Pre-Bid meeting minute IT Equip - UNOPS

PRE-BID CONFERENCE FOR IT EQUIPMENT 

Date : 7/7/2011 

Time : 10:00 to 12:30 hrs. 

Location : UNOPS Meeting Room 

Participants : Mr. Lionel Duinat, Ei Cho Nyunt, Yee YeeKhaing, Myo Thein, Sai Chan Aye Aung 

How to submit the bids 

Nyein Pa Pa (Access Spectrum Co.,Ltd), Chaw ChawMyint, TheingiSoe (MRS 

Computer), WahWah Maw (C.T.T Co.,Ltd), Thin Tin Soe, Lwin Htoo Aung (KMD 

Co.,Ltd), Ko Zaw Win Pe, DawMyintMyintOo (HlaingHlaing Phyo Co.,Ltd), Thaw Zin 

Lin Htun, Pa Htaung (Concordia Int’l Co.,Ltd). 

As per the Sub-Clause 23.1, 23.2 and 23.3 of the Invitation To Bid (ITB) “Submission, sealing and Marking 

of Bids”, all bidding documents have to be sent electronically to bidsmmoc@unops.org or by courier or 

by hand to the receptionist under a sealed envelope. 

Sealed envelope must state the ITB number (MYA/11/MMOC/PR/ITB-OICB/0005), the bidder name and 

Address and bear a warning: Not to be opened by “registry”. 

Detailed information is provided in the Sub-article mentioned above. 

Amendment II 

“Amendment II” will be uploaded on the UNOPS intranet and also be sent out to all the suppliers 

registered for this bid. 

Explanation of forms to be used 

The bidders will have to complete the form present in the section II “Bidding Forms” 

- Form No.1: Bid/No bid confirmation form 

- Form No.2: Check-List Form 

- Form No.3: Joint venture partner information form 

- Form No.4: Bid submission form 

- Form No.5: Price Schedule form 

- Form No.7: Performance Statement Form 

As mentioned in the Bid document, the Form No.6 Bid Security (Bank Guarantee) Form is not required 

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As state in the Sub-Clause 38.3, Point B of the Invitation To Bid (ITB) “Experience” the form No.7 

“Performance Statement Form” will be required in the bid document and insert in the Amendment II. 

All the forms required above must but be fully completed using English language 

and signed. 

Bid/No Bid Confirmation Form 

The bidder shall submit this from separately to procurementmmoc@unops.org before the 

deadline for submission 

Check-List Form 

It is a form which helps the bidder to check if he/she has completed all the forms and also 

UNOPS to find out if all the necessary bidding documents are provided or if any documents are 

missing. This form should be well completed and submitted along with the bid 

This form will be updated in the Amendment II Joint Venture Partner Information Form 

This form shall be submitted only if applicable 

Bid Submission Form 

It is one of the most significant forms which should be properly and fully filled in with careful 

attention and without any alteration or substitution. This form should be Dated and Signed. Any 

alteration or incomplete completion shall be subject to the reject of the bid. 

Price Schedule Form 

The bidder should mention the price in line with goods specified by UNOPS. It is also one of the 

most important forms and therefore need to be properly completed. 

Questions & Answers 

Q1: Regarding the financial statement, can we provide UNOPS with our own created form? 

A1: The bidder can use self-created form like Financial Audit report, Annual Financial report 

Q2: How should we use the performance statement form and fill in the previous experience? 

A2: Performance statement form should be used to describe the past 3 years’ experience regarding 

the supply of similar goods. This form must be signed and submitted with the bid. 

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Q3: Do we need to provide the banking information? What if we don’t have bank account? 

A3: The bidder shall provide banking information. However, if the bidder doesn’t have bank 

account, he should reflect this in the bid submitted.. 

Q4: We cannot know about the shipping information. Do we have to complete that information in 

the bidding document? 

A4: It will be preferable to indicate this information in the bid document in order to allow us to 

estimate the cost of transportation of the good to the different distribution point. However, if 

the supplier cannot fulfill this part at the time of bidding, that information must be provided by 

the successful bidder(s) after awarding the contract and before shipping of the goods. 

Q5: Can we submit the alternative bids (different brands) which are in line with the specifications? 

A5: As per the clause 13 of the Invitation To Bid (ITB) “Alternative bids”, alternative will be accepted 

for different Model(s), Brand(s) or range of product(s) complying to the specifications 

Alternative offer must be placed in the same envelop together with the Original Bid. The 

alternative bid must bear “ALTERNATIVE BID”. If the bidders submit alternative bids, they should 

be accompanied with separate bid submission form, price schedule form and technical 

compliance sheet. 

Q6: What is the payment system of UNOPS? 

A6: As per the clause GCC 35 of the Section V “Special Conditions of Contract” Payment shall be 

made within 30 days after reception based on the proof of delivery and acceptance. UNOPS will 

transfer the money to the successful bidder’s company(ies) account according to the banking 

information provided by the bidder. If the bidder cannot provide the banking information at the 

time of bidding, payment will be made in cheque. 

Q7: Where do we have to provide the after sales services; in Yangon area or other site areas? 

A7: Since the delivery place of the goods is in Yangon so that on-site service provision need to be 

delivered in Yangon area. 

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Q8: How will UNOPS evaluate if the quoted price is the same for the same specifications and 

brand? 

A8: The evaluation team will also look into the responsiveness of the bidders as against various 

terms and conditions stipulated in the bid document. 

Q9: If the parts are not available to be replaced in Yangon area /Myanmar during the warranty 

period, is it acceptable to transfer the goods to over-sea factory? 

A9: How the repair is done is up to supplier. For delays of more than 7 days in repair for any reason 

the supplier has to provide another equipment for temporary use. 

Clarification of specification 

Q.10: For every laptop/desktop, supplier must be provide windows 7 Professional, SP1, 32-bit 

English by Genuine Windows (integrated from laptop manufacturer) or separate windows 7 

DVD package? 

A.10: Supplier can provide any options. 

Q.11: For laptop computer type A + B and desktop computer type B, CPU requirement is “Intel Core 

i5, 2.66 GHz Processer”. Now, the Second-generation (new model) are manufacturing with 

Intel Core i5, 2.60 GHz Processer”. This Processer has higher performance than the first 

generation. Is it possible to provide processer with only 2.60 GHz (second generation)? 

A.11: Supplier can provide “Second Generation of Intel Core i5, 2.60 GHz Processer” for laptop 

computer type A + B and desktop computer type B. We will insert this modification in the 

Amendment II. 

Q.12: What is “lnternalBacklite Keyboard with Dual Pointing Option? 

A.12: “lnternalBacklite Keyboard with Dual Pointing Option” include pointing stick and touch pad. By 

offering both a touch pad and pointing stick, end users have the flexibility to use. 

Q.13: For laptop computer type C, can supplier provide “Mobile Intel QM67 Express Chipset” instead 

of “Mobile Intel QM57 Express Chipset”. 

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A.13: “Mobile Intel QM67 Express Chipset” is a category higher than the minimum requirement, so 

supplier can provide it. 

Q.14: Photo copier type A and B are Color or Black & white? 

A. 14: Both are Black & White copiers 

Q.15: Can supplier provide Portable LAN interface for Small Multi-function Machine and 

Photocopier type A +B? 

A.15: Supplier must not provide potable LAN interface for Small Multi-function Machine and 

Photocopier type A +B? All LAN interface must be build-in interface. 

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Pre-Bid meeting minute IT Equip - UNOPS

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