Using SyncThru™ Web Service

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Using SyncThru™ Web Service

You can store addresses conveniently from the networked computer using SyncThru™ Web Service. Only for users registered on the machine can store addresses through login SyncThru™ Web Service.

Storing on your local machine

This method allows you to store addresses on your machine’s memory. You can add addresses and group them into categories.

Adding individual addresses to the address book

Open a web browser from your networked computer.
Enter your machine’s IP address as the URL in the browser (for example, http://12.123.123.123)
Press Enter or click Go to access the SyncThru™ Web Service shows.
Click Login.
Enter your ID and password and select a domain to log in to.
Click Login.
Click Address Book.
Click Add.

Enter a name to add and select a speed dial number in the General field.


	A Speed Dial Number allows you to enter that number on the numeric keypad to dial that number quickly. Check Favorite for addresses you use often. You can easily find them in search results.

Enter an email address in the Email field.
Enter a fax number in the Fax field.
Check the enable SMB box in SMB and enter the SMB information.
Enter a server IP address or a host name in SMB Server Address.
Enter a server port number in SMB Server Port.

Enter a login name in Login Name.


	If you want to allow anonymous connections to your SMB or FTP server, check the Anonymous box. This box is unchecked by default. If you checked the Anonymous box, go to step 18.

Enter a password in Password and re-enter the same password in Confirm Password.

Enter a domain name in Domain.


	If the SMB server you entered is not registered to a domain, leave this field blank or enter the computer name of the SMB server.

Enter the scan file folder to store scanned images in Path.

Example: /shared_Folder/

Select Scan folder creating policy options:

Create new folder using login name: If you select this option, the machine creates a sub-folder in the file folder you selected. The sub-folder is named using the user name from step 15.


	If the file folder already has a sub-folder of the same name, the machine does not create a sub-folder.

Create new folder every: You can set the cycle of sub-folder creation. The machine create a sub-folder according to these options:


	If the file folder already has a sub-folder of the same name, the machine does not create a sub-folder.

Day: A sub-folder is created every day using the name format “YYYY-MM-DD” (for example, “2014-01-01”).
Month: A sub-folder is created every month using the name format “YYYY-MM” (for example, “2014-01”).
Year: A sub-folder is created every year using the name format “YYYY” (for example, “2014”).

Create new folder only if scan output consist of several files: If you select this option and multiple files are scanned, the machine creates sub-folders in the file folder you selected and the sent files are stored in the sub-folder.


	If all folder creation options are enabled at the same time, sent files are stored as below. When a single scanned file is sent: \\folder\user name\2014-01-01\DOC.jpg When multiple scanned files are sent: \\folder\user name\2014-01-01\DOCJPEG\DOC000.jpg \\folder\user name\2014-01-01\DOCJPEG\DOC001.jpg \\folder\user name\2014-01-01\DOCJPEG\DOC002.jpg

Select the policy for generating file names in Filing Policy. If the server already contains a file of the same name, the file is processed based on the following options.
- Change Name: The sent file is automatically saved as a pre-defined file name.
- Cancel: Do not save the sent file.
- Overwrite: Overwrite the existing file with the newly sent file.
Enter the file name in File Name to store on the server.
To verify that the process is working with your settings, click Test.
Enter FTP server information as you did for SMB.

Click Apply.


	Click Undo to delete the information you entered. If you click Cancel, the Add window is closed.

Editing individual addresses in the address book

Open a web browser from your networked computer.
Enter your machine’s IP address as the URL in the browser (for example, http://123.123.123.123).
Press Enter or click Go to access the SyncThru™ Web Service page.
Click Login.
Enter your ID and password, and select a domain to log in to.
Click Login.
Click Address Book.
Check the box for the address you want to edit and click Edit.
Change the address information.

Click Apply.


	Click Undo to reverse any changes you entered. Click Cancel to close the window without saving any changes.

Deleting individual addresses in the address book

Open a web browser from your networked computer.
Enter your machine’s IP address as the URL in the browser(for example, http://123.123.123.123).
Press Enter or click Go to access the SyncThru™ Web Service page.
Click Login.
Enter your ID and password, and select a domain to log in to.
Click Login.
Click Address Book.
Check the boxes of the addresses you want to delete and click Delete.

Check the box at the top of the column to select all addresses.

Click OK in the confirmation window to delete the addresses.

Searching for individual addresses in the address book

Open a web browser from your networked computer.
Enter your machine’s IP address as the URL in the browser (for example, http://123.123.123.123)
Press Enter or click Go to access the SyncThru™ Web Service page.
Click Login.
Enter your ID and password, and select a domain to log in to.
Click Login.

Click Address Book.


	You can sort the address book by clicking each column header. For example, click Speed No. to sort the addresses by speed dial number. Click a column a second time to reverse the sort order.

Enter a name or part of a name to search for in the search field.

You can search for addresses in a specific category such as Fax Number, Email, SMB, and so on.

For example, if you want to find a fax number, click the drop down list next to and select Fax Number.

Click and the search results appear.

You can see the addresses in a specific category such as Fax Number, Email, SMB, etc.

For example, if you want to see the addresses which are included fax number, click drop down list below LDAP and select Fax Number.

Exporting Address Book

You can import the address book saved in the machine to the computer in CSV file format using SyncThru™ Web Service.

Access the SyncThru™ Web Service (see SyncThru™ Web Service).
Click Address Book tab > Individual.
Select Export from the Task drop down list.
Select the option you want and click the Export button.

Then the address book file stored in your computer.

Importing Address Book

You can edit the exported address book in CSV file format and send it back to the machine by exporting to the machine from your computer.

Followings are the conditions for editing the imported CSV file.

Password-protected or security enhanced CSV file cannot be edited.
The CSV file needs to be saved in Notepad program in UTF-8.
Do not change the first row (model name, version, title field).
Use comma(,) as a separator.
When importing the address book data from a computer to the machine, the existing address book data is deleted.
Make sure to enter valid data. If you enter invalid data, unexpected errors can occur. Refer to the below rules for entering valid data.
- Speed dial: A number is required for each address. You cannot use duplicate numbers. Only numbers are allowed.
- User Name: This field is not mandatory. You can enter up to 64 byte in UTF-8. <, “, >, \, / in not allowed.
- Fax: This field is not mandatory. You can enter up to 40 byte using numbers (0-9) and special characters (#,*,-).
- Email: This field is not mandatory. You can enter up to 128 byte in email address format (ex: printer@domain.com)

Access the SyncThru™ Web Service (see SyncThru™ Web Service).
Click Address Book tab > Individual.
Select Import from the Task drop down list.
Select Browse, and select the stored file.
Click Import > OK.

Grouping addresses in the address book

Open a web browser from your networked computer.
Enter your machine’s IP address as the URL in the browser (for example, http://123.123.123.123).
Press Enter or click Go to access the SyncThru™ Web Service page.
Click Login.
Enter your ID and password and select a domain as you log in the machine.
Click Login.
Click Address Book.
Click Groups.
Click Add Group.
Enter the group name to be added in Group Name.

Check Add individual(s) after this group is created.


	If you do not want to add individual addresses to the group address you made, skip this step. You can add individual addresses next time pressing Group Details.

Click Apply.
Check the addresses you want to add to Group Address Book in Individual Address Book.
Click the arrow in the middle. The selected addresses are added in Group Address Book.
Click Apply.

Editing address groups in the address Book

Turn your networked computer on and open the web browser.
Enter your machine’s IP address as the URL in a browser.

(Example, http://123.123.123.123)
Press Enter or click Go to access the SyncThru™ Web Service shows.
Click Login.
Enter the ID and password, and select a domain as you log in the machine.
Click Login.
Click Address Book.
Click Groups.
Check the group address you want to edit and press Edit Group.
Change the group address information.

Click Apply.


	Press Undo to delete the information you entered. If you press Cancel, the Edit window closes.

Deleting address groups from the address book

Open a web browser from your networked computer.
Enter your machine’s IP address as the URL in the browser (for example, http://123.123.123.123)
Press Enter or click Go to access the SyncThru™ Web Service page.
Click Login.
Enter the ID and password, and select a domain as you log in the machine.
Click Login.
Click Address Book.
Click Groups.
Check the box for the groups you want to delete.
Click Delete Group.

Click OK when the confirmation window appears.

Checking address groups

You can see information about address groups and add or delete individual addresses from the group in the Group Details window.

Open a web browser from your networked computer.
Enter your machine’s IP address as the URL in the browser (for example, http://123.123.123.123)
Press Enter or click Go to access the SyncThru™ Web Service page.
Click Login.
Enter the ID and password, and select a domain as you log in the machine.
Click Login.
Click Address Book.
Click Groups.

Click the group address you want to see and click Group Details.


	You can add individual addresses directly. Check the addresses you want to add to Group Address Book in Individual Address Book. You can delete individual addresses directly. Check the addresses you want to delete and press Delete in Group Address Book.