MATERIAL: Old , Used & Unserviceable Items for E-Auction - Login ...

OFA No. MJ/ NCL/ MM/SD/12-13/13 DATED :03/11/2012 

MATERIAL: 

Old , Used & Unserviceable Items for E-Auction 

SELLER: 

Northern Coalfields Limited 

AUCTION DATE: 09 th November 2012 

AUCTION START TIME: 11.30 AM 

INSPECTION DATE: Any day before the auction date with prior appointment with the contact 

person. Contact numbers as mentioned under. 

CONTACT PERSON: Mr. Devashish Jha – 09717988383 

Mr. Vikas Sonkar – 09794002333 

Mr. Rakesh Kumar Singh - 09560599972 

Mr. Anoop Mishra – 09560844407 

Mr. Raminder Pal Singh – 09560599973, 011-65413288 

Mr. B Biswas, Chief Manager, MM Representative( Nodal Officer) of M/S Northern 

Coalfields Limited, (07805- 256499/266481) 

Auction Room Ph. Nos. - 033-44091763-72 (10 lines). 

For queries during the live auction. 

MATERIAL LOCATION: 

Different locations as mentioned in the material list given in Annexure E 

EMD 

The Bidders interested in participating for any/all lots of Burnt Oil 

shall deposit EMD of Rs. 10,00,000.00 (Ten Lakhs) only 

DOCUMENTS 

Each page of the Terms & Conditions to be signed and stamped by the buyer 

and to be submitted to Mjunction Services Limited. These documents shall 

remain applicable for all auctions unless any changes are made by issuing 

authority and hosted in the website to this effect. 

LAST DATE OF EMD 08-11-2012 

EMD in the form of DD in favour of “Northern Coalfields Limited” payable at 

EMD SUBMISSION SBI Morwa branch (Code 3767,Singrauli) or any bank located at Morwa 

PROCESS 

Singrauli MP, This EMD along with hard copies of signed terms & conditions 

should reach offices of M/s mjunction services ltd, New Delhi latest by 08 th 

November 2012 before 5.00 PM. EMD deposited after due date will not be 

accepted. Bidders submitting EMD will only be allowed to participate in this 

eauction. 

TAX 

LOCAL RATE OF VAT AS PREVAILING AT THE TIME OF DELIVERY WILL BE 

APPLICABLE 

CONTACT PERSON FOR INSPECTION 

1) Where unit of measurement (UOM) is in terms of Number or MT or KG 

or Litre or Kilo Litre, the unit bid value must be offered on the basis of 

Number or MT or KG or Litre or Kilo Litre accordingly. 

SPECIAL REMARKS : 

FOR AUCTION 

2) Where unit of measurement (UOM) is ‘lot’ ,full bid value must be 

offered for the total lot i.e. on lot basis. 

** Earnest Money Deposit (EMD) will not be adjusted against 10% Security Deposit (SD) payment. 

** Customers will have to make the payment as per the schedule & details mentioned in "Sale Acceptance Letter". 

** Instruments should only be in favour of “Northern CoalFields Limited” payable at SBI Morwa branch (Code 3767, 

Singrauli). 

Instruments will not be accepted other than the above mentioned details. 

**Customers will have to deposit TCS, VAT & other applicable taxes directly to NCL, Singrauli at the time of delivery. 

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TERMS & CONDITIONS OF eSALE OF Old, Used & Unserviceable Items OF 

NORTHERN COALFEILDS LIMITED BY MJUNCTION SERVICES LIMITED 

1. General Clause: Northern Coal Fields Ltd(herein after termed as “NCL”) will dispose of the items as listed in the 

auction catalogue through mjunction services limited on “as is where is” basis and on “No Complaint Basis”. 

Tonnage or any other unit as per 1 under special remark on pre-page indicated in list of materials at Annexure-E 

would be approximate and delivery would be as per the actual weight/measurement. Mjunction services limited 

(herein after termed as mjunction) will conduct the e-Auction on its website http://junction.co.in 

2. Bidder Registration: Before participation in the e-Auction, a prospective bidder shall be required to get 

itself/himself registered with mjunction for the purpose, by submitting an application in the prescribed format 

available on the website. Details of the registration process are available on the mjunction website 

(www.valuejunction.in). The application shall be made along with the documents (1) copy of latest Income Tax 

return (2) PAN Card (3) Sales Tax/Vat Registration Certificate,(4) SSI Registration Certificate (if applicable) (5) 

Trade License . Registration can be done online by forwarding the application form backed up by the necessary 

documents to any of the front offices of mjunction. After the registration, all-prospective Buyers will have an auto 

generated “Unique User ID” & a “password” based on which they can log in. The bidders will be required to pay an 

annual registration fee of Rs.3000 plus service tax which will entitle them to log in and use the mjunction website 

for a period of one year as well as value added services including bidder training and online support. 

3. Inspection: The bidders are free to inspect the items/ materials, ready for disposal for their satisfaction as per the 

dates/times specified on the auction catalogue. Intending bidders shall be allowed to inspect the goods as 

mentioned in the catalogue for sale prior to the auction by arrangement with NCL. 

4. Goods will be sold ‘as is where is’ basis. Bids will be deemed to have been made on the clear understanding that 

intending bidders have satisfied themselves fully in regard to the nature, condition, quality and quantity of goods 

upon inspection or otherwise. No error, omission or misstatement or mis-description or printing mistake 

whatsoever and howsoever made or published whether in the catalogue or otherwise and no defects or faults in 

the goods shall annul the sale or be the subject of any claim on the part of the bidder and no claim for 

compensation or otherwise be entertained by NCL. Further, NCL will take it for granted that the bidders have fully 

read and understood the language, spirit and objective in these “terms and conditions of sale” of the materials 

before making any bid and that there does not exist any ambiguity whatsoever in the expressions. Each lot put up 

for auction shall be deemed to the subject of a separate contract of sale. 

5. Bid Validity Period: The bid submitted should be valid for 90 days from the date of completion of the auction 

6. All sales will be subject to Reserve Price (RP) fixed by M/s NCL. After closure of auction, if the highest bid is equal 

or more than the RP, the respective lot will be deemed to be sold and if the highest bid is less than the RP but 

equal to or more than lower limit of RP, then such highest bid will be considered for sale on subject to approval 

(STA) basis for which final approval will be intimated after receipt of the prescribed Security Deposit from such 

bidder within due time. 

In both case Sale Intimation Letter will be generated in the system and an email intimation will be sent to the 

Highest Bidder advising him to deposit the Security Deposit within stipulated time. The Bidders are advised to 

check their incoming mail. 

7. NCL and/or mjunction shall be under no obligation to put up the lots singly or serially or in any other particular 

manner and NCL reserves the right at its discretion to withdraw any lot or lots from sale at any time without 

assigning any reason thereof. 

8. Sale of any of the lots put up for the e-auction shall be confirmed in-line with the norms fixed by NCL. NCL 

however reserves to itself the right: 

a. To accept or reject the highest offer or any other bid or all the bids 

b. To accept any bid in full or in part 

c. To apportion the total quantity amongst different bidders. 

d. To accept or to reject the online auction result. The bidders would have no claim for issuance of sales release 

orders. 

e. To cancel or reschedule the auction. 

9. Bidders bidding for the goods sold shall be deemed to have taken into account and made due allowance for the 

cost of handing, loading or other expenses (including dismantling if permitted by NCL) for purposes of removal of 

the goods . NCL will effect delivery of goods only at the site or at a convenient location which will be notified at the 

time of sale. 

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10. Sales Preference to Ancillaries for Burnt Oil: M/s Northern Coal Fields limited reserves the right to distribute 

the quantity Lotwise between ancillary units of NCL and others subject to conditions as given below: 

i. The Ancillaries must participate in the eauction for consideration of sale under 

this provision. 

ii. In case the Ancillary unit of NCL is not the Highest Bidder(H1) in the auction, a 

counter offer for the H1 rate shall be offered to the Ancillary unit of NCL for their 

acceptance within 24 hours of closure of auction for consideration of sale of 40% 

of the quantity. An online screen will be launched on the auction platform of 

mjunction wherein the Ancillary unit will login and give their acceptance to the 

Highest Bid Price. 

iii. In case the Ancillary unit of NCL accepts the counter offer of Highest Price then 

the sale may be confirmed for 40% of the quantity to the Ancillary unit of NCL and 

balance 60% may be confirmed for sale in favour of Original H1 Bidder. 

iv. In case the Ancillary unit of NCL does not accept the Highest Bid within 24 Hours 

of closure of auction, the entire lot (100% quantity) may be confirmed for sale in 

favour of original Highest Bidder. Even if the Ancillary unit does not login within 

the said scheduled closing time of 24 hours of the original closure of the auction, 

then it will be construed that the Ancillary unit is not accepting the Highest Bid 

and the entire lot (100% quantity) may be confirmed for sale in favour of original 

Highest Bidder 

v. This distribution of quantity shall be subject to terms of clause number 6 and 

stipulated conditions vide other clauses of this auction catalog. 

11. Security Deposit: The successful bidder shall have to pay a security deposit of 10% of the sale value of the lot 

within 7(seven) days from the date of issue of sale intimation letter. The prebid EMD deposited by the bidder will 

be not adjusted in the security deposit. The Security Deposited is to be paid as follows 

• For sold lots on confirmed basis @ 10% of the Sale Value. 

• For STA lots @ 10% of the Sale Value 

The security deposit would be adjusted in the material value only after receipt of the balance material value 

alongwith applicable Duties & Taxes within the due date. The SD must be remitted by way of PO/DD of any 

scheduled bank in favour of “Northern Coal Fields Limited” payable at Morwa district Singrauli MP. This SD can be 

submitted at any of the offices of mjunction services ltd. The security deposit so paid will not attract any interest. 

The security deposit needs to be deposited lot wise. If the Security Deposit is not received within due date, the 

sale will be treated as cancelled and the pre auction EMD deposited by the Bidder will be forfeited and & the 

bidder will be liable to be debarred from the participation in all NCL auctions for a period of 6 (six) months. 

12. Statutory Documents: All sales tax, terminal tax, excise duty and all other taxes, duties (imposts) whether to 

payable to the central government or to the state government or to the municipal, local or other authorities shall be 

deposited by the buyer with NCL. The sales value of the materials shall however be deposited with mjunction. 

Non-payment of any amount payable under this clause will have the same effect as non-payment of the purchase 

money and will result in ipso-facto cancellation of the sale and forfeiture of the security deposit. If the liability of 

such tax (impost) and/or duty is in doubt, mjunction will have a right to call upon the buyer to make such provision 

as NCL may deem fit and proper to ensure the recovery of such taxes (impost) and/or duty. If the tax (impost) 

and/or duty is not recovered at the time of delivery/despatch NCL/mjunction will have the right to call upon the 

buyer, to pay such amount as may be due whenever the NCL/mjunction find that it has omitted to charge or NCL 

become liable to pay higher charge as a result of decisions or announcements by Government or any other 

competent authority, even though, the full value of the materials may have been already paid or 

delivery/despatches may have been completed from NCL’s units. NCL shall be free to call upon the buyer to make 

good the amount short recovered whenever such contingency should arise, or NCL shall be entitled to recover the 

Amount of such tax (impost) or duty from the buyer by way of set off against any amount or amounts that might at 

any time become payable by NCL/mjunction to the purchaser on any account or accounts whatsoever. Taxes as 

applicable from time to time shall be payable by the buyer. 

Payment Clause: 

12.1 The security deposit and the balance lot value (material value + applicable taxes & duties) are to be 

submitted lot wise only. Separate instrument needs to be deposited for each lot. Each lot as indicated 

in the auction catalog will be treated as a separate unit for the purpose of payment, lifting, refund etc. 

while making payment of material value to mjunction, customer should submit the photo copy of e- 

auction identity card for attestation by mjunction services limited, New Delhi which would accompany 

with the delivery order to be sent to NCL, Singrauli 

12.2 Balance Payment: Buyers shall make balance payments to mjunction by way of DD/PO in favour of 

Northern Coalfields Limited payable at Morwa-3767,Singrauli MP or any other bank at Morwa in dist 

Singrauli MP as per details given below: 

1. For sale value up to Rs 10 Lakhs within 15 days of issue of Acceptance Letter. 

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2. For sale value more than Rs 10 Lakhs but less than Rs 25 Lakhs within 40 days in 

two equal installments from the date of issue of Acceptance Letter. 

3. For sale value more than Rs 25 Lakhs but less than Rs45 Lakhs within 65 days in 

three equal installments as per Acceptance Letter. 

4. For sale value more than Rs 45 Lakhs within 90 days in 4 equal installments from the 

date of issue of Acceptance Letter. 

On receipt of the full payment, mjunction will issue a Delivery Order (DO) for the lot. Based on the 

Delivery order from mjunction and submission of the Vendor ID authenticated by mjunction and 

authorization (if required) submitted by the vendor, NCL shall issue an Authorisation Letter to the 

bidder for collecting the materials against the lot sold. These authorization will be issued by NCL for 

each DO separately. 

12.3 All sales will be treated as local sale and the buyer shall have to pay VAT/Sales Tax as per the Local 

Sales Tax Act/ Rules/ Tariff of the concerned state where the materials are lying and this is to be 

deposited by the bidder with the stock holder of NCL before taking the delivery. 

12.4 TCS will be charged on all lots @1%. This will be charged on the total lot value inclusive of taxes & 

duties. 

12.5 In case of default by the bidder in payment of the SD (10% of the Total Lot Value) with in the 

stipulated schedule, the pre bid EMD held by mjunction on account of that bidder will be forfeited & 

the bidder will be liable to be debarred from the participation in all NCL auctions for a period of 6 (six) 

months. 

12.6 In case of default in payment of the balance sale value with in the prescribed time limits, the due 

payment may be made together with additional charges @ 1% per week or part thereof calculated on 

the full 100% sale value for a minimum period of one week or multiple thereof. This extension will be 

limited to maximum period of 4(Four) weeks from the payment last date indicated in the Bid 

Acceptance Letter. However this shall not confer any right to the bidder to make any late payment of 

the balance sale value or applicable duties and Taxes. Mjunction reserves the right not to accept the 

payment of the balance sale value with or without the additional charges after the expiry of the free 

payment time. 

13. Refunds: All prebid EMD refunds of unsuccessful buyers will be done by mjunction directly within 07(seven) days 

of the closure of the e-auction. The buyer needs to apply in his letterhead for the same. 

14. NCL shall be responsible for raising invoices as per the terms of the Delivery Order issued by mjunction and 

NCL’s Authorisation for the same. Materials to be invoiced on the basis of the weight as recorded on weighbridge 

which should be treated as final. 

15. The purchaser shall not be entitled to re-sell any lot or part of a lot while the goods are still lying within the 

premises of NCL and no delivery would be permitted by NCL to any person or persons other than the purchasers 

whose names are mentioned in the NCL authorization Letter. 

Subject to Acceptance (STA) lots: 

11. Bid Validity: Bid validity of the STA lots will be 90 days from the date of intimation regarding status of the 

lots by mjunction. 

12. Pre-Bid EMD: Refund will be made only after the result of STA lots is declared by NCL. 

13. Security Deposit (SD): 10% of the sale Value of the lot (excluding all Taxes) within 07(Seven) days from the 

date of acceptance/approval of the lot. 

14. All the other terms and conditions of the e-auction for STA lots will remain the same as those for the sold 

lots. 

15. Pre-Bid EMD and the SD of unsuccessful bidder will be returned within 07(seven) days from the result of 

the STA lot. 

16. Lifting Clause: 

16.1 Items/materials for disposal will be disposed off (i.e. materials will be lifted by the party from NCL’s 

premises against full payment and within 45 days from the date of the Authorisation Letter issued by NCL, 

i.e. the order issued to any Firm/ Party to lift the materials, failing which the Authorisation Letter may be 

terminated by NCL and NCL shall entertain no claim, grievance or grudge on this account. However, NCL 

may, at its own sole discretion, extend the delivery period beyond the stipulated period to lift the materials 

on its own. 

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16.2 In case of any default in lifting of the materials by the buyer with in the prescribed/ scheduled delivery 

period, the outstanding material may be lifted from the expiry of the free/actual delivery period subject to 

payment of ground rent @ 1% per week and part thereof, by the buyer directly to the NCL for the period of 

delay. All matter relating to charging of ground rent will be decided by NCL. The Ground Rent will be 

deposited with the NCL concerned stockholder of the lot. 

16.3 In case of good sold on lot basis, the Ground rent will be calculated on the value of the entire lot even if 

lifted in part, where as goods sold on unit weight or unit number basis, the ground rent will be calculated 

on the value of un-lifted quantity. 

16.4 However it must be noted by the bidders that it will be the sole discretion of NCL not to allow the buyer to 

lift the goods with or without the ground rent after the expiry of the stipulated free delivery period and in 

such event, the sale of the material not lifted by the buyer will be automatically cancelled and all the 

money paid by the bidder will be automatically forfeited. 

16.5 In the event of the buyers failure to fulfill any obligations under the general conditions of sale including 

default and/on failure on the part of the buyer to remove/lift the goods against any lots within the stipulated 

time after payment of the entire value, the sale of such cancelled lot for the quantities not lifted by the 

buyer, NCL will be entitled to re-sell the goods, at the entire risk and cost of the buyer as and when NCL 

may deem fit without any notice to the buyer and NCL shall be at full liberty to retain and/or adjust/or 

recover from buyers any other amount lying with mjunction/NCL to the buyers credit either under those 

contract or in any other contract or which may be at any time become payable /refundable to the buyer 

either under this contract or any other contract the amount of losses or damages or claim or expenses 

that may be incurred by NCL, if any, further amount is still found payable or recoverable from the buyer, 

the buyer shall pay to NCL on demand without any objection or demur. The decision of NCL in regard to 

the actual losses incurred by NCL including the reasonableness of the rate at which NCL may re-sell the 

quantities shall be final and binding on the buyer provided always, if any, loss is incurred by NCL, the 

buyer shall only be entitled to the refund of the amount retained by the mjunction/NCL by way of advance 

payment towards sale value (Excluding Earnest Money & Risk Money if any) without any interest thereon 

but not any other amount. Any gain on any re-sale as aforesaid shall, however, belong to NCL. 

In case the purchaser requires any service of facility from NCL for dismantling loading or removing the goods, 

NCL may without being under any obligation to provide the same. 

a. The necessary costs, charges and expenses for such service or facility as mentioned must be paid by the 

purchaser and for this purpose the purchaser must deposit with NCL such amount or amounts as may be 

required by NCL. All costs, charges and expenses for such service will be recovered from the amount so 

deposited and the surplus, if any, would be refunded to the purchaser. The amounts so deposited will not 

carry any interest. In case the amount deposited falls short of the charges payable under this clause, the 

purchaser shall immediately on requisition by NCL pay the additional amount. The bidders may be required to 

pay the necessary cost & expenses incurred in availing the services for dismantling and loading to NCL 

concerned stockholder for the lot/s. 

The materials sold shall be removed by the buyer from any one side of the lot as per the sole direction of the 

NCL and no segregation of items from the sold lots will be permitted. No pick and choose of the material will 

be allowed and the purchaser has to lift the entire lot from the designated place. Description against each lot 

given is not exhaustive. 

The description indicates the major content of the lot. bidder are requested to contact the respective areas' 

Staff Offices(MM)/Depot Officer of regional stores of the respective area(s)/Stock Holding Unit(s) for 

inspection of the lot(s) to assess the exact physical condition of the materials contained in each lot and satisfy 

themselves before submission of bid. 

b. In case of any hot work permission is required for dismantling operations; the same will have to be obtained 

by the buyers from the NCL authorized representative before lifting. It will be sole discretion of the NCL to 

allow or not to allow such hot-work permission at buyers cost only to the extent for facilitating the loading and 

transportation of the goods. 

c. For the purpose of removing the materials, the successful bidder shall employ only his/their own personnel 

and shall keep NCL fully indemnified against any claims for wage, injuries, compensation, death etc. 

d. While removing the materials, if any accident or damage to the property / life etc. arises by reason of any act 

of negligence / omission/ default or non-compliance with any of the Terms and Conditions of the statutory 

regulations or rules and regulations applicable within NCL premises, on the part of the bidder’s / his 

representative or employees resulting in death or injury to any person or damages to the property of NCL or 

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any third party then in such an event the bidder will have to pay compensation to any such persons. The 

bidder shall in such an event keep the NCL indemnified from any demand, claims or proceedings made. 

e. Crane charges to be borne by the purchaser whenever the materials are required to be loaded/ shifted by 

crane. Loading has to be done by the buyer at his own cost and arrangement. Cutting facilities will be given 

only to the extent of loading the materials on the truck/trailors whenever such operation is required and 

against specific remarks incorporated against the lot. However it will be not binding upon the SELLER (NCL) 

for making the provision of Cranes for dismantling or removing of goods from the site. Also, the bidder will be 

not entitled to ask for any claims for the waiver of Ground Rent, if seller is not able to provide any facility for 

dismantling or removal of goods from the lot site. 

f. Sale of Hazardous Waste Items: The sale of Hazardous waste items, namely Waste Oil and specified 

categories of Non- Ferrous metal waste will be governed by the Hazardous Waste (Management & Handling) 

Rules, 1989 and its amendments and the sale of Batteries will be governed by the Batteries (Management & 

Handling) Rules 2001 and its amendments. For such items, only those parties shall be eligible to bid who 

have Valid Registration Certificates from the State as well as Central Pollution Control Board on the 

starting date of e-auction. The Bidders will have to produce the original certificates and pass book at 

the time of delivery of the material. NCL personnel will update the passbook during delivery for as per 

MOEF norms. If the bidder had the said State PCB, or CPCB certificates which expired within 30 days before 

the date of starting of e-auctions, he should submit a copy of the expired certificates and a copy of his 

application for extension with a proof of submission of the application atleast one working day before the 

starting date of e-auction. 

17. NCL shall not be responsible for any liability in respect of labour/employee appointed/engaged by the buyer for 

lifting of the materials. All formalities required under the provision of respective Labour Laws /Rules shall be duly 

and punctually observed/complied at their own cost and they alone shall be responsible and liable for punitive 

action/payment of any dues, compensation or any amount, required to be paid under any provisions of 

Laws/Rules in any case of non compliance and default on the part of buyer. If NCL in any case is held liable under 

any Laws/Rules then in such cases the buyer shall not only make payment of such dues and/or caused but also 

be responsible for payments of damages to NCL. 

18. At the time of obtaining delivery of any goods, the purchaser shall not be entitled to pick or choose any particular 

item or items from the lots sold to purchaser. The purchaser will have to operate the lot from one side of the heap 

until the entire quantity is lifted. 

19. Purchasers are warned that any attempt to misuse gate pass, challan authorizing delivery or any such documents 

will make them liable to serious penalties or such other action as may be open to NCL. The purchasers should, 

therefore, ensure that important documents relating to sale are in the custody only of trustworthy and responsible 

persons. 

20. Delivery of goods sold shall be granted as per the working hours of that particular location of NCL where the 

materials have been stored. Delivery will be permitted only on production of despatch advice issued by the 

department concerned NCL as the case may be and a signed copy of NCL’s authorization letter for taking 

delivery. Deliveries will not be given on Sundays or on any other days being holidays observed. Bidders are 

warned that attempt to misuse GATE PASS , Challan authorizing Delivery or any such documents will open them 

to serious penalties or such action as may be open to Mjunction/NCL. The Bidder should, therefore, ensure that 

important documents relating to sale are in the custody of only trustworthy and responsible persons. 

21. In case it is detected at any time that the buyer has loaded material and/or materials for which he is not the 

auction purchaser NCL will be within its rights to detain the truck, unload the materials at the cost and expenses of 

the buyer and take such other and further action as may deem fit and necessary for the purpose. 

22. In the event of failure by the buyer to fulfill any obligations under the general conditions of sale including failure 

remove/lift the goods against any lots within the stipulated time, the sale of such lot may be cancelled for the 

quantities not lifted by the buyer and all moneys paid by the bidder for those specific lots shall stand forfeited. NCL 

will be entitled to re-sell the goods through MJ, at the entire risk and cost of the buyer as and when NCL may 

deem fit without any notice to the buyer. NCL shall be at full liberty to retain and/or adjust/or recover any losses 

incurred on account of the failure of the buyer to lift the material from any amount lying with NCL to the buyer’s 

credit. The decision of NCL in regard to the actual losses incurred by NCL shall be final and binding on the Buyer. 

Any gain on any re-sale as aforesaid shall, however, belong to NCL. 

23. All auction-related complaints should be referred to mjunction, Kolkata, immediately by the parties concerned. 

Complaints pertaining to quality and quantity of materials available for delivery, difficulties in lifting etc should be 

referred directly to the designated Depot Officer of the concerned area of NCL by the concerned buyer. In case 

the complaint is not resolved at this level, the same should be escalated to Nodal Officer, NCL, Singrauli. 

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24. NCL/mjunction shall not be liable for non-performance of any contract either wholly or in part nor for any delay in 

performance resulting from or due to any cause beyond the control of NCL’ or mjunction including fires, strikes, 

go-slow, lockout, closure, dispute with workmen, uncertain and unstable labour situation, power shortage, war, 

riots, civil commotion, pestilence, epidemics, floods, accidents, damages or accidents to machinery, shortage of 

wagons, shortage of fuel, shortage of any raw materials, shortage of labour, governments or railway restrictions, 

acts, demands or requirements of government, force majeure or any circumstances beyond the control of NCL/ 

mjunction whether directly due to or in consequence of the aforesaid causes or not and the existence of such 

causes of consequences shall operate to extend the time of the performance on the part of NCL/mjunction by 

such period as may be necessary to enable NCL, shall have no claim upon NCL/mjunction of any kind. The 

provision of this paragraph shall not be limited or abrogated by any other terms of the contract whether printed or 

written nor will the provisions of this clause abrogate or limit the effect of any other clause mentioned in this 

catalogue. 

25. Arbitration Clause: Arbitration Clause: Dispute or differences arising out or relating to this Agreement shall be 

resolved amicably by the parties. Failing such amicable resolution of dispute / differences either party may refer 

the matter to arbitration of a Sole Arbitrator to be appointed by the CMD Northern Coalfields Limited /Managing 

Director of mjunction services limited. The award of the Arbitrator shall be final, binding and conclusive on the 

parties. The venue for arbitration shall be Kolkata / Singrauli. The Arbitration proceedings will be governed and 

regulated by the provisions of Indian Arbitration and conciliation Act, 1996 and the rules framed there under. The 

Court at Singrauli/Kolkata shall have exclusive jurisdiction. 

Governing Law: This Agreement is construed and shall be governed in accordance with the laws of India without 

giving effect to any principle of conflict of law. 

Jurisdiction: The Court at Singrauli/Kolkata shall have exclusive jurisdiction. 

26. Special instructions: 

A. Please note that according to the notification file no.23.11/94 part iii dated 3.2.2000 issued by Ministry of 

Environment & Forests, Government of India, New Delhi, old & used ferrous/non-ferrous metal scrap, lead 

acid battery scrap, used oil can only be purchased by actual users enlisted with ministry of environment & 

forests (MOEF). In addition, bidders who are actual users can bid for the above items provided they submit 

the following documents: 

i) valid license to process waste/scrap 

ii) valid consents under air and water act 

iii) valid authorisation under hazardous waste rules 

iv) Environment friendly technology for processing scientific disposal facility approved by the state pollution 

control board/central pollution control board. 

B. Special terms and conditions for internet auction: Bandwidth problems, connectivity problems with the local 

ISP (internet service provider), slowness to access pages for downloading etc. are beyond the control of NCL 

and mjunction. Hence no responsibility and liabilities lies with NCL/ mjunction for the above problems, if any, 

faced by the bidders before/during the auction 

C. Any bid placed using the bidder's username and password is unconditionally binding on the bidder to whom 

such username and password had been allotted and he shall be solely responsible for maintaining the 

confidentiality of the same and fully responsible for all activities that occur under their username and 

password. Hence the user is advised to check the username and password before the auction in order to 

familiarise himself with the same and is advised not to reveal it to anyone else so as to prevent misuse of the 

same. The bids made by the bidders against their username and password shall be irrevocable. 

D. Bidders must be extremely careful to avoid any wrong bidding (whether typographical or otherwise) they must 

check and rectify their bid (if required) before submitting their bid in the live e-auction floor by click bid button. 

There is no provision for putting bids in decimals. The bidders shall be solely responsible for all consequences 

arising out of the bid submitted by him (including any wrongful bid by him) bidders must always ensure to 

keep their e-mail address valid failing which they will be in trouble due to non-receipt of e-mail from mjunction. 

It is the responsibility of the customer to verify the status of their bids and check their e-mails to pay the 

security deposits per clause no. 9 & 11 of terms and conditions. 

The offers are to be quoted exclusive of taxes/duties. The material projected for sale are strictly on “as is 

where is” and “no complaint basis”. In case of any unforeseen circumstances beyond the control of the 

management of mjunction/seller, the auction may be extended/ postponed. 

Note: Quantity indicated in all the lots are approx. Wt/nos/Ltr /Kilo Ltr/lot. Delivery of material shall be made 

on actual weighment basis as may be available in the lot. Where the unit of measurement has been 

mentioned as lot in the auction catalogue, the delivery shall be made on lot basis. 

Page 7 of 18

E. The bidders are advised to register and pre-qualify for bidding well in advance and place their bids early in 

order to take care of any unforeseen technical difficulty that might surface in the internet operations. 

i) Company name – 

ii) Contact person – 

iii) Address – 

iv) Contact no. – 

v) Fax no. – 

vi) Mobile no. - - 

vii) Email id – 

viii) Bank Name – 

ix) Branch Name – 

x) Account Type – 

xi) Account Number – 

xii) PAN No – 

xiii) Company stamp & seal – 

Details of Annexure:: 

ANNEXURE–A 

ANNEXURE B 

ANNEXURE C 

ANNEXURE D 

ANNEXURE E 

GENERAL RULES AND REGULATION GOVERNING CONDUCT OF ONLINE AUCTIONS 

ON THE SERVICE PROVIDER” PLATFORM 

DEFINITION OF KEY TERMS 

LETTER OF INTEREST 

1) IMPORTANT NOTE FOR BIDDERS 

2) BIDDER ID CARD FORM 

3) LETTER OF AUTHORISATION 

LIST OF MATERIALS 

Page 8 of 18

ANNEXURE –A 

GENERAL RULES AND REGULATION GOVERNING CONDUCT OF ONLINE AUCTIONS ON THE “SERVICE 

PROVIDER” PLATFORM 

INTRODUCTION: 

This Online Forward e-Auction is being conducted for Northern Coalfields Limited (NCL) (hereinafter referred to as the 

“Client’’) on the Auction Platform of metaljunction services ltd (hereinafter referred as “Service Provider”). 

The General Rules and Regulations provided herein govern the conduct of on line Forward e-Auctions arranged by 

“Service provider” on its Auction Platform. These rules cover the roles and responsibilities of the parties in the 

online Forward Auctions on the Auction Platform. Acceptance in-toto to these General Rules and Regulations 

governing conduct of online auctions, and Terms and Conditions for Sale of Materials by auction, of Northern 

Coalfields Limited(NCL) is a pre–requisite for securing participation in the online auctions. 

The key terms pertaining to the online Forward Auctions are provided in the “Annexure-D”. Prospective bidders are 

advised to go through the same carefully. 

ROLE OF “SERVICE- PROVIDER” 

1. “Service Provider’ is the agency (operator) primarily providing the service of the Forward e-auction to 

the “client”. 

2. Finalisation of the auction items in consultation with the client. 

3. Defining of bidding rules for each auction in consultation with the client. 

4. Enhancing bidder awareness of and comfort with the auction mechanism and bidding rules. 

5. Input of the Auction items and defining the bidding rule in the auction engine. 

6. Enlarging the customer base by introducing new bidders. 

7. Collection of EMD, Letter of Interest etc. from the willing bidders and forwarding the same to the 

Client. 

8. Providing access to the approved bidders to participate in the Auction. 

9. Summarising the Auction proceedings and communicate the outcome to the Client. 

The responsibility of fulfillment of the contract rests between the bidders and the client and the responsibility of the 

“Service Provider” shall be restricted to the extent of the services provided by them. 

ROLE OF BIDDER 

The role of the bidder is outlined below: 

1. The bidder would participate in the auction with the aim of bidding to secure the auctioned item in the auction. 

2. The bidder would be provided access to the Auction through a “User ID” protected by a “Password”. The 

bidder needs to ensure that the “User ID” and “Password” is not revealed to unauthorized persons. Bidders 

are also requested to change the password allocated to them by the “Service Provider” to keep their 

confidentiality. However it would be bidder’s sole responsibility to ensure the security and privacy of the same 

and he/they would not hold the “Client” / “Service Provider” responsible in any manner whatsoever for any 

misuse of these user IDs and/or Password. Access to the auction mechanism shall be provided to all the 

approved bidders subsequent to obtaining their written consent to the General Rules & Regulations and the 

Letter of Interest. Payment of Prebid Earnest Money Deposit (EMD) as per EMD clause provided in page no 

1 before the start of the Forward auction will be one of the necessary conditions for participating in the 

auction. 

3. Bidders hereby confirm that they shall commit to lift the item (being bid for) at the price entered by them in the 

auction engine AND at the terms and conditions specified in this catalog. All Prices entered shall be legally 

binding on the bidders. Bidders are strongly advised to exercise due diligence while placing bids. Failure to 

honour the bids placed during online bidding shall render the bidders liable for penal action as deemed fit by 

“Client” / “Service Provider”. 

4. In the event of winning an allotment in the auction mechanism, the bidder shall commit to fulfill outlined 

obligations under the contract. 

5. The bidders shall bid on the terms specified in this catalog & place their bid in the auction engine in the 

manner specified by “Service Provider”. The bidders shall not stipulate any conditions on their own unless the 

terms of this catalog expressly permit such conditions being stipulated by the bidder. Bids entered with 

Page 9 of 18

conditions attached shall be considered Conditional bids & “service provider” retains the right of rejecting 

these bids even without intimating the client. 

BIDDING RULES 

The Bidding Rules refer to the information and terms defined specifically for a particular auction. The purpose of the 

Bidding rules is to provide approved bidders with the information and terms specific to the auction in which they are 

bidding. This would include: 

• Definition of the unit bidding. 

• Start Time and duration of the auction. 

• Any extension of the duration of the auction in the event of bids being received towards the end of the prespecified 

duration. 

• Start Bid Price. 

• Specified Unit for Bidding. 

• Price Increments and any reduction in the price increment in the auction in the event of inactivity. 

• Other attributes (informational/non-negotiable in nature). 

While it shall be the endeavor of “Service Provider” to specify these rules at the earliest for each online auction, the 

“Service Provider” shall retain the right to delay the announcement of these biddings rules or modify rules specified 

earlier at the time of the online bidding. These details would be available to the bidders on the Auction Engine at the 

time of bidding. 

Participation in the auction process presumes complete awareness and understanding of the bidding rules. 

CONDUCT OF THE AUCTION: 

Only those bidders who have handed over stamped and manually signed “General Rules and Regulations governing 

conduct of online auction along with Letter of Interest, required EMD amount and other necessary documents to the 

“Service Provider” prior to the start of online auction will be given “Login ID” and “PASSWORD” to enable them view 

and participate in online auction. 

The Auction shall be conducted on pre-specified date. The Key Terms pertaining to the conduct of Auction such as 

“START TIME”, “DURATION”, “END TIME” AND “AUTO EXTENSION FACILITY” Shall be specified separately for 

each Auction. 

“Service provider” retains the right to cancel or reschedule the auction, with the approval of the Competent Authority of 

the Client, on any of the following reasons: 

• The number of confirmed bidders is deemed insufficient to conduct the auction 

• Some of the confirmed bidders are unable to access the module due to infrastructure problems such as 

sustained power failure or telecommunication breakdown. 

• There are no bids, which are equal to or below Start Bid Price. 

• Any other reason, which in the opinion of “Service Provider” / “Client” requires such action to be initiated. 

The duration of auction may also vary from the pre-specified period of time either on account of termination of the 

auction by “Service Provider” on the advice of the Client 

OR 

In case of situations where it is felt that continuance of the auction proceedings is prejudicial to the smooth conduct 

and / or the integrity of the auction process. 

OR 

Due to Auto Extension during the Auction, duration may increase from specified period. 

In the event of any problems being faced in the smooth conduct of the auction, “Service Provider” with the approval of 

the Competent Authority of the Client, shall have the right to undertake one or more of the following steps: 

• Cancellation/ premature termination of the auction with/ without a subsequent rerun of the auction on a 

mutually decided date 

• Cancellation of a bid 

• Locking / deactivate a bidder’s account (suspension of operations in the account), etc. 

In case of failure of net connection, bidder will give his best price to the “Service Provider”. “Service Provider” will bid 

on behalf of the bidder with the minimum increment until the bid price reaches the best price offered by the bidder, by 

proxy bidding mechanism. 

The best price communicated by the bidder will have to be authenticated by written confirmation or fax to the “Service 

Provider” and will be kept confidential between the “Service Provider” and the bidder. Bidder will be bound by the 

price offered. 

Page 10 of 18

LIABILITY OF “SERVICE PROVIDER” 

“Service Provider” shall not be liable to the bidders participating in the auction or any other person(s) for: 

• Any breach of contract by any of the parties in the fulfillment of the underlying contract. 

• Any delays in initiating the online auction or postponement / cancellation of the online auction proceedings 

due to any problem with the hardware / software / infrastructure facilities or any other shortcomings. 

While, reasonable care and diligence will be taken by “Service Provider” in discharge of its responsibilities such as 

design of the online bid, communication of bid details and rules, guidance to bidders in accessing the Auction Engine 

and placing bids, etc. the bidders shall specifically indemnify “Service Provider” from all liabilities for any shortcomings 

on these aspects. It is clearly understood that these activities are undertaken by “Service Provider” to assist the 

bidders in participation but the ultimate responsibility on all these counts lies totally with the bidders. 

RIGHT OF THE CLIENT: 

The Client reserves the right to partially or totally accept or reject any / all bids placed in the Online Auction without 

assigning any reason whatsoever. The decision of the client would be final and binding on the bidder in any such 

case. 

CONFIDENTIALITY CLAUSE: 

“Service Provider” undertakes to handle any sensitive information provided by the client or confirmed bidders for the 

auctions conducted with utmost trust and confidentiality. 

JURISDICTION 

Any disputes relating to the online auction module shall be subject to the sole jurisdiction of Court of Law at 

Singrauli/Kolkata. 

Signed in acceptance of the above terms and conditions 

Name: 

Signature 

Designation of signatory Date Place 

Telephone / FAX no._______________________ 

Page 11 of 18

Page (1 of 2) 

ANNEXURE B 

DEFINITION OF KEY TERMS 

Auction: 

Auction refers to a forum where the requirement for one/more lots of an item is stated and the 

participants (bidders) are required to bid down the price to be selected to supply the requirement. 

Online Auctions: 

Online auctions refer to those auctions conducted through the Internet with the bidders (from one 

or more locations) simultaneously bidding to be selected for supplying the item/s on auction. In 

other words, the venue for the auction is on an Internet website/ platform. The "Service Provider's" 

website assigned by "Service Provider" would constitute venue for the purpose of the online 

auction. 

Award at the Auction: 

In a single winner format, only one bidder (normally the bidder who quotes the highest price) is 

awarded all the units of the item being auctioned. The bidder quoting the highest price is normally 

allotted the item, unless otherwise mentioned elsewhere in this auction catalog regarding 

distribution of requirement under certain conditions. 

Client: 

Client is the individual/business entity who has contracted "Service Provider" to conduct such 

auction. In case of auction, the purpose would be the genuine intent to sell the selected item/s 

(Lot) to the bidders desiring to buy these items from the Client. 

Bidder: 

Bidder is the individual/business entity participating in the auction, intending to buy the item(s) 

from the Client. To be become a Bidder in the auction, a business entity has to secure approval for 

participation and also provide written assent to the General Rules and Regulations. 

Auction Engine: 

Auction Engine refers to the software that encapsulates the entire auction environment, 

processing logic and information flows. "Service Provider" is the sole owner of the auction engine 

and retains exclusive right over the utilisation of the same. 

Timings of the Online Bid: 

All the timings of the Online Bid shall be based on the time indicated by the Server hosting the 

Auction Engine. It shall be the endeavor of "Service Provider" to ensure that the Server Time 

reflects as closely as possible the Indian Standard Time (IST) i.e. GMT + 0530 hrs. However, in 

the event of any deviations between the Server Time and the Indian Standard Time, the 

functioning of the Auction Engine (Launch, operation, and closure) would be guided by the Server 

Time. Bidders are advised to refresh both the windows of the Auction Module check the exact 

Server Time (displayed in both the windows). 

Preview Time: 

Preview Time refers to the period of time that is provided prior to the commencement of bidding. 

This is to facilitate approved participants to view the auction details such as item specifications, 

bidding details and bidding rules. The purpose is also to familiarize participants with the 

functionality and screens of the auction mechanism. It is not mandatory for "Service Provider" to 

provide Preview Time. 

Page 12 of 18

Start Time: 

Start time refers to the time of commencement of the conduct of the online auction. It signals the 

commencement of the Price Discovery process through competitive bidding. 

Duration of the Auction: 

It refers to the length of time the price discovery process is allowed to continue by accepting bids 

from competing bidders. The duration of the auction would normally be for a pre-specified period 

of time. However, the bidding rules may state the conditions when the pre-specified duration may 

be curtailed/ extended. The conditions include: 

• Curtailment of auction duration in the event of no bids for a specified period of time (Inactivity 

Time) 

• Automatic extension in the event of bids being entered towards the end of the scheduled 

duration to facilitate the other bidders to view and react to the bid. 

Auto Extension of the Auction Timings: 

In the event of bids in the last few minutes of the scheduled bid time, the Bid Timings are 

automatically extended for a specified period from each such bid. Such Auto Extension shall 

continue until no bids are placed for the specified period (Engine remains inactive for the specified 

period). The Inactivity Time for Auto Extension purpose is normally X minutes. "Service Provider" 

however retains the right to change the same. The Inactivity Time applicable for the particular 

Online Bid shall be visible to the bidders under the Bidding Rules module on the engine. 

End of the Auction: 

End of the Auction refers to the termination of the auction proceedings signaling an end to the 

price discovery process. 

Auction Report: 

"Service Provider" would provide an Auction Report to the Client containing a summary of the 

auction proceedings and outcome. The Auction Report would constitute the official communication 

from "Service Provider" to the client about the outcome of the Auction. 

Page 13 of 18

ANNEXURE C 

To, 

Letter of Interest 

The Dy. Chief Materials Manager-MM 

Northern Coal Fields Ltd 

Koyla Bhawan 

Singrauli -826005 

Dear Sir, 

THROUGH: Mjunction Services Ltd 

(1) We ___________________________________ are interested in participating in the Online Forward 

Auction notified vide your notice under reference no.__________________ ________dated _________. 

Lot No/ Group Details:___________________________________________________ 

(2) We are hereby submitting EMD in favour of “Northern Coalfields Limited“, for participating in the above 

mentioned Online Forward Auction. Details of the submitted EMD are as follows. 

DD Number - ________________ DD AMOUNT- _________________ 

DD SUBMISSION DATE - ____________________________________ 

(3) I/We are providing the following details to you:- 

NAME & ADDRESS OF THE FIRM:______________________________________________________ 

_______________________________________________________ 

a) Name of the Contact Person on our behalf 

b) Our contact Telephone Nos 

c) Our contact FAX No 

d) Our contact e-mail Particulars 

e) Bank name 

f) Branch name 

g) Branch address 

h) Branch telephone no 

i) Account type 

j) Account no. 

K) Other documents required by NCL, If any 

Yours faithfully 

Signature of Authorised Person 

(Name of the person signing) 

Date: 

Place: 

For M/S ___________________ 

(With Company’s Seal) 

Page 14 of 18

ANNEXURE D 

IMPORTANT NOTE FOR BIDDERS 

1. Only registered bidder of Mjunction Services Ltd. will be eligible to 

participate in the auction, for new registration please call the below 

mentioned phone numbers. 

2. For Participation, bidders have to fill in the forms as given in Page Nos. 

18 & 19 below with two copies of colored passport size photograph and 

the same to be sent to mjunction office at Kolkata. Bidder ID card will be 

issued for all bidders. 

3. For any problem in lifting, the issues are to be raised to the Depot 

Manager of the relevant stores and if the issues are not resolved then to 

be escalated to the NODAL OFFICER OF THE CLIENT. 

Fax: 033-66106187 

We hope that you will find the above new system to be useful. In case of any 

clarification please contact: 

For EMD – Mr. Rakesh Kumar Singh -9560599972 & Raminder Pal Singh – 

09560599973 

Email address: rakesh.singh@mjunction.in,raminder.singh@mjunction.in/ 

anoop.mishra@mjunction.in 

Page 15 of 18

Bidder ID Card Form 

(Please fill up using Black Ball Pen and attach One [1] Passport Sized Photograph) 

mjunction Bidder ID 

1. Organization Name: _____________________________________________ 

2. PAN Details:____________________________________________________ 

3. TIN Details:______________________________________________________ 

4. Authorized Signatory’s Details: 

Name 

Designation 

Mobile No. 

Landline No. 

Fax No. 

E-mail Address 

3. I/We would like to receive the Bidder ID Card through - Tick (√ ) Any * 

Courier / Regd Post 

Personally from mjunction Office 

Date : 

Place : 

Signature of Authorized Signatory / Representative 

** Note: Bidder ID card would be sent through Courier by default if option is not chosen. 

Page 16 of 18

LETTER OF AUTHORISATION 

(In Company Letterhead along-with Passport Photo) 

To, 

mjunction services limited 

Sir, 

(1) I/ We hereby appoint and empower Shri…………………………………………………….. 

S/o…………………………………. to deal with mjunction and NCL on all issues, whose signature (as in 

the Box) has been duly verified and attested below. 

Specimen Signature of Authorized Representative 

(2) The Bidder Identity Card may be issued in the name of Authorized Representative. 

(3) We agree to confirm and ratify all acts done by him under this authorisation. 

Authorized Signatory of the Organization 

(With Stamp) 

Date : 

Page 17 of 18

ANNEXURE E 

S 

No. 

Lot 

No. 

File 

No. 

Project 

Description 

Quantity in 

KL 

Bidding 

Basis 

ED/ST/VAT 

1 MP/01 

12- 

13/264 

Jhingurda 

Burnt Oil packed in 

Drums 

30 Rs/KL 

As Applicable/As 

applicable 

2 MP/02 

12- 

13/268 

Block”B” 


Drums 

10 Rs/KL 


applicable 

3 MP/03 

12- 

13/267 

Amlohri 


Drums 

50 Rs/KL 


applicable 

4 MP/04 

12- 

13/278 

Jayant 


Drums 

30 Rs/KL 


applicable 

5 MP/05 

12- 

13/277 

Amlohri 


Drums 

40 Rs/KL 


applicable 

6 UP/01 

12- 

13/274 

Kakri 


Drums 

16.2 Rs/KL 


applicable 

7 MP/06 

12- 

13/298 

Jayant 


Drums 

30 Rs/KL 


applicable 

8 MP/06 

12- 

13/298 

Jayant 


Drums 

30 Rs/KL 


applicable 

9 UP/02 

12- 

13/299 

Khadia 


Drums 

75 Rs/KL 


applicable 

10 UP/03 

12- 

13/294 

Kakri 


Drums 

TOTAL … 333.2 

22 Rs/KL 


applicable 

The bids for the above are invited on Rs/Kl basis inclusive of drums. 

The price to be quoted exclusive of taxes and duties. 

Sales Tax/VAT as applicable on the date of delivery shall be charged extra at full rate. 

Customers are requested to note Clause No.9 Ancillary Sales Preference clause in Page Number 3 before bidding. 

************* 

Page 18 of 18

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