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GOVERNMENT OF TAMIL NADU 

RURAL DEVELOPMENT AND PANCHAYAT RAJ DEPARTMENT 

TENDER DOCUMENT 

INVITATION FOR PREQUALIFICATION APPLICATION AND PRICE TENDER 

Two Cover System 

Part - B 

PRICE BID 

(Envelope B) 

NAME OF WORK 

: New Construction of roads in …………………………………. 

Village of ………………………… Block…………………………….. 

District under Samathuvapuram 

Scheme. 

E.M.D.AMOUNT 

: Rs. 

DATE OF TENDER : 

ISSUED TO 

: Thiru. M/s. 

Project Officer, DRDA, 

…………………….District. 

Bidder Signature with Seal 1

Part - B 

Price Bid 

Envelope - B 

Date : …………… 

To : 

Invitation for Bid No. …………………… 

The Project Officer, 

District Rural Development Agency, 

……………………… District 

We, the undersigned, declare that : 

(a) 

(b) 

We have examined and have no reservations to the Bidding Documents. 

We offer to execute in conformity with the Bidding Documents for the work of 

……………………………………………………………………………… 

………………………………………………………………………………… 

(c) 

The total price of our Bid, excluding any discounts offered in item (d) below is 

(i) In figures :- Rs.…………/- 

(ii)In Words:- Rupees 

(d) 

The discounts offered are 


(ii)In Words:- Rupees 

(e) 

The net price of our bid, after discount offered in (d) above is 


(ii)In Words:- Rupees …………………………………………… only 

(f) 

Our Bid shall be valid for a period of 90 days from the date fixed for the bid 

submission deadline in accordance with the Bidding Documents, and it shall 

remain binding upon us and may be accepted at any time before the expiration 

of that period. 


(g) 

If our Bid is accepted, we commit to obtain a performance security in accordance 

with the Bidding Documents with the stipulated time. 

SCHEDULE OF RATES AND APPROXIMATE QUANTITIES 

(a) The quantities given here are those upon which the lump sum tender cost of 

the work is based, but they are subject to alternations, omissions, deductions or 

addition as provided for in the conditions of this contract and do not necessarily 

show the actual quantities of work to be done. The unit rates quoted below are 

those governing payment for extras or deductions or omissions according to the 

condition of the contract, as set forth in the Preliminary specification of the standard 

specifications for roads and bridges with the MOST specifications and other 

condition of specifications of the contract. 

(b) It is to be expressly understood that the measured work is to be taken net 

(Not withstanding any custom or practice to the contrary) according to the actual 

quantities. When in places and finished according to the drawings, or as may be 

ordered from time to time by the Collector and the cost calculated by measurement 

or weight at the respective prices, without any additional charge for any necessary 

or contingent works concerned therewith. The rates quoted are for the finished 

works in situ and complete in every respect. 

(c) The description given in Schedule – A are to indicate the item of work only 

and need not be construed as full specification. The quoted rate shall be for carrying 

out the item as per standards and specifications described in the relevant MOST 

specification. The contractor shall take no advantage of any apparent error or 

omission in the Schedule-A description. 

(d) The Tenderers should quote their rates for the quantity and units specified 

under metric units under Schedule "A". 

(e) The contractor should sign all the pages of schedule "A" enclosed in the 

tender document without any omission. Otherwise the tender will be liable for 

rejection as per the rules. 

Project officer, DRDA, 

…………………………. District. 


SCHEDULE 'A' (MODEL) 

Package No. : PART I 

Name of the 

Work: 

New construction / Up gradation of 

Sl 

No. 

Probable 

quantity 

Description of 

work 

MORD 

Specification 

Figures 

Rates in 

Words 

Unit in 

words 

Amount 

1 

Clearing and grubbing road land including uprooting wild vegetation, grass, bushes, shrubs, saplings and trees of girth 

upto 300 mm, removal of stumps of such trees cut earlier and disposal of unserviceable materials and stacking of 

serviceable material to be used or auctioned, upto a lead of 1000 m including removal and disposal of top organic soil not 

exceeding 150 mm in thickness as per Technical Specification Clause 201. 

Sqm 201 

Square 

Metre 

2 

Construction of sub grade and earthen shoulders with approved material obtained from borrow pits with all lifts and leads, 

transporting to site, spreading, grading to required slope and compacted to meet requirement of Table 300.2 with lead 

upto 1000 m as per Technical Specification Clause 303.1 

a cum 

--- do --- Km 

100% Compaction 

300.2 

303.1 

Cubic 

Metre 

b cum 

--- do --- Km 

97% Compaction 

300.2 

303.1 

Cubic 

Metre 

Bidders Signature 1

3 

Collection and Supply Good Quality Gravel from approved sources for both sides of shoulder to required thickness as per 

Drawing and Technical specification Clause 305.3.9 

cum 

--- do --- Km 0/0 - 

1/060 

305.3.9 Rs.350/- 

Rupees Three hundred and 

fifty only 

Cubic 

Metre 

4 

Providing Sand Soling including cost & conveyance of sand from approved sources to work site and stacking on road side 

to departmental metric gauge for pre measurements as directed including labour for spreading and compacting by power 

roller rolling etc., complete complying with standard specifications. 

cum 

--- do --- Km 0/0 - 

1/060 

400 

Cubic 

Metre 

5 

Providing and laying Aggregate Filter material using 90 mm HBG metal underneath pitching in slopes complete as per 

drawing and technical specifications Clause 1302. 

cum 

--- do --- Km 0/0 - 

1/060 

1302 

Cubic 

Metre 

6 

Providing and Laying Granular Sub Base(GSB) , Using S.G mix 1.5 : 1 including cost & conveyance of sand and gravel 

from approved sources to worksite including labour for mixing , spreading, watering and compacting by Power roller to 

achieve the required Proctor density at 100% compaction at optimum moisture content and hire & fuel charges for power 

roller , water sprinkler and all other incidental charges such as traffic barricading and providing danger lights etc, 

complete. 

cum 

--- do --- Km 0/0 - 

1/060 

401 

Cubic 

Metre 

Bidders Signature 2

7 

Providing, laying, spreading and compacting stone aggregates of specific sizes to water bound macadam specification 

including spreading in uniform thickness, hand packing, rolling with three wheel 80-100 KN static roller in stages to proper 

grade and camber, applying and brooming, crushable screening to fill-up the interstices of coarse aggregate, watering and 

compacting to the required density Grading 2 as per Technical Specification Clause 405. (Grading II) 

cum 

--- do --- Km 0/0 - 

1/060 

405 

Cubic 

Metre 

8 

Providing, laying, spreading and compacting stone aggregates of specific sizes to water bound macadam specification 

including spreading in uniform thickness, hand packing, rolling with three wheel 80-100 KN static roller in stages to proper 

grade and camber, applying and brooming, crushable screening to fill-up the interstices of coarse aggregate, watering and 

compacting to the required density Grading 3 as per Technical Specification Clause 405. (Grading III) 

cum 

--- do --- Km 0/0 - 

1/060 

405 

Cubic 

Metre 

9 

Providing and applying primer coat with bitumen emulsion (SS-1) on prepared surface of granular base including 

cleaning of road surface and spraying primer at the rate of 0.70-1.0 kg/sqm using mechanical means as per Technical 

Specification Clause 502 

Sq 

m 

--- do --- Km 0/0 - 

1/060 

502 

Square 

Metre 

10 

Providing and applying Tack coat with Bitumen emulsion (RS-1) using emulsion distributor at the rate of 0.20 to 0.25 

kg per sq m on the prepared bituminous surface cleaned with Hydraulic broom as per Technical Specification Clause 

503. 

Bidders Signature 3

Sq 

m 

--- do --- Km 0/0 - 

1/060 

503 

Square 

Metre 

11 

Providing, laying and rolling of Open-graded premix carpet of 20 mm thickness composed of 13.2 mm to 5.6 mm 

aggregates either using penetration grade bitumen or emulsion to required line, grade and level to serve as wearing 

course on a previously prepared base, including mixing in a suitable plant, laying and rolling with a three wheel 80-100 KN 

static roller capacity, finished to required level and grades to be followed by seal coat of either Type A or Type B or Type C 

as per Technical Specification Clause 508. 

Sqm 

--- do --- Km 0/0 - 

1/060 

508 

Square 

Metre 

12 

Providing and laying Seal coat sealing the voids in a bituminous surface laid to the specified levels, grade and cross fall 

using Type A, Type B and Type C as per Technical Specification Clause 510 

Sq 

m 

--- do --- Km 0/0 - 

1/060 

510 

Square 

Metre 

13 

Earthwork in excavation for structures as per drawing and technical specifications Clause 305.1 including setting 

out, construction of shoring and bracing, removal of stumps and other deleterious material and disposal upto a lead of 50 

m, dressing of sides and bottom and backfilling in trenches with excavated suitable material. 

a cum 

Retaining Wall Km 

0/4 (50 M) 

305.1 

Cubic 

Metre 

b cum 

Single Row 900 mm 

RCC Pipe Culvert @ 

Km 0/4 

305.1 

Cubic 

Metre 

Bidders Signature 4

c cum 

2 m Span RCC Deck 

Slab Culvert @ Km 

0/6,0/8 & 0/610 

305.1 

Cubic 

Metre 

14 Filling with good River Sand in foundation trenches as per drawing and Technical specification Clause 305.3.9 

a cum 


0/4 (50 M) 

305.3.9 

Cubic 

Metre 

b cum 



Km 0/4 

305.39 

Cubic 

Metre 

c cum 



0/6,0/8 & 0/610 

305.3.9 

Cubic 

Metre 

15 

Providing concrete by P.C.C grade M 10 (Nominal mix 1:3:6 ) in open foundations complete as per drawings and 

technical specifications Clause 802, 803, 1202 & 1203 

a cum 


0/4 (50 M) 

802 , 803 

1202 , 1203 

Cubic 

Metre 

b cum 



Km 0/4 

803 , 803 

1202 , 1203 

Cubic 

Metre 

c cum 



0/6,0/8 & 0/610 

802 , 803 

1202 , 1203 

Cubic 

Metre 

Bidders Signature 5

16 

Providing concrete by P.C.C grade M 20 (Nominal mix 1:2:4 ) for bed Block concrete complete as per drawings and 

technical specifications Clause 802, 803, 1202 & 1203 

cum 



0/6,0/8 & 0/610 

802 , 803 

1202 , 1203 

Cubic 

Metre 

17 

Providing Reinforced Cement Concrete M 25 (1 : 11/2 : 3 Mix) grade for Deck slab including reinforcement and 

formwork complete as per drawing and technical specifications Clauses 800 and 1211 

cum 



0/6,0/8 & 0/610 

800 

1211 

Cubic 

Metre 

18 

Supplying, fitting and placing HYSD bar reinforcement (Fe 415) in substructure complete as per drawings and 

technical specification Clauses 1002, 1005, 1010 & 1202 

MT 



0/6,0/8 & 0/610 

1002 , 1005, 

1010 & 1202 

Rs.35,000/- 

Rupees Thirty five thousand 

only 

Metric 

Ton 

19 

Plastering with cement mortar (1:4), 15 mm thick on brickwork in substructure as per technical specification 

Clauses 613.4 & 1204 

Sqm 


0/4 (50 M) 

613.4 

1204 

Square 

Metre 

Bidders Signature 6

20 

Providing and laying Reinforced cement concrete pipe NP3 for culverts on first class bedding of granular material in 

single row including fixing collar with cement mortar 1:2 but excluding excavation, protection works, backfilling, concrete 

and masonry works in head walls and parapets as per technical specification Clause 1106. 

RM 



Km 0/4 

1106 

Running 

Metre 

21 

Backfilling behind abutment, wing wall and return wall complete as per drawings & technical specification Clause 

1204.3.8 

a cum 



Km 0/4 

1204.3.8 

Cubic 

metre 

b cum 



0/6,0/8 & 0/610 

1204.3.8 

Cubic 

metre 

22 

Random rubble Stone Masonry Work in cement mortar 1:5 in sub structure and super structure complete as per drawing 

and technical specification Clause 702, 704, 1202, 1204, 1208.4 & 1109 

Cum 



Km 0/4 

1100 & 700 

Cubic 

metre 

Bidders Signature 7

LEAD STATEMENT 

S. No Details of Materials Location of Quarry 

1 Cement 

Lead in 

Kilometer 

2 Steel 

3. Bitumen 

4. Emulsion 

5. Sand for filling 

6. Sand for Mortar 

7. 90 mm HBG metal 




11. 22.40 mm HBG metal 





16. Gravel 

17. Hume Pipe 

Bidders Signature 8

SCHEDULE-B 

List of following drawings as enclosed in this agreement:- 

1. Lay out Plan. 

2. Cross section of the road 

3. Site Plan 

4. Quarry Map 


SCHEDULE ‘C’ 

BILLS 

1. SALES TAX REGISTRATION & DEDUCTION OF SALES TAX FROM 

The Contractor should be required to indicate their registration number under 

the Tamil Nadu General Sales Tax Act 1959 in the tender form and produce sales tax 

clearance certificate issued by the Commercial tax department before final 

settlement of bills. 

According to the notification issued by the Commissioner of sales tax, Chennai 

with regard to “Deduction of Sales tax at source in respect of works contract in the 

TAMIL NADU GOVERNMENT GAZETTE CHENNAI. Dt 31.05.99, a new provision under 

7F for deduction of tax at Sources is introduced in the Tamil Nadu General Sales Tax 

Act 1959, by Tami Nadu Act 15 of 1999 with effect from 10.06.99. As per this new 

section, 7F of this act, at the time of payment of such sum deduction @ 2% [Two 

Percent] in respect of civil works and 4% [Four Percent] in respect of all other works 

contract from the total amount payable to the contractors and the amount so 

deducted shall be deposited to the Assessing officer concerned with in “SEVEN” 

days. 

2.REVENUE RECOVERY ACT 

Whenever any amount has to be paid by the contractor in lieu of 

determination of the contract by virtue of clause 57 (4) any amount that may be due 

or may become due from the contractor under the presence and the contractor is 

not responding to the demands for the payment of said amount, then the 

Government shall be entitled to recover the said amount under the provision of the 

Revenue Recovery Act. 

In the event of the work being transferred to any other office, Executive 

Engineer/ Assistant Executive Engineer who is having jurisdiction over the work shall 

be competent to exercise all the powers and privileges reserved in favour of the 

Government. 


3.RISK INSURANCE 

The work executed by the contractor under this contract shall be maintained 

by the contractor’s risk until the work is taken over by the Collector. 

The Government should not be liable to pay for any loss or damages 

occasioned by (or) arising out of fire, flood, volcanic eruptions, earth quake, other 

conclusion of nature and all other natural calamities risk arising out of act of God 

during such period and that the option whether to take insurance coverage (or) not 

to care such risks is left to the contractor. 

The contractor shall not be liable for all or any loss of damages occasioned by 

or arising out of acts of foreign enemies’ invasions, hostilities or war like operations 

(before or after declaration of war) rebellion military. 

4. LIQUIDATED DAMAGES. 

In case of delay of 30 days beyond the stipulated 6 months period or further 

extended period, as mutually agreed for reasons recorded, Rs. 2,000/- per day will 

be levied and collected as penalty. In case of delay between 31-90 days, Rs. 

5,000/- per day will be levied and collected as penalty. In case of delay beyond 90 

days, the work order will be cancelled, Security deposit forfeited and contractor 

black listed in addition to the penalty. However, as earlier mentioned, the employer 

can cancel the contract if the work is not executed as per the contract in the 

intermediate period also. 

5. ARBITRATION CLAUSE 

(i) In case any dispute or difference between the parties to the contract either 

during the progress or after the completion of the works or after determination, 

abandonment or breach of the contract or as to any other matter or thing arising 

there under except as to the matters left to the sole discretion of the Executive 

Engineers under clause 18, 20, 25-3, 27-1, 34, 35 and 37 of the general condition of 


the contractor as to the with holding by the Executive Engineer or the payment of 

any bill to which the contractor may claim to be entitled. 

Then either party shall forth with give to the other notice of such dispute or 

difference and such dispute or difference shall be and is hereby referred to the 

arbitration of the ………………………………………... (Mentioned in the “Articles of 

agreement” (here in after called the Arbitrator)) in case where the value of claim is 

less than and up to Rs. 50,000/- (Rupees Fifty Thousand only). 

In case where the value of the claim is more than Rs. 50,000/- the parties will 

seek remedy through the competent civil Court. (G.O. Ms. No.253 P.W.D Dt 

24.2.1981). 

(ii) If at any subsequent to the execution of this arrangement, Government 

materials other than those specified in the agreement are supplied to the contractor 

for use of the work, they will be charged at the market value prevailing at the time 

of supply of stock or issue rates, whichever is higher. The contractor will be 

informed in writing of this charge and he should intimate in writing the rate, which 

he demands for finishing the work in view of the fact that he is to use Government 

materials. No centage of incidental charges will be borne by the Government in 

connection with the supply of the materials referred to in this paragraph. 

6. CONDITION ON ENGAGING CHILD LABOUR 

The work contract assigned to the contractor shall be cancelled if 

they engage child labour in executing works and such contractor will be black listed 

for three years 

7. EXECUTION OF WORK 

If at any time the Collector shall be of the opinion that the contractor is delaying 

commencement of the work or violating any of the progress of work as defined by 

the tabular statement rate of progress in the article of agreement, the Collector shall 

so advice the contractor in writing and at the same time demand compliance. If the 


contractor neglects to comply with such demand within seven days after the receipt 

of such notice it shall be at any time thereafter be lawful for the Collector to 

determine the contract which determination shall carry with the forfeiture of the 

security deposit and the total of the amount withheld from the final bill together with 

value of such works as may have been executed and not paid for such proportion of 

such total sums as shall be assessed by the Collector. 

8. SPECIAL CONDITION FOR MINI HOT MIX PLANT 

Premix carpet with seal coat/ without seal coat 20 mm thick is to be carried 

out using Mini Hot mix plant only according to M.O.S.T. specifications The contractor 

should make his own arrangements for Mini Hot Mix Plant and other required tools 

and plants connected with the work for satisfactory completion of the work and the 

department will not supply the same. 

9. SPECIAL CONDITION FOR COLLECTION OF SAND 

Sand to be collected should be perfectly dry clean of coarse variety; only river sand 

should be collected. 

Payment to be made for the item of sand collected shall be only for net 

quantity, after deducting necessary percentage towards bulkage in case the 

collected sand contains any moisture or happen to be wet. 

The bulkage of sand will be arrived by the following formula: 

Gross stacked quantity x 100 

--------------------------------------------- 

100 + % of bulking 

The exact percentage of voids which will be deducted from the stacked 

quantity of wet sand will be decided by the departmental officers by conducting 

necessary field tests and the decision of the same by the department shall be final 

and binding on the contractor. 


SCHEDULE ‘D’ 

Applicable to all cases of works other than those relating to roads channels 

and canals where a minimum of fifty workers are employed. 

Rules for the provisions of health and sanitary arrangements for workers: 

The contractor’s special attention is invited to clause 3.3:39 and 51 of the P.S to 

TNBPSS, and he is requested to provide at his own expenses the following amenities 

to the satisfaction of Divisional Engineer. 

1. FIRST AID 

At the worksite, there shall be maintained at an accessible place first aid 

appliances and medicines including an adequate supply of sterilized dressing 

including sterilized cotton wool. The appliances shall be kept in good order. They 

shall be placed under the charge of responsible person who shall be readily available 

during working hours. 

2. DRINKING WATER: 

a. Water of good quality fit for drinking purpose shall be provided for the 

workers on the scale of not less than 3 gallons per head per day. 

b. Where drinking water is obtained from an intermittent public water supply 

each work site shall be provided with storage tank where such drinking water 

shall be stored. 

c. Every water supply storage shall be at a distance of not less than 50 M from 

any latrine drain or other sources of pollutions where a water has to be drawn 

from an existing well, which is within such proximity of any latrine drain or 

other sources of pollutions. The well shall be properly chlorinated before 

water is drained from it for drinking. All such wells shall be entirely closed in 

and provided with a trap door which shall be dust and water proof. 

d. A reliable pump shall be fitted to each inner well. The trap door shall be kept 

locked and opened duly for inspection and cleaning which shall be done at 

least once a month. 

3. WASHING AND BATHING PLACES 

Adequate washing and bathing places shall be provided separately for 

men and women. Such places shall be kept clean and well drained. Bathing and 

washing should not be allowed near any drinking water well. 


4. LATRINES AND URINALS: 

They shall provided within the premises of every worksite latrines and 

urinals in an accessible places and the accommodation separately for each of them 

shall be on the following scale or on the scale directed by the Divisional Engineer in 

any particular case. 

a. 

Where the no. of persons employed does not 

exceed 50 

: 2 seats 

b. 

Where the no. of persons employed exceed 50 but 

does not exceed 100 

: 3 seats 

c. For every additional hundred : 3 seats 

If women are employed separately latrine and urinals screened from those for 

man shall be provided on the same scales. Except in worksite provided with water 

flushed latrines connected with a water borne sewage system. All latrines shall be 

provided with receptacle on dry earth system which shall be cleaned at least four 

times daily and at least twice during working hours and kept in a strictly, sanitary 

condition, the excreta from the latrines shall be disposed off at the contractor 

expenses in out work pits approved by the local public health authority. The 

contractor shall also employ adequate number of scavengers and conservancy staff 

to keep the latrines and urinals in a clear condition. 

5. SHELTERS DURING REST: 

At the work site there shall be provided free of cost two suitable sheds one for 

means and other for rest for the use of workers. 

6. CREACHES: 

At every work site at which 50 or more workers are ordinarily employed there 

shall be provided two huts of suitable size for the use of children under the age of 

five year belonging to each women (one shall be used for infants, games and play 

and the other as their bed room). The huts shall not be constructed on a standard 

lower than the following: 

i) Thatched roofs ii) Bed rooms and walls iii) plants spread over the mud floor and 

covered with matting. The use of the huts shall be restricted to children, their 

attendance and mothers of the children. 

7. CANTEENS: 

A cooked food canteen on moderate scale shall be provided for the benefit of 

workers if it is considered expedient. 


8. SHEDS FOR WORKERS: 

The contractor should provide at his own expenses sheds for housing the 

workers. The shed shall be on a standard not less than cheap shelter type to live in 

which the workers in the locality are accustomed. A floor area at about 6’x5’ for two 

person shall be provided. The sheds are to be in row with 5’ clear space between 

shed and 50’ clear space between roofs of condition permit. The workers shall be 

laid but in units of 400 persons each unit to are a clear space of 40’ on each side. 

On completion of the work the contractor should dismantle the temporary but 

months and remove the same at his cost and no labour or huts allowed to continue. 

(G.O. Ms No.783/PWD/Dt 20.6.1978) 

9. TRAFFIC REGULATIONS: 

Clause 10 of the TNDSS of 96 shall apply to the whole work under concrete 

rollers, water lorries. 

Mixers where borrows when not actually in use shall be drawn clear off the 

road for the safety of the public all precautionary measures shall be taken by way of 

the lighting with bright lights watching and wearing. 

Contractor shall maintain watchman to control and regulate traffic. Notice 

Boards, shall be placed in suitable portions bearing in large letters printed in 

conspicuous columns the following words as they may suit. 

10. “CAUTION: WORK IN PROGRESS ROAD CLOSED” 

Warning Notice shall be placed at points in the neighborhood of the work 

where other roads join and cross the road and at such points as may be directed to 

enable motorists, cyclists, or vehicular traffic to avoid the obstructed road by taking 

alternative routes, extra cost will not be paid for any incidental items. 


Special Conditions of Contract: 

The special conditions described hereunder shall have the meaning and intent out 

lined in clause 107-05 of Preliminary Specifications to SSRB. The contractor’s quoted 

rate shall be inclusive of all the elements and costs required to comply with them. 

The special conditions comprise of two parts viz. i). Technical Specification and ii). 

Commercial conditions. 

1. TECHNICAL SPECIFICATION: 

General Specifications 

The entire works as described in the scope of work (General Conditions of 

Contract) shall be done in accordance with the specification for road and Bridge 

works’ Fourth Revision-2001 and the corrigendum published at New Delhi by Indian 

Roads congress on behalf of Government of India. Ministry of Road transport and 

Highways, and shall be deemed to be bound into this document and becomes part 

and parcel of the agreement. 

In the absence of any definite provisions on any particular issue in the 

aforesaid specification, reference may be made to the latest IRC codes of practice, 

I.S. Specifications and SSRB in that order. Where even these are silent, the 

construction and completion of the works shall conform to sound engineering 

practice and in case of any dispute arising out of the interpretation of the above, the 

decision of the Engineer-in-charge shall be final and binding on the contractor. 

These shall be deemed to be bound to this document and become part and parcel of 

the agreement. 

PART –II Supplementary Specifications 

Part – II shall comprise various substitute, Modified and Additional clauses to the 

“specification for Road and Bridge Works’ referred to in Part I (to cover 

specific aspects of the particular works not covered by the same) and 

accordingly, the said specification so amended shall form part of the 

contract. 

A substitute clause as indicated by the suffix “S” is an amendment of a clause 

in Part –I General specification and superseded the whole of that clause. Then any 

reference to the superseded clause shall be deemed to refer to the substitute clause. 

A Modified clause as indicated by the suffix ‘M” shall be read as a partial 

amendment to the cited clause in Part-I General Specifications. Any provision in the 

said modified clause conflicting with those of Part – I General specification shall be 

deemed to supersede the relevant portion of Part – I General specification. Any 

other non-conflicting provisions shall apply and NOT deemed as substitute. 

An Additional clause, as indicated by the suffix ‘A’ shall bear additional clause 

numbers not cited in part-I General specification and shall include provisions 

supplementing those of Part-I General specification. 


In so far as any substitute, modified and additional clause may conflict or be 

inconsistent with any of the provisions of Part-I General Specification under 

inconsistent with any of the provisions of part –I – General Specification under 

reference, the substitute, modified and additional clause shall always prevail. 

Words like ‘Contract’, ‘Contractor’, Drawing, Works’, ‘Site’, ‘Provisional Sum’ 

used in the above mentioned specification shall be deemed to have the same 

meaning as understood from the definition of these terms in and as included in the 

General Conditions of Contract. 

In the absence of any definite provisions on any particular issue in the 

aforesaid specification, reference may be made to the latest IRC codes of practice, 

I.S. Specifications and SSRB, in that order. Where even these are silent, the 

construction and completion of the works shall conform to sound engineering 

practice and, in case of any dispute arising out of the interpretation of the above, 

the decision of the Engineer – in – charge shall be final and binding on the 

contractor. These shall be deemed to be bound to this document and becomes part 

and parcel of the agreement. 

SUPPLEMENTARY SPECIFICATIONS FOR STRUCTURES:- 

The following list shows the clauses of Part-I, which are either substituted or 

modified or added: - 

Substitute clauses 112.1, 112.2, 112.3, 1006, 1009.3, 2901 to 2905, 

Modified clauses 

2908 to 2911 

112.4, 112.5, 112.6, 1009.3, 1010, 1209, 1716.2.5(a) 

2005.1, 2005.2, 2602 (c) 

Added clauses 103, 109.8, 120.7, 304.3.7, 305.2.2.2, 305.3, 1012.1, 

1507, 1710, 1712, 1714, 1716, 1802.1, 1802.2, 1807, 

1809.5, 2005.1, 2501.2.3, 2600 

New clauses 1816, 2211, 2912 

II. COMMERCIAL CONDITIONS 

1. Cement, Steel, Bitumen and Emulsion will be supplied by the Department at 

departmental stores at the cost specified below and the same will be recovered from 

the contractor’s bill. 

Contractor should make his own arrangements to take delivery of the materials at 

the departmental stores to worksite during office hours on all working days. The 

contractor should make necessary arrangements to protect the departmental 

materials in his custody from damage. If he fails to make such precautionary 

measure the cost of damaged materials shall be made good from the contractor. 


a) Cement - Rs. ................per MT. 

b). Steel - Rs. ………………. Per MT. 

c). Emulsion - Rs. …………………per MT 

d). Bitumen - Rs. …………………per MT 

e). RCC Hume pipe - Rs. per each 

For the quantity of Cement, Steel, Packed Bitumen and Bitumen emulsion issued to 

the contractor in excess of permissible limits (i.e.) more than 2½ % not yet returned 

by the contractor. Recovery cost will be double the rate plus storage charges or 

market rate whichever is higher which the supply of bitumen is agreed to for bonfide 

use in the work. 

If the quantity of Cement, Steel, Packed bitumen and Bitumen emulsion issued is 

less by 2½ % of permissible quantity, the recovery will be made for the quantity of 

Packed bitumen and Bitumen emulsion calculated as per the original requirement 

despite the quantity noted in the unstamped receipt. The contractors’ rates shall be 

inclusive of all sales tax if any which he has to pay to Government. 

2. The quoted rate shall be inclusive of cost of steel, cement, Bitumen, Bitumen 

emulsion, RCC Hume pipes, conveyance handling and storage charges, watering, 

barricading, lighting, watching safety arrangements in the intensity of traffic etc., 

and other requisites as contained in clause 103-04 of P.S. to S.S.R.B. 

3. The Department will not undertake supply of water if it for plain pre-stressed and 

RCC Works. It is the responsibilities of the contractor to get from approved source. 

Water shall confirm the specifications 108-12-212 and 1007.02 of SSRS. The rates 

quoted shall be inclusive of charges for procuring and transport of water to site 

whatsoever be the distance 

4. All the Provisions contained in clause 106 & 107 of P.S. to SSRB in regard to 

quality of materials and control of work shall be applicable and enforced. 

5.1 The contractor shall be responsible to make good and remedy at his own cost 

any defect which may develop or may be noticed and intimation of which has been 

sent to the contractor by a letter sent by hand delivery or by registered post before 

the expiry of a period of 60 (Sixty) months (herein after referred to as defects 

liability period) from the completion of whole of the work, for major works like 

formation of road including metalling and black topping. 


5.2 Incase of works like resurfacing of the existing roads and black topping, the 

defect liability period shall be 2 years. 

5.3 In the event of the contractor failing to rectify the defect or damages within the 

period specified by the Engineer-in-charge in his notice aforesaid, the Engineer-incharge 

may rectify or remove and re-execute the work and/or remove and replace 

with other materials or articles complained of, as the case may be, by or other 

means at the risk and expense of the contractor. 

5.4.1 If the time of making final payment for minor/major works likes formation of 

road including metalling and black topping 2 ½ % of the total value of work done 

shall be retained by the department. This amount will be refunded to the contractor 

on the expiry of Two year reckoned from the date of completion of work provided 

that the contractor execute an indemnity bond for a further period of three years 

indemnifying the Government against any loss or expenditure incurred to rectify any 

defect noticed due to faulty workmanship by the contractor (or) substandard 

materials used by the contractor. 

5.4.2 In case of works like resurfacing of the existing roads and black topping the 

amount will be refunded to the contractor on the expiry of six months from the date 

of completion of work. 

5.5 Making final payment shall not discharge or release the contractor from his 

responsibilities and liabilities under the contract. 

6. In case, when the departmental tools and plants are hired to the contractors in 

places of work where the standard schedule of rates of Public works Department 

allow extra special tract percentage, the hire charges will be enhanced by the 

corresponding extra percentage and recovered from the contractor. 

7. With out limiting his obligations and responsibilities under the contract, the 

contractor shall insure in the joint name of the Government and the contractor 

against all loss or damage from whatever cause (other than the excepted risks) for 

which he is responsible under the terms of contract and in such a manner that the 

Government and the contractor are covered during the period of construction of the 

works and defects liability period for. 

i) The works and temporary works to the full value of such works executed 

from time to time. 

ii) 

The materials, constructional plant and other things brought to site by the 

contractor to the full value such materials, constructional plants and other 

things. 

8. Any amount due from the contractor, which he has failed to remit after the notice 

from the Engineer, shall be a caused to be recovered under Tamil Nadu Revenue 

Recovery Act as if it was an arrear of land revenue. 

9. The tenderer who are themselves not professionally qualified shall under take to 

employ qualified technical men at their cost to look after the work according to the 

scale indicated below. In case, the tenderer is professionally qualified, he must 


employ technical men to meet the norms beside himself. The tenderers should state 

in clear terms whether they are professionally qualified or whether they undertake to 

employ Technical Assistants required by the department as specified in the schedule 

below for the work. 

a. In case of the contractor who is professionally qualified is not in position to 

remain always at the site of the work during working hours personally 

checking of all items of work and paying extra attention to the works as may 

demand extra special attention (e.g.) bituminous courses, RCC work etc he 

should employ technically qualified person as prescribed for the work. 

Rs.10.00 Lakhs to 

25.00 Lakhs.. 

Rs.25.00 lakhs to 

Rs.50.00 lakhs. 

One B.E., (Civil) or equivalent Degree holder 

with three years experience in Civil 

Engineering works or not less than one Retired 

Sub-Divisional Officers plus one Diploma 

Holder in Civil Engineering or Two Diploma 

Holder in Civil Engineering with three and five 

years experience respectively. 

One B.E., (Civil) or equivalent Degree holder 

with three years experience or not less than 

one Retired Sub-Divisional Officer (Assistant 

Executive Engineer, Or Assistant Divisional 

Engineer) Plus two Diploma Holders in Civil 

Engineering or two Retired Junior Engineers. 

One B.E., (Civil) or equivalent degree holder 

or 

with three years experience or not less than 

one Retired Sub Divisional Officer (AEE or ADE) 

plus one more BE (Civil) or equivalent Degree 

Holder 

(G.O.Ms.No.1645/PWD/dated 

6.10.1981) 

If the tenderer fails to employ the technical personnel as indicated above for the 

works, penalty shall be levied during the period of such non-employment of technical 

assistants. 


. A penalty of Rs 2,000/- per month for diploma holders and Rs. 5,000/- per 

month for degree holder will be levied in case of default on the part of 

contractors in following the norms laid down above. 

c. The employment of technical personnel should be based on value of contract. 

Engineers with Mechanical Engineering qualification and retired from Civil 

Engineering Departments are also suitable to supervise the civil engineering 

works because of their experience in Civil Engineering field. 

d. It will not be incumbent on the part of the contractor to employ technical 

personnel when the work is kept in abeyance due to valid reasons and if 

during such period in the opinion of the Executive Engineers, the employment 

of Technical Personnel is not required or the due fulfillment of the contract. 

e. The Contractors who possess a degree in Mechanical or Electrical Engineering 

may also have to appoint Technical Personnel as in case of Registered 

Contractors with degree in Electrical Engineering when they are entrusted 

with civil works by the Department 

f. Engineers with Mechanical Engineering qualification and retired from Civil 

Engineering Department are also suitable for supervising the Civil Engineering 

works subject to condition that evidence for experience in Civil Engineering 

field is produced. 

g. One technical Assistant may be employed by the contractor for more than one 

work situated within one kilometer, provided that monetary limit prescribed 

for the nature of technical personnel to be employed is adhered to by one and 

the same contractor. 

10. Income tax at 2% with SC of the bill amount will be recovered from all interim 

bills and final bill of the contractor or at such rates which the Government may be 

notification fix from time to time. 

11. Recovery at 0.30 % of estimated value of the contract will be made from the 

contractors or at such rates the Government may be notification fix from time to 

time towards Tamil Nadu Manual Workers Welfare with reference to the Tamil Nadu 

Manual works (Regulation of employment and conditions of work) Act 1982. 

12. Mobilization advance of machinery advance will not be granted for this work. 

13. The contractors are not entitled for any price variation due to increase in cost of 

materials labour, Hire charges for machinery fuel and also for any other reasons 

etc., 

14. The Sub grade soil / sub base and WBM blind age materials should be tested for 

its suitability in accordance with cl. 401 of MORTH Rev. IV from any other reputed 

institute and get it approved by competent authority, before execution by the 

contractor at his cost, if there is any change in the materials on composition, No 

extra cost will be paid. 


15 As soon as the contract is accepted the contractor should give programme of 

work in the shape of PERT duly indicating programme of activity to adopt for 

execution. The progress of work should be in conformity with the PERT as specified 

under clause 15 of this document. The Engineer in charge shall be entitled to 

suggest modifications in the PERT Chart if need be and the contractors shall comply 

with the suggested modification. The PERT chart after modifications if any shall be 

approved by the Engineer in charge and shall form part of the agreement. The PERT 

chart shall have the effect of progress schedule within the meaning of clause 103-06 

of PS to SSRB and form the basis involving clause 109 of PS to SSRB. 

16. Rate of progress and liquated damages 

16.1 The attention of the tenderers is drawn to the contract requirements as to the 

time of commencement of work. The rate of progress and the dates for the 

completion of the whole work and the several activities shall be as indicated below. 

The date of commencement of this programme will be the date on which the site 

(Premises) is handed over to the contractor. The time fixed for completion of the 

entire work shall be ………………….. days. 

Programme for Completion of work: 

Sl No Period (Cumulative Milestone fixed for completion 

from the date of 

handing over the 

site) 

1 1 st Month Preparatory work 

2 2 nd Month 30% of work should be completed 

3 3 rd Month 50% of work should be completed 

4 4 th Month 75% of work should be completed 

5 5 th Month 90% of work should be completed 

6 6 th Month 100% of works should be completed 

in all respects 

16.2 If for any reason, which does not entitle the contractor to an extension of time 

the rate of progress of the works or any section is at any time, in the opinion 

of the Engineer, slow to ensure completion by the prescribed time or extended 

time for completion the engineer shall so notify the contractor in writing and 

the contractor shall there upon take suitable steps as are necessary and the 

Engineer may approve to expedite progress so as to complete the works or 

such section by the prescribed time or extended time. The contractor shall 

not be entitled to any additional payment for baking such steps. If, as a 

result of any notice given by the Engineer under this clause, the contractor 

shall seek the Engineer’s permission to do any work at or on Sundays, if 

locally recognized as days of test or their, locally recognized equivalent, such 

permission shall not be unreasonably refused. 


16.3 If the contractor shall fail to achieve completion of the works within the time 

prescribed by clause 15.1 hereof, than the contractor shall pay to the 

employer the sum stated in the contract as liquidated damages for such 

default and not as a penalty for every day or part of a day which shall elapse 

between the time prescribed by clause 15.1 hereof and the date of certified 

completion of the works. The Employer may, without prejudice to any other 

method of recovery, deducts the amount of such damages from any moneys 

in his hand due or which may become due to the contractor. The payment or 

deduction of such damages shall not relieve the contraction from his 

obligation to complete the works of from any other of this obligations and 

liabilities under the contract. 

16.4 If before the completion of the whole of the works any part of section of the 

works has been certified by the Engineer as completed, pursuant clause 

hereof, and occupied or used by the employer the liquidated damages for 

delay shall for any period of delay after such certificate and in the absence of 

alternative provisions in the contract be reduced in the proportion which the 

value of the part or section so certified bears to the value of the whole of the 

works. 

16.5 Further to sub clause (2) above, if the contractor should fail to complete the 

separable portions of the works identified below or to complete the whole of 

the works within periods and dates specified under clause 23.10 the 

contractor shall pay to the employer, as fixed and agreed liquidated damages 

and not as penalty the such shown below for any calendar day or part of a 

calendar day of delay in the types and proportions of currencies as shall be 

payable to the contractor under the contract. However, if 95% of work is 

physically completed, it is constructed as fully completed only for enforcement 

of this clause. 

Sl. 

NO. 

1 

Section of 

works Physical 

completion 

(cumulative) 

Full work (Roads, 

Cross Drainage 

Works and 

Protective works) 

Time for 

completion 

(months) 

(cumulative) 

Delay up to 30 days 

Delay between 31- 

90 days 

Applicable amount of 

liquidated damages day 

Rs. 2,000/- day 

Rs. 5,000/- day 

For delays beyond 90 days, 

the work order will be 

Delay beyond 

cancelled, Security deposit 

90days 

forfeited and contractor black 

listed in addition to the 

penalty. 


17. TERMINATION OF CONTRACT: 

The contract can be terminated fully or partly, if the contractor fails 

either to follow the proportionate progress or fails to adhere to the quality 

prescription. In the event of termination, the work will be done thro’ other agency 

at the risk and cost of the original contract this is as per TNBPC & MDSS 109.05. 

18. CARE OF WORK AND RISKS: 

18.1 From the commencement of the work until the date stated in the certificate of 

completion for the whole of the works including observation period of five year there 

from pursuant to clause hereof the contractor shall take full responsibility for the 

care thereof. Provided that if the Engineer shall issue a certificate of completion in 

respect of any part of the permanent works, the contractor shall cease to be liable 

for the care of that part of the permanent works from the date stated in the 

certificate of completion in respect of that part and the responsibility for the care of 

that part shall pass to the employer provided further that the contract shall take full 

responsibility for the care of any outstanding work which he shall have undertaken 

to finish during the period of maintenance until such outstanding work is completed. 

In case any damage loss or injury shall happen to the works, or to any part thereof 

from any cause whatsoever, save and accept the risks as defined in sub-clause while 

the contractor shall at his own cost repair and make good the same, so that at 

completion the permanent works shall be in good order and condition and informing 

every respect with the requirements of the contract and the Engineer’s instructions. 

In the event of any such damage, loss or injury happening from any of the risks, the 

contractors shall, repair and make good the same as aforesaid at the cost of the 

Employer. The contractor shall also be liable for any outstanding work or complying 

with his obligations. 

18.2 The risks are war, hostilities (whether war be declared or not) invasion act of 

foreign enemies rebellion, revolution, insurrection or military or usurped power civil 

war, unless solely restricted to employees of the contractor or of his sub-contractors 

arising from the conduct of the works, riot commotion or disorder, or use or 

occupation by the Employer of any part of the permanent works, or a cause solely 

due to the Engineer’s design of the works, or ionizing radiation or contamination by 

radioactivity from an nuclear fuel or from any nuclear waste from the combustion of 

nuclear fuel radio-active toxic explosive, or other hazardous properties of any 

explosive nuclear assembly of a clear assembly or nuclear component thereof, 

pressure waves caused by aircraft or other arrival device traveling at sonic or 

supersonic speeds, or any such operation of the forces of nature as an experienced 

contractor could not foresee, or reasonably make provision for insure against all of 

which are herein collectively referred to as the risks. 

19. FRUSTRATION: 

If a war, or other circumstances outside the control of both parties, 

anises after the contract is made so that either party is prevented from fulfilling his 

contractual obligations or under the law governing the contract, the parties are 

released from further performance, then the sum payable by the Employer to the 

contractor in respect of the work executed by the contractor. 


20. EXTENSION OF TIME FOR COMPLETION: 

Time shall be considered as the essence of the contract, should the amount of extra 

or additional work of any kind or any cause or delay referred to in these condition, 

on any cause of delay hereof or exceptional adverb climatic conditions, or other 

special circumstances of any kind whatsoever which may occur, other than through 

a default of the contractor be such as fairly to entitle the contractor to an extension 

of time for the completion of the works with out any extra financial commitment. 

21. SETTLEMENT OF DISPUTES: 

If any dispute or difference of any kind whatsoever shall arise between the engineer 

of employer and the contractor in connection with, or arising out of the contract, of 

the execution of the works whether during the progress of the works or after their 

completion and whether before of after the termination, abandonment or breach of 

the contract, it shall in the first place, be referred to and settled by the Engineer who 

shall within a period of thirty days after being requested by the contractor to do so, 

give written notice of his decision to the contractor. Upon receipt of the written 

notice of decision of the Engineer the contractor shall promptly proceed without 

delay to comply with such notice of decision. 

If the Engineer fails to give notice of his decision in writing within a period of thirty 

days after being requested or if the contractor is dissatisfied with the notice of 

decision of the Engineer, the contractor may within thirty days after receiving the 

notice of decision appeal to the employer who shall afford an opportunity to the 

contractor to be heard and to offer evidence in support of his appeal. The employer 

shall give notice of his decision within a period of thirty days after the contractor has 

given the said evidence in support of his appeal. Subject to arbitration, as 

hereinafter provided, such decision of the Employer in respect of every matter so 

referred shall be final and binding upon the contractor and shall forthwith be given 

effect to by the contractor who shall proceed with the execution of the works with all 

due diligence whether he requires arbitration, as hereinafter provided or not if the 

Employer has given written notice of his decision to the contractor and no claim to 

arbitration has been communicated by him by the contract within a period of thirty 

days from receipt of such notice the said decision shall remain final and binding upon 

the contractor. If the Employer shall fail to give notice of his decision, as aforesaid, 

within a period or thirty days after being decision, requested as aforesaid, or if the 

contractor be dissatisfied with any such decision then and in any such case the 

contractor within thirty days after the expiration of the first named period of thirty 

days at the case may be required that the matter or matters in dispute be referred 

to arbitration as hereinafter provided. 

22. Quality Control 

22.1 Contractor’s facilities. 

According to the contract, the contractor is responsible for the quality 

of the entire construction work and for this purpose he is required to have his own 

independent and adequate set-up to meet his requirement. 


a. The contractor shall set up his own laboratory at location (s) approved 

by the Engineer. The laboratory with sufficient stand byes suitable to 

carry out the tests prescribed for different materials and work according 

to the specifications. The Engineer shall be approved the list of 

equipment to be provided. The equipment should be maintained in a 

workable condition to the satisfaction of the Engineer. 

b. Sampling and testing procedure shall be in accordance with the 

relevant standards of BIS (Previously called (ISI) of IRC. Frequency of 

testing shall be as laid down in the Ministry’s specifications for Roads 

and Bridge work III rd Revision). In the absence of relevant Indian 

Standard, sampling and testing procedures shall be as approved by the 

Engineer. 

c. The laboratory should be manned by a qualified materials Engineer and 

assisted by materials Inspectors/Technicians, and the Engineer should 

be approved the set-up. 

d. The contractor should prepare printed proforma for recording readings 

and results of each type of test, after getting the formats of the 

performance approved from the Engineer. He should keep a daily 

record of all the tests conducted by him. Two copies of the tests results 

should be submitted to the Engineer for his examinations and approval 

of which one copy will be returned to the contractor for being kept at 

site of work. 

e. The materials Engineer of the contractor should keep close liaison with 

the quality control unit of the Engineer and kept the latter informed of 

the sampling and testing Programme so that the Engineer’s 

representative could be present during this activity, if considered 

necessary. 

22.2 The Engineer shall check the Contractor's work and notify the Contractor of any 

Defects that are found. Such checking shall not affect the Contractor's 

responsibilities. The Engineer may instruct the Contractor to search for a Defect and 

to uncover and test any work that the Engineer considers may have a Defect. 

Tests 

The contractor shall be solely responsible for: 

a. Carrying out the mandatory tests prescribed in the Rural Roads 

Manual, and 

b. For the correctness of the test results, whether preformed in his 

laboratory or elsewhere. 

22.3 If the Engineer instructs the Contractor to carry out a test not specified in the 

Specification / Rural Roads Manual to check whether any work has a Defect 

and the test shows that it does, the Contractor shall pay for the test and any 

samples. 


23. CONDITIONS FOR TRAINING OF APPRENTICES AS PER APPRENTICE ACT 

1. The contractor shall comply with the provision of the apprentice act 1961 and 

the rules and orders issued there under from time to time. If he fails to do so 

his failure will be a breach of the contract and the competent authority may at 

his discretion cancel the contract or invoke any of the parties or breach of 

contract provided in the agreement. The contractor shall also be liable for any 

pecuniary liability arising on account of any violation by him on the provision 

of the act. 

2. Contractor shall during the currency of the contract ensure engagement of the 

Apprentices in the categories mentioned below who may be assigned to him 

by Director of Employment and Training/State Apprenticeship Advisor, Tamil 

Nadu. The contractor shall train them as required under the Apprentices Act 

1961 and the rules made there under, and shall be responsible for all 

obligations of the employer under the said item including the liability of make 

payment to the Apprentices as required 

3. under the said Act. 

Value of contractor Category To be appointed 

1. Above Rs. 10.00 lakhs 1. Building Constructor 1 

2. Brick layer 1 

3. B.E. (civil) 1 

4. Unless the contractor has been exempted from the engagement of 

apprentices by the Director of Employment and Training/State Apprenticeship 

Advisor, a certificate to the effect that the contractor has discharged his 

obligation under the said act satisfactory should be obtained from the Director 

of Employment and Training/State Apprentices Advisor and the same should 

be provided by the contractor, final payment in the settlement of the 

contractor. 

(Authority: G.O. Ms. No. 866/Transport Department/dt. 02-08-1970)

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