GRS - Login and View Grant Indexes assigned to you

Issue/Question

• How do I log into GRS?
• How do I view the grant indexes assigned to me?
• How do I view my terminated and closed indexes in GRS?
• How do I view transaction history of an index in GRS?
• How do I view account detail in a grant report?
• Is there an overview of grant reporting for PIs in GRS?

Environment

• Oregon State University
• Grant Reporting System (GRS)
  • In the past this system was called the Grant Reporting and Reimbursement System (GRRS). People still some times use the GRRS acronym for GRS.

Explanation

The Grant Reporting System (GRS) is a tool for PIs, Co-PIs and other people responsible for managing a research grant index to view the balance and transaction on a grant index. If you do not have access to GRS, visit GRS - Access.

Resolution

To log in to GRRS & View Assigned Indexes

1. Login to GRS using the button at: https://iar.oregonstate.edu/bic/grs
2. If prompted, enter your ONID username and password, and then click the LOGIN button.
   
3. The My Grants page is displayed. On this page you will see a list of indexes assigned to you.

View Terminated or Closed Grant Indexes

The Principal Investigator Grant Index Financial Summary report displays Grant Indexes for 90 days after the termination or grant end date. View terminated or closed Indexes using the Index Search feature available on the GRRS home page.

1. Navigate to the GRRS home page by clicking on the Online Systems link in the “breadcrumb trail” at the top of the GRS.
   1. 
2. Scroll to the Index Search at the bottom of the GRS home page
3. Enter an Index in the "Index" box in the "Index Search" area and click the "Search" button
4. This will bring up the Index Summary for the entered Index

   Note: You must be a PI, Co-PI or assigned to the index in GRS to see an index's summary page. GRS will return an error message otherwise.

   Note: You can also set the fiscal year you want to look at in the index search. The report defaults to the current fiscal year. If the index was closed or was terminated in a past fiscal year you will need to set the Index Search to that fiscal year to see results in the index summary.

View Transactions of an Index

1. Login to GRS using the button at: https://iar.oregonstate.edu/bic/grs.
2. If prompted, enter your ONID username and password, and then click the LOGIN button.
   
3. The My Grants page is displayed. On this page you will see a list of indexes assigned to you.
   
4. Select the index for which you want to see the transactions. On this page you will see a summary of the selected index.
5. Navigate to the Transactions Tab to view complete transaction history of the index.

Grant Reporting for PIs (Video Overview)

Assistance

For additional assistance, contact Data Reference Desk (DRD).