch. Org.

■

Purchasing Organization (f )

Restrictions

ting

Purch. Org.
Purch. Group
Company Code

rrrr

■Kl

1HGEE

EES]

POrg

ARMY

If the data is known, it
may be input directly into
the desired field (the
system will accept it if
the data has already
been staged in the
database).

If the data is unknown,
most fields will offer a
Search option

t Purch. Org. Descr.

US Army Purchasing

0001

Einkaufsorg. 0001

PQ Qus

QUn

Deliv. Date

Net Price

Curre...

Per

DPI 1

Pint

Stor. Location

Click the "Search" button. One of two options will appear
based on the field. The amount of returns will dictate which
option is given to the user. 1. Select the data. 2. Search the
database for the desired data.

Note: The F4 key may also be used to prompt the Search

wmm

■ riQ i i i i

►

m m m j HDfas’ e - a ^ v m

Default Values

Addl Planning

7~1 Item Detail

Search windows and
Wildcards

ample “Vendor" Search window

Restrict Value Range (1)

Vendors (Genera Ij VendorsbyCou ntry/C o m pa ny C o cl e Vendo rs by Co mpa ny Code

Country

City

Search term
Name
Vendor
Company Code
Maximum No. of Hits

ECO

Search windows will offer various
options based on the selected field.
The criteria may be different for
each Field.

-The icon on the right side of the
tabs will all

tabs availa

you to select a list of

-Items with this icon will display a
list of available options when
clicked. Dc^ e click the desired

box will fill.

option and :

Search windows and
Wildcards

(Cont'd)

s utilizing the "Vendor Search" Search window

There are instances when a search is required, but the user does not have
detailed information with which to search. In these cases, a wildcard can be
used. The wildcard replaces one or more characters in the search criteria. The
wildcard can also represent no character. The asterisk (*) is the character

used as a wildcard in GFEBS.

Partial Criteria Surrounded by Wildcards:

^company* - when input in the "Name" field on the search

Name

criteria screen, this will produce all Vendors with the word

rnmnanv" within thpir uan

f®

JHE

]EL

‘Company*

Cty -

City

Search...

Name 1

Ven...

CAMDEN PARK

Z1 H26

ACE CHEMICAL COMPANY

Z1 H26

KENSINGTON

ZAC77

ABATE SAFE COMPANY

ZAC77

KING SG ROVE

ZWS40

3E SERVICE COMPANY FTYLT

ZWB4 0

Partial Criteria ending in a Wildicuu;

4623* - when input in the "Postal Code" field, this will
produce all Vendors with a Zip Code starting with the

i r1 rlafo

nrmri H
Postal Code

m lAiip m:

SearchTerm ^

b o as ri

Posts 1C...

4623

City

GUNSKIRCHEN

Name 1

B 0 M BAB IE R ROTAX GMBH MQTO

Ven...
0635 N

00BL3

46231-0000

WD1ANAPOUS

EMS HERRrTAGE LAB 0 RATO RIE

0OBL3

00MG4!

46236-1 046

INDIANAPOLIS

ASSOCIATED MATERIAL HANDL

0OMG4 '

00 S1 1

46237-0000

INDIANAPOLIS

ABC CUTTING CONTRACTORS 1

00 S1 1

Search windows and

Wildcards (Cont'd)

e^iljpes utilizing the "Vendor Search" Search window

Partial Criteria Preceded by a Wildcard:

*city - when input in the "City" field, this will produce all
Vendors located in cities with the word "city" at the end of

4-U

rBi ngTTBnnan

SearchTernn ^

Posts 1C...

City

Name 1

&0SQ3 034 01 -00 00 ATLANTIC OTY UNIVERSAL SAFETY CO

00SC3

0-3401-0000

Atlantic city

HISPANIC VENTURES INC

00GZ2

35010-0000

ALEXANDER CITY

C 0 NTE W PO RARY TAX AND ACC □

Non-consecutive Partial Criteria with Wildcards:

jo*n* - when input in the "Name" field, this will produce all
Vendors with the letters JO and N within their name (in that
order). pwinginannan i ~i

Nams

jo t n t

Cty -

City

Search...

Name 1

V...

SYDNEY

ZSS60

JOAN BARRY THEATRICAL SUP

ZSB60

ALKEN

BS21Q

JO GDVAERTS NV

B6210

TORONTO

L44S5

JOAN ROBERTS CONSULTING

L44S5

Note: The previous examples showed names, but the same rules hold true for
placement of wildcards in numbers. SFIS and GFEBS codes composed of numbers may

be searched utilizing the above examples.

> Never utilize the browser “BACK" button while in the GFEBS
environment. It will cause the “Webpage to Expire"

>When needing to go back to the previous screen, utilize this button
not the browser back button

> Using the “TAB" key is the best way to navigate through input fields.
TAB will move the cursor to the next available field; “Alt + TAB", to

SpWfelds that your cursor is in may be highlighted in

orange.

Required fields must be completed to process a transaction and are
usually denoted by a checkmark.

09/25/2G12 b> Dates are displayed and entered in MM/DD/YYYY format

si > This icon Collapses menus

> This icon Expands menus

Conditions 1> This particular TAB indicates there are multiple TABS not shown on

the particular Header.

I 4

De live ry/lnvo ice

Conditions
Texts
Address
Communication
Partners
Additional Data
Org. Data
Status

Customer Data

> These ICONS will allow the user to navigate from TAB to TAB (left to
right and vice versa). Clicking the folder will allow the user to select
a specific TAB not shown on the menu.

_n_

GFEBS Home Page

http://www.gfebs.army.mil/

Army Knowledge Online (AKO)

https://www.us.army.mil

Performance Support Website (PSW)

https://trgdelep.gfebs-erp.army.mil/rwdhelp/nav/index.htm

milWIKI

https://www.milsuite.miI/wiki/Portal:GFEBS

Theater Financial Management Support Center/POC

https://www.milsuite.mil/wiki/Theater_Financial_Management_Support_Center/POC

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